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2017-02-27 CITY COUNCIL REGULAR MEETING MINUTESI MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CIN OF PEARLAND, TEXAS, HELD ON MONDAY, FEBRUARY 27, 2017 AT 6:15 P.M., IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. Mayor Reid called the meeting to order at 6:15 p.m. with the following present: Mayor Mayor Pro -Tem Councilmember Councilmember Councilmember Councilmember City Manager City Attorney City Secretary Absent: Councilmember Greg Hill. Tom Reid Gary Moore Tony Carbone Derrick Reed Keith Ordeneaux Trent Perez Clay Pearson Damn Coker Young Lorfing Others in attendance: Daniel Baum Deputy Fire Chief; Jon Branson Deputy City Manager; Matt Buchanan President of Economic Development Corporation; J.C. Doyle Police Chief; Trent Epperson Assistant City Manager; Roland Garcia Fire Marshal; Michelle Graham Director of Human Resource; Cynthia Pearson Director of Finance; Vance Riley Fire Chief; Kim Sinistore Executive Director of the ConventionNisitors Bureau; Eric Wilson Public Works Director; Sparkle Anderson Communications Manager; Jennifer Huhn Court Administrator; Skipper Jones Assistant Director of Capital Projects; John Knight Manager, Information Technology; Robert Upton City Engineer; Daniel McGhinnis Chief Information Officer; Bob Pearce Purchasing Officer; Lawrence Provins Deputy City Attorney. The invocation was given by Councilmember Carbone and the Pledge of Allegiance was led by Police Chief J.C. Doyle. ROLL CALL: Mayor Reid, Mayor Pro -Tem Moore, Councilmembers, Carbone, Reed, Ordeneaux, and Perez. CITIZEN COMMENTS: Greg Hurwitt, 13507 Silent Walk Drive, he thanked the Mayor and Council for their service to the community. He stated his concerns regarding the offensive orders and air quality coming from Blue Ridge Landfill. He has been reporting to the Texas Commission on Environmental Quality (TCEQ) and the City the offensive odors since 2015. He would like the City to take action regarding this issue. Kami Brady, 13302 Jasmin Peak Court, addressed Council stating her many concerns regarding the offensive odors. She asked Council to take legal action against Blue Ridge Landfill regarding this issue for the residents you serve. Page 1 of 14 2-27-2017 Edward Mears, 2827 Moss Lake Lane, addressed Council stating his concerns regarding , the offensive odors coming from the landfill. He asked the City to take action and seek damages from Blue Ridge Landfill for what this has done to the City. Carol Artz-Bucek, 6117 Broadway, President of the Pearland Chamber of Commerce addressed Council giving a brief report of the success while attending the Pearland Day in Austin, Texas. Council Input and Discussion: Regarding Citygate's Presentation and Fire Department Standards of Cover and Staffing Study. City Manager Clay Pearson reported in the Fiscal Year 2016-2017 Budget, Council Approved a request for a Standards of Cover and Staffing Study for the Pearland fire Department. Citygate Associates, LLC. Representative Stewart Gary gave a presentation on the Standards of Cover and Staffing Utilization Study. Discussion ensued between Mayor Reid and Citygate Associates, LLC. Representative Stewart Gary regarding Insurance Services Office (ISO) building fire flow, construction, Policies and Procedures. Councilmember Ordeneaux thanked Citygate Associates, LLC. Representative Stewart ' Gary for the information and numbers. He would like to see what the maps look like without the Extraterritorial Jurisdiction (ETJ) and see what that cost would be. That is a discussion he personally would like to have. He would like to remove Fire Station No. 6 from the ETJ and not even look at annexing that area any time. He would like to see what it would look like I Fire Station No. 6 is moved somewhere else. Looking at the map with all the fire stations, we do a fairly good job of covering the City. Mayor Pro -Tem Moore stated he would like to see what the response time would be when McHard Road and County Road 101 are completed with the expansion of FM 518. Discussion ensued between Councilmember Carbone and Citygate Associates, LLC. Representative Stewart Gary regarding repetitive calls to the same address acting as more of a medical taxi service than providing emergency medical care. Fire Chief Vance Riley stated the data does not include non -emergency calls. The response time data is fire and medical emergency only. If a call is received to help someone get back into bed, is not coded as emergency medical. Discussion ensued between Councilmember Carbone and Fire Chief Vance Riley regarding pilot programs to assist the non -emergency medical calls. Discussion ensued between Councilmember