2017-04-24 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, APRIL 24, 2017 AT 6:30 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:30 p.m. with the following present:
Mayor
Tom Reid
Mayor Pro -Tem
Gary Moore
Councilmember
Tony Carbone
Councilmember
Keith Ordeneaux
Councilmember
Greg Hill
Councilmember
Trent Perez
City Manager
Clay Pearson
City Attorney
Darrin Coker
City Secretary
Young Lorfing
Absent: Councilmember Derrick Reed.
Others in attendance J.C. Doyle Police Chief; Trent Epperson Assistant City Manager;
Michelle Graham Director of Human Resource; Lata Krishnarao Director of Community
Development; Chris Orlea Director of Parks and Recreation; Vance Riley Fire Chief;
Robert Upton City Engineer; Eric Wilson Public Works Director; Sparkle Anderson
Communications Director; Joel Hardy Management Assistant; Jennifer Huhn Court
Administrator; Skipper Jones Assistant Director of Capital Projects; Rick Overgaard
Assistant Finance Director; Bob Pearce Purchasing Officer; Lawrence Provins Deputy
City Attorney; Johnny Spires Assistant Police Chief.
The invocation was given by Mayor Pro -Tem Moore and the Pledge of Allegiance was led
by Chief of Police J.C. Doyle.
ROLL CALL: Mayor Reid, Mayor Pro -Tem Moore, Councilmembers, Carbone,
Ordeneaux, Hill, and Perez.
Mayor Reid asked the candidates running for office attending the Council meeting to
stand and introduce themselves.
Terry Gray running for Council Position No. 7.
Mayor Pro -Tem Gary Moore stated he is running for re-election for Council Position No. 3.
Mayor Reid stated he is running for re-election for the office of Mayor.
J. David Little running for Council Position No. 5.
Woody Owens running for Council Position No. 7.
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Councilmember Greg Hill stated he is running for Judge for Brazoria County Court of Law
in the March 2018 Primary Election. I CITIZEN COMMENTS:
John Cacolice, 13308 Barton Meadow Lane, addressed Council asking if Council to vote
no on New Business items 3 and 4. He further stated the pending concern is for a fire
station in the Lakes of Savannah and absorbing the costs for that fire station. If New
Business items 3 and 4 pass tonight it would use the allocated funds the Lakes of
Savannah residents would like to use for a manned fire station.
CONSENT AGENDA:
A. Consideration and Possible Action - Approval of the Minutes:
1. Minutes of the March 27, 2017, Regular Meeting at 6:30 p.m.
B. Consideration and Possible Action - Resolution No. R2017-85 - A
Resolution of the City Council of the City of Pearland, Texas, denying
the Distribution Cost Recovery Factor rate increase of CenterPoint
Energy Houston Electric, LLC made on or about April 6, 2017;
authorizing participation in a coalition of similarly situated cities;
authorizing participation in related rate proceedings; requiring the
reimbursement of municipal rate case expenses; authorizing the
retention of special counsel; finding that the meeting complies with the
Open Meetings Act; making other findings and provisions related to
the subject; and declaring an effective date.
C. Consideration and Possible Action - Resolution No. R2017-78 - A
Resolution of the City Council of the City of Pearland, Texas,
awarding a contract for furnishings associated with the Orange Street
Service Center Renovation Project to the Luck Company, in the amount
of $100,040.96.
D. Consideration and Possible Action — Second and Final Reading of
Ordinance No. 2000M-156 - An Ordinance of the City Council of the
City of Pearland, Texas, amending Ordinance No. 2000M, the zoning
map of the City of Pearland, Texas, for the purpose of changing the
classification of certain property, being a tract or parcel containing
5.9316 acres (258,382 square feet) of land situated in the W.D.C. Hall
Survey, Abstract Number 70, Brazoria County, Texas; being out of and a
part of the 16.835 acre remainder portion of that certain called 297.58
acre tract conveyed to Aaron Pasternak, Trustee by deed recorded in
Volume 1023, Page 297 Brazoria County Deed Records (B.C.D.R.), '
Brazoria County, Texas. (Southeast corner of Liberty Drive and East
Broadway Street, Pearland, TX.) Zone Change Application No. ZONE
17-00003, a request of Chris Bick of Kimley-Horn, applicant, on behalf
of Matt Pasternak, president of Pasternak Management, Inc., manager of
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313 Acre Pearland Joint Venture, owner; for approval of a change
' in zoning from the Single -Family Residential -1 (R-1) zoning to a
General Business (GB) zoning district; on approximately 5.9316
acres of land; providing for an amendment of the zoning district map;
containing a savings clause, a severability clause, and an effective
date and other provisions related to the subject.