Carbone and Citygate Associates, LLC. ' Representative Stewart Gary regarding Personal Protective Equipment (PPE). Page 2 of 14 2-27-2017 ' Councilmember Perez stated residents may ask if creating a volunteer fire station would be beneficial in the remote areas, or areas that are difficult to reach. Fire Chief Vance Riley stated it is difficult even nationwide to get volunteer firefighters because of the time, demand, and training it requires. Councilmember Perez stated the standards have changed regarding cleaning the equipment. He personally would like to prioritize cleaning of the equipment to give firefighters a longer, healthier life so they are not inhaling smoke and fumes and possibly have to live on a respirator the rest of their lives. It is worth the investment in his opinion. Councilmember Carbone asked Fire Chief Vance Riley what he needs from Council at this point. Fire Chief Vance Riley stated at this point Council is not being asked to make a decision. He further stated ultimately to develop this plan we will need to know what Council's expectations are. Does Council want the 7.5 and 11.5 minutes be a standard for the City. Once those are set the Fire Department can come back to Council to let you know what that looks like in terms of fire stations, personnel and cost. The major thing is a general policy direction from Council. ' Councilmember Carbone stated in regards to stopping the fire from burning a house or the block, he wants to stop the fire before It spreads to the block. If the first unit can get there to save lives and protect the neighboring houses that would be his goal. He stated in terms of EMS, to live or die, he is going to go with live. Fire Chief Vance Riley stated that would equate to the 7.5 and 11.5 minutes. Councilmember Perez stated Council wants the priority to be, how many lives can be saved. Everything Council wants to do there is the reality of the budget and what can be funded. He suggested taking a multi-year approach. Considering the growth of Pearland the City can use this study as a foundation plan and update this study every so many years to make sure the City is moving towards that goal, and as Stewart Gary suggested the City should start looking at land acquisition. Councilmember Ordeneaux stated he agrees with all the comments, he would love that no houses would burn and no one lose their life. He does not want to see this body make promises or suggestions that Council cannot keep. He does not want to give false hope. Discussion ensued between Mayor Pro -Tem Moore and Citygate Associates LLC., Representative Stewart Gary regarding fighting high rise building fires, impact fees, state laws, high rise fire safety laws and codes. ' Fire Chief Vance Riley stated he is looking for a general direction from Council. If this is what Council would like for the Peariand Fire Department to look like, the fire department can show Council how it will look in 5, 10 years or how many years Council would like. This way the fire department will have a target to shoot for and can develop a plan. Page 3 of 14 2-27-2017 Council Input and Discussion: Regarding the 2017 Biennial Citizen Survey. ' City Manager Clay Pearson reported the fiscal year 2017 budget included funding to conduct a survey of citizens of the City of Pearland. Director of Communications Sparkle Anderson stated the City of Pearland entered into an agreement with National Research Center, Inc. (NRC), a leading research and evaluation firm focusing on the information requirements of the public sector and local governments, to administer the City of Pearland biennial Citizen Survey. Director of Research, National Research Center (NCR) Erin Caldwell gave a presentation on the City of Pearland biennial Citizen Survey. Mayor Reid stated what has been put together is a great guidance for the City. Councilmember Reed stated no comment. Discussion ensued between Mayor Pro -Tem Moore and Director of Research, National Research Center Erin Caldwell regarding the number of surveys sent to citizens. Discussion ensued between Councilmember Ordeneaux and Director of Research, National Research Center Erin Caldwell regarding the City's response rate and how it compares nation wide. , Councilmember Perez stated generally he thinks most people are happy and satisfied with the City of Pearland. It does give the City a measure to approve upon. He further stated Council receives a lot of the credit when things go right, in this case a lot of the credit goes to Staff and their performance. The implementation of these programs, their success and the inter -activity with the citizens is all through staff. This is in his mind more of a measure of Staffs abilityto do