Councilmember Carbone made the motion, seconded by Mayor Pro -Tem Moore to adopt
Consent Agenda Items A through D as presented on the Consent Agenda.
Voting "Aye" Councilmembers Carbone, Moore, Ordeneaux, Hill, and Perez.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
NEW BUSINESS:
First Reading of Ordinance No. 1462-2 — An Ordinance of the City Council of the City
of Pearland, Texas, amending Article 5, Chapter 2, Ethics, of the City of Pearland Code
of Ordinances; having a savings clause, a severability clause, and a repealer clause,
providing for codification and an effective date.
' Mayor Pro -Tem Moore made the motion, seconded by Councilmember Carbone to
approve Ordinance No. 1462-2 on its First Reading.
City Attorney Darrin Coker reported this is an amendment to the City's Ethics Ordinance by
the request of Council. Council has been very diligent in how Council operates and
conducts business that is transparent and in a manner that embodies the trust that Council
deserves in the relationship of the public. This amendment is to go a step further and
governs Councils interaction with staff and maintains transparency.
Councilmember Perez stated he is proud to be a part of the Council body that would
uniformly want to make ourselves more transparent and servants of the City and citizens.
Councilmember Hill stated he is also proud and thanked City Attorney Damn Coker for
doing this for Council. It not only is transparent, but it protects future Councilmembers.
Voting "Aye" Councilmembers Moore, Ordeneaux, Hill, Perez, and Carbone
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
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Council Action - Resolution No. R2017-77 -A Resolution of the City Council of the City
of Pearland, Texas, awarding a unit supply contract for Sanitary Sewer Rehabilitation '
Services to IPR South Central, LLC, in the estimated amount of $2,090,194.00 for the
period of April 25, 2017 through April 24, 2018.
Councilmember Ordeneaux made the motion, seconded by Mayor Pro -Tem Moore to
approve Resolution No. R2017-77.
City Manager Clay Pearson reported Council is being asked to award a unit supply
contract for Sanitary Sewer Rehabilitation Services to IPR South Central, LLC, in the
estimated amount of $2,090,194.00.
Councilmember Carbone stated on the Agenda Request he would like to see for funding,
Certificates of Obligation (CO) as another option to check showing where funds are
coming from.
Discussion ensued between. Councilmember Perez and Public Works Director Eric Wilson
regarding the mythology used in the engineering aspect of Sanitary Sewer Rehabilitation
Services.
Voting "Aye" Councilmembers Ordeneaux, Hill, Perez, Carbone, and Moore.
Voting "No" None. '
Motion Passed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-74 - A Resolution of the City Council of the
City of Pearland, Texas, granting Brazoria County Municipal Utility District No. 21 power
to finance recreational facilities in accordance with the Texas Water Code and other
applicable law.
Councilmember Hill made the motion, seconded by Mayor Pro -Tem Moore to approve
Resolution No R2017-74.
City Manager Clay Pearson reported this item and the next item are requests from
Brazoria County Municipal Utility District No. 21 and 22 generated from Friendswood
Development to reimburse a developer for improvements that have already been made.
He further stated one of the Municipal Utility Districts (MUD) is controlled by the developer
and the other MUD is controlled by the residents. When this request came through the
residents were not aware they had control of one of the MUD's.