theirjobs successfully. Councilmember Carbone stated from the survey some of the citizens support a property tax increase for the funding of various facilities or services. This would be more of an argument for a Bond election, and stop issuing Certificates of Obligation. This is clear to start working on the next Bond Package and put it up for a vote. If the survey is right it will pass and we can move on with voter approved debt. Director of Communications Sparkle Anderson stated this information will be available to the public on the citizen survey page of the City's website on February 28, 2017. Discussion ensued between Councilmember Ordeneaux and Director of Research National Research Center Erin Caldwell regarding the selected cities Pearland was compared to. R Page 4 of 14 2-27-2017 CONSENT AGENDA: A. Minutes of the Regular Meeting held on January 9, 2017, at 6:30 p.m Minutes of the Regular Meeting held on January 23, 2017, held at 6:30 p.m. B. Minutes of the Joint Public Hearing held on June 15, 2015, at 6:30 p.m. Minutes of the Joint Public Hearing held on July 20, 2015, at 6:30 p.m. Minutes of the Joint Public Hearing held on August 17, 2015, at 6:30 p.m. Minutes of the Joint Public Hearing held on February 15, 2016, at 6:30 p.m. Minutes of the Joint Public Hearing held on March 21, 2016, at 6:30 p.m. Minutes of the Joint Public Hearing held on March 28, 2016, at 6:30 p.m. C. Consideration and Possible Action - Resolution No. R201739 - A Resolution of the City Council of the City of Pearland, Texas, awarding a base bid for the construction of Intersection Improvements (Pearland Parkway and Broadway) to Wad Con, LLC., in the amount of $235,180.00. ' D. Consideration and Possible Action - Resolution No. R2017-42 - A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Government Savings Agency (GSA) for the purchase of data equipment for the Reflection Bay Water Reclamation Facility, from Sequel Data Systems Incorporated, in the estimated amount of $298,373.68. E. Consideration and Possible Action - Second and Final Reading of Ordinance No. CUP 16-00017 -An ordinance of the City Council of the City of Pearland, Texas, approving a Conditional Use Permit (CUP) Permit to allow a hotel/motel in the General Business (GB) zoning district, being 1.8060 acre (78,667 square feet) tract of land and being a portion of Lot 80 of the Allison Richey Gulf Coast Home Company's Subdivision as recorded in Book 2, Page 23 Brazoria County map Records in the H.T.& B.R.R. Company Survey Abstract 506, Brazoria County, Texas. (Located at 6541 Broadway Street (west of Cullen Boulevard on the northwest corner of intersection of Broadway Street and the USPS access driveway), Pearland, TX.) Conditional Use Permit Application No CUP 16-00017, within the General Business (GB) zoning district, at the request of Y Ali Khan of GK Hospitality ' Development, LLC, applicant, on behalf of Kevin Ngo, owner, containing a savings clause, a severability clause, and an effective date and other provisions related to the subject. Page 5 of 14 2-27-2017 F. Consideration and Possible Action - Resolution No. R2017-45 - A , Resolution of the City Council of the City of Pearland, Texas, creating an ad hoc committee to review Conditional Use Permit (CUP) requirements and related processes and appointing the Mayor Pro -Tem Gary Moore, Councilmember Tony Carbone and Councilmember Trent Perez as committee members. G. Consideration and Possible Action - Resolution No. R201733 - A Resolution of the City Council of the City of Pearland, Texas, adopting an updated Naming Rights Asset List associated with the Commemorative Naming Policy for City facilities and parks. Councilmember Carbone asked that Consent Agenda Items C, F and G be removed from the Consent Agenda for further discussion. Councilmember Carbone made the motion, seconded by Councilmember Perez to adopt Consent Agenda Items A through G with the exception of Items C, F and G as presented on the Consent Agenda. Voting "Aye" Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez. Voting "No" None. ' Motion Passed 5 to 0, with Councilmember Hill absent. MATTERS REMOVED FROM CONSENT AGENDA As requested by Councilmember Carbone Consent Agenda Item C was removed for further discussion. C. Consideration and Possible Action - Resolution No. R2017-39 - A Resolution of the City Council of the City of Pearland, Texas, awarding a base bid for the construction of Intersection Improvements (Pearland Parkway and Broadway) to Wad Con, LLC., in the amount of $235,180.00. Councilmember Carbone made the motion, seconded by Councilmember Reed to approve the Resolution No. R2017-39. City Manager Clay Pearson reported this project implements the