City Attorney Darrin Coker stated when the Municipal Utility District's (MUD) were created,
MUD powers were limited to water, sewer and drainage facility reimbursement. The MUD's I would need the City's consent in order to get recreational powers. The agreement between
the MUD's and the developer is if Council were to grant that consent the MUD'S would be
bound to issue debt to reimburse the developer.
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Tim Austin with Allen Boone Humphries Robinson LLP, 3200 Southwest Fwy, addressed
' Council stating he is representing the Brazoria County Municipal Utility District (MUD) No.
21 and 22. MUD No. 21 has a full Board of residents and MUD No. 22 has not reached
that transition. Formally there has not been a resolution adopted by MUD No. 21 or 22.
There was a discussion between the boards and developer representatives to put this
issue in front of City Council and act accordingly.
Discussion ensued between Councilmember Carbone and Allen Boone Humphries
Robinson, LLP. Representative Tim Austin regarding Municipal Utility Districts (MUD), and
the selling of bonds for reimbursement of existing park facilities.
Councilmember Carbone stated if Council does nothing the Municipal Utility Districts
(MUD) tax rate would stay the same and their burden of debt is not increased. He further
stated as of now he cannot support this without the MUD Board approval.
Councilmember Ordeneaux stated he does not want to bring additional powers to
Municipal Utility Districts. The state is making it more difficult for annexations to take place
for these areas to be brought into the City. The complexity of special districts makes it
more difficult for the tax payer to know where their tax dollars are going and what they are
going for.
Councilmember Perez stated he was a part of this as it was developing and he remembers
' specifically it was in the development agreement building 1,000 homes would trigger to
build a fire station. There is well over 1,000 homes and residents from Lakes of Savannah
have talked to Council regarding their concerns in needing a fire station. He stated he
personally would have a difficult time extending service equivalent to City limit service
outside of the City limits to residents that do not pay city taxes. The purpose and intent of
that component of the development agreement for the Lakes of Savannah was to get a fire
station. He further stated he sees no reason to prioritize reimbursement for things that
have already been built as opposed to coming back to Council asking for permission to
find a way to get reimbursed for public infrastructure. The developer needs to find a way to
prioritize and get the funds to provide the fire service the City thought the Lakes of
Savannah was going to get when entering the development agreement.
Brian Gibson, Community Development Manager representing Friendswood Development
Company stated at this point he does not want to address the fire services issue, he will
answer any questions regarding the fire services. As far as the park laws, it was a potential
for the Municipal Utility District's (MUD) to have reimbursement for park facilities in the
future. It was never the intention for the developer to receive parks reimbursement. He
stated the MUD boards and Development board met, the thought was it needed to be
brought before Council before a Resolution came from the boards. There is an agreement
between the boards and Friendswood Development Company that the boards will work
with the Development Company to get this process before the City. He further stated the
' fire services is a separate issue. When the development began he understood the City
wanted a fire station in that area. There is a consideration for services from the fire station
and fees associated that can be adjusted every year to be able to staff the fire department
and to have comparable services for the Lakes of Savannah.
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Councilmember Perez stated the Lakes of Savannah's biggest need is a fire station that
can be manned. It is an overall service to the entire community. Unless it is the will of the
residents to take on more debt he does not see that is something he can approve without
'
knowing the Lakes of Savannah residents approved it.
Discussion ensued between Councilmember Hill and Friendswood Development Company
Representative Brian Gibson regarding the parks reimbursement.
Brian Gibson stated their position has been the fire station, we built what was
contemplated and built it based on same services that everyone in the City is getting.
Every year fees should have been adjusted based on fire and EMS needs for the
community. He further stated he does not think the Municipal Utility Districts should take
on more bonds. The agreement is specific that if services and fees had been increased we
would not be in this position.
Councilmember Perez stated the residents need fire service and the City does not have
the opportunity to provide it. That was the developer's obligation.
Discussion ensued between Councilmember Carbone and City Attorney Darrin Coker
regarding park powers changed by Legislation several years ago.
Councilmember Perez stated he would be ok if the Municipal Utility District citizens came
to Council asking for approval regarding a project. He does not want to eliminate a tool the
Municipal Utility Districts could possibly utilize.
,
Voting "Aye" None.
Voting "No" Councilmembers Hill, Perez, Carbone, Moore, and Ordeneaux.
Motion Failed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-75 - A Resolution of the City Council of the
City of Pearland, Texas, granting Brazoria County Municipal Utility District No. 22 power
to finance recreational facilities in accordance with the Texas Water Code and other
applicable law.
Councilmember Perez made the motion, seconded by Councilmember Carbone to
approve Resolution No.R2017-75.
City Attorney Darrin Coker reported Municipal Utility District No. 22 is seeking Council's
approval for power to finance recreational facilities.
Allen Boone Humphries Robinson, LLP. Representative Tim Austin stated Municipal Utility
District No. 22 does have a substantial amount of park facilities yet to build. He further
stated the Board of Directors is in favor of this request.
'
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Councilmember Ordeneaux stated he wants to reiterate he does not want to give
' additional powers to the Municipal Utility Districts.
Voting "Aye' None.
Voting "No" Councilmembers Perez, Carbone, Moore, Ordeneaux, and Hill.
Motion Failed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-84 - A Resolution of the City Council of the
City of Pearland, Texas, renewing a unit cost contract for street and sidewalk
maintenance to Brooks Concrete, Inc., in the estimated amount of $628,760.00, for the
period of May 18, 2017 through May 17, 2018.
Councilmember Carbone made the motion, seconded by Councilmember Ordeneaux to
approve Resolution No R2017-84.
City Manager Clay Pearson reported Council is being asked for approval to renew a unit
cost contract for street and sidewalk maintenance to Brooks Concrete, Inc., in the
estimated amount of $628,760.
Voting "Aye" Councilmembers Carbone, Moore, Ordeneaux, Hill, and Perez.
' Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-80 - A Resolution of the City Council of the
City of Pearland, Texas, authorizing the City Manager or his designee to enter into a
contract with Freese Nichols, Inc., in the amount of $1,246,507.00, for preliminary design
services associated with Surface Plant Package No. 1 and appropriating an additional
$1,900,000.00 from Texas Water Development Board bond proceeds.
Mayor Pro -Tem Moore made the motion, seconded by Councilmember Carbone to
approve Resolution No R2017-80.
City Manager Clay Pearson reported Council is being asked for approval to enter into a
contract with Freese Nichols, Inc., for preliminary design services associated with Surface
Plant Package No. 1 in the amount of $1,246,507.00 and appropriating an additional
$1,900,000.00 from Texas Water Development Board bond proceeds.
Assistant City Manager Trent Epperson gave an overview of the purpose of this project.
' Discussion ensued between Councilmember Perez and the Freese Nichols, Inc.
Representative regarding an efficient number of Freese Nichols, Inc. staff will be dedicated
to the project.
Page 7 of 14 - 4/24/2017
Discussion ensued between Mayor Pro -Tem Moore and City Engineer Robert Upton
regarding the software used for updating the water master plan. '
Voting "Aye" Councilmembers Moore, Ordeneaux, Hill, Perez, and Carbone.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-79 -A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into a contract
with CDM Smith, Inc., in the amount of $4,602,979.00, for preliminary design services
associated with Surface Plant Package No. 2.
Councilmember Ordeneaux made the motion, seconded by Mayor Pro -Tem Moore to
approve Resolution No R2017-79.
Assistant City Manager Trent Epperson reported Council is being asked for approval to
enter into a contract with CDM Smith, Inc., in the amount of $4,602,979.00, for preliminary
design services associated with Surface Plant Package No. 2.
Discussion ensued between Councilmember Carbone, Assistant City Manager Trent
Epperson and City Engineer Robert Upton regarding the qualifications of CDM Smith, Inc. ,
for preliminary design services for one of the largest projects the City will have.
Voting "Aye' Councilmembers Ordeneaux, Hill, Perez, Carbone, and Moore.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-81 - A Resolution of the City Council of the
City of Pearland, Texas, authorizing the City Manager or his designee to enter into a
contract with Dannenbaum Engineering Corporation, in the amount of $1,100,272.00,
for design services associated with Surface Plant Package No. 3.