first phase of proposed improvements from the Pearland Parkway Corridor Improvement Plan that was developed in February of 2015. The purpose, of the corridor improvement plan was to implement changes along the Pearland Parkway aimed at improving safety and mobility as future , development occurs. Page 6 of 14 2-27-2017 ' Discussion ensued between Councilmember Carbone and Director of Finance Cynthia Pearson regarding the budget impact, the expenditure required, and where other funding sources are coming from. Discussion ensued between Councilmember Carbone and Assistant City Manager Trent Epperson regarding input on the discrepancy between the estimate and actual bid amount. Discussion ensued between Mayor Pro -Tem Moore and Assistant City Manager Trent Epperson regarding making the directional island wider than 8 feet to keep from replacing the curb that is being run over and broken. Voting "Aye' Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. As requested by Councilmember Carbone Consent Agenda Item F was removed for further discussion. F. Consideration and Possible Action - Resolution No. R201745 - A Resolution of the City Council of the City of Pearland, Texas, creating ' an ad hoc committee to review Conditional Use Permit (CUP) requirements and related processes and appointing the Mayor Pro -Tem Gary Moore, Councilmember Tony Carbone and Councilmember Trent Perez as committee members. Councilmember Carbone made the motion, seconded by Mayor Pro -Tem Moore to approve the Resolution No. R2017-45. City Manager Clay Pearson reported at the last Council meeting it was discussed to create an ad hoc committee to review Conditional Use Permit requirements and related processes and to appoint Councilmember Reed, Councilmember Tony Carbone and Councilmember Trent Perez as committee members. City Attorney Darrin Coker stated since the resolution has been presented, a motion can be made to amend the resolution to substitute one of the Councilmembers listed on the resolution with Councilmember Derrick Reed. Councilmember Reed made the motion, seconded by Mayor Pro -Tem Moore to substitute his name, Derrick Reed for Mayor Pro -Tem Gary Moore's name as a committee member. Mayor Reid called for the vote on the amended motion. ' Voting "Aye" Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez. Voting "No" None. Page 7 of 14 2-27-2017 Motion Passed 5 to 0, with Councilmember Hill absent. , Mayor Reid called for the vote on the original motion as amended. Voting "Aye" Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. As requested by Councilmember Carbone Consent Agenda Item G was removed for further discussion. G. Consideration and Possible Action - Resolution No. R2017-33 - A Resolution of the City Council of the City of Pearland, Texas, adopting an updated Naming Rights Asset List associated with the Commemorative Naming Policy for City facilities and parks. Councilmember Carbone made the motion, seconded by Mayor Pro -Tem Moore to approve the Resolution No. R2017-33. Deputy City Manager Jon Branson reported February 22, 2016 City Council approved ' Resolution No. R2016-28 and based on this approval the Parks and Recreation Department developed an Asset Inventory list outlining current facilities available for naming rights. The Asset Inventory outlines the minimum value associated with each available item listed. Discussion ensued between Councilmember Carbone and Assistant Director of Parks and Recreation Carry Capers regarding working with a company called Proxy Sponsorships to get the value and was comfortable with the amounts they recommended. Discussion ensued between Mayor Pro -Tem Moore and Assistant Director of Parks and Recreation Carry Capers regarding this being new and just the beginning is why only the Sports Complex at Shadow Creek Ranch, Amphitheater, Dog Park and Pavilion is listed. There is a lot of interest and more will be added. Voting "Aye" Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. NEW BUSINESS: Council Action - Resolution No. R2017-35 - A Resolution of the City Council of the City ' of Pearland, Texas, authorizing the purchase of furniture, fixtures and equipment, associated with the City Hall Complex Project, from the Luck Company in the amount of $399.000.75. Page 8 of 14 2-27-2017 Councilmember Reed made the motion, seconded by Mayor Pro -Tem Moore to approve the Resolution No. R2017-35. City Manager Clay Pearson reported the renovation contract did not include the identification, specification, procurement and installation of facility furniture, fixtures and equipment (FF&E). A FF&E budget was created outside of the construction funding to provide for building furnishings, fixtures and equipment. Councilmember Carbone asked for clarification regarding the Agenda Request states expenditure required $399,000.75 and budgeted is $297,941.00. Assistant City Manager Trent Epperson stated he is not sure where the budgeted amount of $297,941.00 came from on the agenda request, it is a typing error. If you take the furniture purchase and the following two items which are the Audio Visual Equipment and Access Control System is almost $860,000 total to be awarded tonight. Voting "Aye" Councilmembers Reed, Moore, Ordeneaux, Perez, and Carbone. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. ' Council Action - Resolution No. R2017-44 - A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Texas Department of Information Resources (DIR) for the purchase of audio visual equipment and network cabling for the City Hall Complex Project, from DataVox, in the estimated amount of $377,803.12. Mayor Pro -Tem Moore made the motion, seconded by Councilmember Reed to approve the Resolution No. R2017-44. City Manager Clay Pearson reported Council is being asked to approve the purchase of audio visual equipment and network cabling for the City Hall Complex Project. Voting "Aye" Councilmembers Moore, Ordeneaux, Perez, Carbone, and Reed. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. Council Action - Resolution No. R2017-43 - A Resolution of The City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Texas Cooperative Purchasing Network (TCPN) for the purchase of an Access Control System for the City Hall Complex Project, from Convergint Technologies, in the estimated amount of $56,706.95. Page 9 of 14 2-27-2017 Councilmember Ordeneaux made the motion, seconded by Mayor Pro -Tem Moore to ' approve the Resolution No. 2017-43. City Manager Clay Pearson reported Council is being asked to approve the purchase of an Access Control System for the City Hall Complex Project. Discussion ensued between Councilmember Carbone and Assistant City Manager Trent Epperson regarding this system will integrate with the other city buildings. Discussion ensued between Councilmember Perez and Assistant City Manager Trent Epperson regarding the City is using the security assessment the Police Department did a few years ago as a metric to determine what requires key card access. Voting "Aye" Councilmembers Ordeneaux, Perez, Carbone, Reed, and Moore. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. Council Action - Resolution No. R2017-38 - A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to enter into a Development Agreement with American Modem Green Development (Houston) for the construction of off-site public infrastructure associated with the Ivy District Planned ' Development (generally located at the intersection of South Spectrum Boulevard and SH 288 frontage road). Councilmember Perez made the motion, seconded by Councilmember Reed to approve the Resolution No. R2017-38. President of Pearland Economic Development Corporation Matt Buchanan reported to ensure the proper public infrastructure is constructed, the Planned Development (PD) requires the Developer and City to enter into a Development Agreement (DA) for off-site infrastructure and on-site amenities and park space. The DA for on-site amenities and park space will be brought to City Council for consideration at a future date as the City and Developer are working on finalizing the agreement. Discussion ensued between Councilmember Carbone and President of Pearland Economic Development Corporation Matt Buchanan regarding if this passes tonight should start moving dirt in one to two months. Discussion ensued between Councilmember Reed and President of Pearland Economic Development Corporation Matt Buchanan regarding it will not be necessary for any improvements for the turn in, turn out lanes on Frontage road. Half of South Spectrum Road is already built for previous projects. This project will be a continuation westward to Kirby. , Page 10 of 14 2-27-2017 Assistant City Manager Trent Epperson stated there was discussion regarding tying a road south of Frontage road into Frontage road, he is not sure if that was settled with the Texas Department of Transportation (TxDOT). He further stated they can take a look at it again and get with TOOT Discussion ensued between Councilmember Perez and President of Pearland Economic Development Corporation Matt Buchanan regarding access to the site will be provided from the east by SH288 south bound Frontage Road and from the west by Kirby Drive. To provide the necessary access from Kirby Drive, South Spectrum Blvd. is planned to be extended from Promenade Shops Drive to Kirby Drive. Councilmember Perez stated for that section the left turn lane was built not that