Councilmember Hill made the motion, seconded by Mayor Pro -Tem Moore to approve
Resolution No R2017-81.
City Manager Clay Pearson reported Council is being asked for approval to enter into a
contract with Dannenbaum Engineering Corporation, in the amount of $1,100,272. 00, for
design services associated with Surface Plant Package No. 3.
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Voting "Aye" Councilmembers Hill, Perez, Carbone, Moore, and Ordeneaux.
' Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
Council Action - Resolution No. R2017-82 - A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into Master
Services Agreement, Task No. 3, with Ardurra Group LLC, in an amount not to exceed
$1,587,764.00, for Owner's Representative Services associated with the Surface Water
Plant Program.
Councilmember Perez made the motion, seconded by Councilmember Ordeneaux to
approve Resolution No R2017-82.
City Manager Clay Pearson reported Council is being asked for approval to enter into a
Master Services Agreement, Task No. 3, with Ardurra Group LLC, in an amount not to
exceed $1,587,764.00, for Owner's Representative Services associated with the Surface
Water Plant Program.
Councilmembers Hill and Perez thanked staff for their due diligence with the Surface
Water Plant Program.
' Voting "Aye" Councilmembers Perez, Carbone, Moore, Ordeneaux, and Hill.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Reed absent.
Renee Medlock, 14106 Spring' Knoll Lane, addressed Council stating she was elected to
the Municipal Utility District No. 21 Board in May 2016. She stated her concerns on being
told and hearing different reasons why the fire station was built in the Lakes of Savannah.
She further stated her concerns regarding the Lakes of Savannah needing an adequate
Fire/EMS protection.
Jeff Noormohammed, 14004 Savannah Landing Lane, addressed Council stating he has
been a resident of Lakes of Savannah for ten years. On his street alone there has been
two structural house fires, total loss and now they are empty lots. He would like to hear
what resolutions or recommendations Council can make that would improve the fire station
situation so the Lakes of Savannah does not end up with a lot of empty lots.
Bryan Deffes, 4815 Enchanted Springs Drive, addressed Council stating he lives on the
north side of Municipal Utility District No. 22. The fire station is a short five minute walk
' from his house, it sits empty gathering dust and is disheartening to see. He asked Council
for their assistance for a solution.
Page 9 of 14 - 4/24/2017
Tim Austin, as the attorney for Brazoria County Municipal Utility District No. 21 the board
has asked him to make a presentation to Council on the fire station issue. He asked '
Council if they would continue to work with the Municipal Utility Districts to come up with a
viable solution regarding the fire station in the Lakes of Savannah. He further stated the
specifics in the agreements regarding the MUD'S, fire station, Fire/EMS services and a
monthly fee.
Council Input and Discussion: Regarding Final Report of Fire Department
Standards of Cover and Staffing Study and Fire Department Recommendations.
City Manager Clay Pearson reported on the final report of Fire Department Standards of
Cover and Staffing Study and Fire Department Recommendations.
Councilmember Perez stated he would say to the citizens of Lakes of Savannah the
unfortunate part is you are outside the city limits. The City was invited into the
development process by the Developer. In an Extraterritorial Jurisdiction (ETJ) the
City's powers are limited to approving plats. The Developer asked the City to participate
because it gave the developer a benefit on the insurance side, for the residents to have
lower insurance rates. Other than the City reviewing their plans the City has no ability to
require them to build a fire station. In the agreement there was a cost provision for a fire
station. It was of interest to the City to get Lakes of Savannah a fire station. The
difficulty is the City cannot provide the type of fire service the tax payers inside the City
limits receives. He stated the City will be happy to work with the residents of Lakes of '
Savannah to find a provision if the residents are willing to contribute to staff the fire
station.
Discussion ensued between Councilmember Perez and Fire Chief Vance Riley
regarding fire service once the Massey Oaks Development is complete.
Discussion ensued between Councilmember Hill and Fire Chief Vance Riley regarding
the new position of Business Manager in the Fire Department and transitioning from
ladder trucks to small utility vehicles (SUV).
Councilmember Hill stated regarding Lakes of Savannah he understands the City can
make some adjustments to the development agreement. He further stated Council, City
Staff and the residents of Lakes of Savannah can all work together and get it done.
City Attorney Darrin Coker stated while there is a lot of things that can enhance the
service in the area, there may be some disagreements about the terms of the
agreement. He stated for example the agreement states the City is allowed to
recapture its actual cost. The disagreement we will end up having to work through is
Tim Austin believes the number of the actual cost is divided amongst the City. He
stated he understands it as taking the cost and dividing it amongst the residents of the
Municipal Utility District. He stated there is a lot of common ground that we can work I together on.
Page 10 of 14 - 4/24/2017
Councilmember Ordeneaux stated regarding Lakes of Savannah he is glad there is
' some cost sharing and to bring it to the next level we can sit down and see what that
next level of cost sharing will be. He stated the Massey Oaks Development is going to
be huge and it will affect every service the City has. Can staff look at how density
affects the Fire and EMS services and bring the information back to Council.
Discussion ensued between Mayor Pro -Tem Moore and Fire Chief Vance Riley
regarding updating the staff study annually to keep up with the fast growth of the City.
He further stated he thinks everyone can come together and find a solution for the
Lakes of Savannah.
Councilmember Carbone stated he would rather use the resources to look at what the
City can do right now instead of looking so far ahead. He stated he agrees with the
overall recommendations of the Fire Department Standards of Cover and Staffing
Study. He further stated he hopes with the budget the Fire Department will be able to
get the equipment they need. That is what will help keep the residents safe if the first
responders have what they need.
Councilmember Carbone asked Fire Chief Vance Riley to give an overview of the
recommended changes in Fire and EMS Services for Brazoria County Municipal Utility
Districts 21 and 22 (Lakes of Savannah).
' Councilmember Carbone asked how soon the City can increase the levels of service to
the Districts, at their cost.
City Attorney Darrin Coker stated the next step would be for Staff to receive direction
from Council to set down with the Municipal Utility Districts to reach an agreement and
bring back to Council.
Discussion ensued
between Councilmember Perez and
City
Attorney Darrin Coker
regarding the Fire
Services Agreement already in place
that
outlines the terms for
Fire/EMS service.
City Manager Clay Pearson stated the Fire Department has been struggling with
mandatory overtime. Staff will bring to Council some background information on the
mandatory overtime in the next month or two. Also hiring full time firefighters every
quarter is going to be a large budget item, but with hiring more firefighters it will reduce
wear and tear on the firefighters.
Council Input and Discussion: Regarding Updates to Police Take -Home Vehicle
Practices and Future Budgeting.
City Manager Clay Pearson reported the Berkshire Advisors' Study made alternate
' recommendations regarding the Take Home Vehicle program. Direction for the
establishment of a Police Fleet Take Home policy is needed to address future budget
concerns.
Page 11 of 14 - 4/24/2017
Police Captain Chad Randall gave an overview of the Police Departments Take Home
Vehicle policy. '
Pearland Police Officer John Despain stated he represents the Pearland Police Officer
Association and the men and women of the Pearland Police Department. He stated
Berkshire Advisors' were here, but Council had already set the guide lines that is a
good program, the most cost effective and beneficial. He is not sure why having this
discussion. He stated there has always been a distinction between the take home fleet
program and the assigned fleet program. The assigned fleet program are supervisors,
narcotics, warrant officers, school resource officers, crime scene, detectives, eternal
affairs, community services, motorcycles and etc. The rest are marked patrol units and
for years the discussion has been the take home fleet, the marked patrol cars. The
Police Officers Association recommends to keep the program as is. It works, do not fix it
if it is not broke.
Discussion ensued between Councilmember Carbone and Police Captain Chad Randall
regarding assigned fleet and take home fleet.
Councilmember Carbone stated he does not see any need in changing the assigned
fleet, but he would like to see a clear definition policy regarding Police fleet. The last
time this was discussed it was a good game plan regarding take home vehicles. By
allowing officers who drive marked vehicles to take them home will improve officers'
response time and increased department visibility. '
Police Captain Chad Randall stated that will be a total of 46 vehicles, currently it is 35
vehicles. If Council would like that changed he would need clarification.
Mayor Pro -Tem Moore stated he agrees with Councilmember Carbone and would like
to work towards the additional 5 to 6 vehicles. He further stated he is not a fan of
officers that live outside of the Extraterritorial Jurisdiction (ETJ) to have a take home
vehicles. He would like to see two officers each year who do not live in the City or the
(ETJ) be removed from the program.
Mayor Reid stated it is reasonable to keep the take home vehicles in Pearland and the
Extraterritorial Jurisdiction (ETJ).
Councilmember Ordeneaux stated he thinks it is obvious to everyone when we talk
about this it gets more complicated. He agrees there needs to be a clear definition
policy.
Discussion ensued between Councilmember Ordeneaux and Police Captain Chad
Randall regarding when a police officer living inside the city limits will be able to take a
vehicle home and assigned vehicles. '
Discussion ensued between Councilmember Hill and Police Captain Chad Randall
regarding an officer having a take home vehicle after five years or one year.
Page 12 of 14 - 4/24/2017
Councilmember Hill stated he sees the assigned fleet as separate from take home
' vehicles. He appreciates the study that was done, but he thinks it should stay like it is.
He stated it is a bonus to have take home police vehicles inside the city limits.
Councilmember Perez thanked Police Captain Chad Randall and everyone else that
worked on the Patrol Home Fleet Vehicle Program.
Discussion ensued between Councilmember Perez and Police Captain Chad Randall
regarding the five year plan and take home vehicles.
Councilmember Perez stated what he originally wanted to see was after a one year
appointment any officer is eligible to take home a vehicle. An assigned vehicle can be
taken home if it is a benefit to the officer even if it is outside of the Extraterritorial
Jurisdiction (ETJ) because it does not make a difference if it sits at the Public Safety
Building or at the officer's home, other than the gas to get back and forth. After one year
of employment a patrol officer will receive a take home vehicle if he/she lives inside the
ETJ.
Police Captain Chad Randall stated for clarification no officer will be assigned any
assigned position or supervisor posdiorluntil they have been with the department at least
a year off of their probation period which is an internal department policy. However once
that happens and if they are put ipto an assigned position, the department does not have
a five year rule for that. What I am hearing is that if the car is not getting used for
something else go ahead and let them take the vehicle even if they live outside the
Extraterritorial Jurisdiction (ETJ), otherwise the vehicle will set.
Discussion ensued between City Manager Clay Pearson and Police Captain Chad
Randall regarding adding marked take home vehicles inside the city limits and
Extraterritorial Jurisdiction (ETJ) for $1.7 million and adding those six vehicles in one
physical year instead of spreading them out.
Councilmember Carbone stated he is leaning more for the Police Department
Recommendation and he would like to see the assigned fleet policy documented, brought
before Council for approval so Council is not having this discussion again next year.
Councilmember Ordeneaux stated he would like to see the City budget more funds during
the years the funds are not needed. The enterprise fund is set up and the city will have
the funds in reserve to pay for these vehicles when they are needed. He further stated he
agrees he would like to see a policy for the assigned fleet and also job descriptions. His
main concern is the response time for Pearland residents, he does not want to see a
vehicle going outside the city limits.
Discussion ensued between Council and Police Captain Chad Randall regarding
' Supervisors, assigned vehicles, officers living in the city limits and how far out an
assigned vehicle can go.
Page 13 of 14 - 4/24/2017
MAYOR/COUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS: None.
1
ADJOURNMENT I
Meeting was adjourned at 9:29 p.m.
Minutes approved as submitted and/or corrected this the 22nd day of May, A.D., 2017
Tom Reid
Mayor
ATTEST:
Y g Lo 91 TRVC J
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Od Secr ry..........:
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