long ago. His personal belief is that should have been identified when it first came in, and it was not identified where a future drive way needed to be. If the City could include in the development of the plans the design of that driveway, the relocation of the left tum lane, and median opening. Voting "Aye" Councilmembers Perez, Carbone, Reed, Moore, and Ordeneaux Voting "No' None. Motion Passed 5 to 0, with Councilmember Hill absent. ' Council Action - Resolution No. R2017-37 - A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to enter into Letter Financing Agreements with the Lower Kirby Pearland Management District and Pearland Municipal Management District No. 1; and a Reimbursement Agreement with the Pearland Economic Development Corporation associated with the design and construction of the South Spectrum -West Project. Councilmember Carbone made the motion, seconded by Mayor Pro -Tem Moore to approve the Resolution No. R2017-37. City Manager Clay Pearson reported South Spectrum Boulevard is planned to be extended from Promenade Shops Drive to Kirby Drive to provide needed access to adjacent properties. The cost to construct the road extension is estimated to be approximately $5.8M, including the cost of right-of-way acquisition, 10% for contingency, and 18% for engineering and testing. Voting "Aye" Councilmembers Carbone, Reed, Moore, Ordeneaux, and Perez Voting "No" None. ' Motion Passed 5 to 0, with Councilmember Hill absent. Page 11 of 14 2-27-2017 Council Action - Resolution No. R2017-36 - A Resolution of the City Council of the City of Pearland, Texas, approving the Fourth Amended Corporate Bylaws of the Pearland ' Economic Development Corporation; providing automatic resignation provision for Directors seeking a publicly elected office. Councilmember Reed made the motion, seconded by Mayor Pro -Tem Moore to approve the Resolution No. R2017-36. City Attorney Darrin Coker reported the Pearland Economic Development Corporation Board of Directors approved an amendment to the Corporation bylaws at their February 16, 2017 Board meeting for an automatic resignation clause if a Board member announces their candidacy for public office. The Board may amend the bylaws, but the change shall be effective only upon approval by the City Council. The amendment reads as follows: If a Director announces their candidacy for a publicly elected office at any time during their term of office as a Director, such announcement shall constitute an automatic resignation of the Director from the Board. A Director that automatically resigns pursuant to this section shall immediately lose that individual's authority to perform any duties of a Director. Councilmember Perez asked for clarification regarding announcement of candidacy, is that considered officially filing. City Attorney Darrin Coker stated the Attorney General has written several opinions on this. It is not just filing for public office, for example with the PEDC Board, there is a Chamber ' event and the person is speaking and announces he is planning to file for office, he would like to announce his candidacy, at that point that is considered a public decoration although they have not actually filed. A person who has actually done a press release in the newspaper but has not filed paperwork would be considered to have made a public decoration for candidacy. Voting "Aye" Councilmembers Reed, Moore, Ordeneaux, Perez, and Carbone. Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. Council Action - Resolution No. R201741- A Resolution of the City Council of the City of Pearland, Texas, awarding a bid for the installation of a Uninterruptable Power Supply (UPS) System at the Public Safety Building server room to Hughes Systems Industrial, Inc. in the amount of $147,629.00. Mayor Pro -Tem Moore made the motion, seconded by Councilmember Carbone to approve the Resolution No. R2017-41. Page 12 of 14 2-27-2017 ' City Manager Clay Pearson reported in October 2016 the City sustained an extended power outage to the data center at the Public Safety Building, which interrupted City staff operations throughout the City. The proposed Uninterruptable Power Supply (UPS) system will provide the City a longer backup power source for the data center, resulting in a broader time window for trouble -shooting by appropriate City staff, allowing them to either make or coordinate required repairs to avert future incidents of network downtime. Councilmember Carbone asked to expound on the budget, because this item shows to be budgeted. Deputy City Manager Jon Branson stated the City Manager has a contingency budget in the general fund and those funds have been moved into the account to be used for this item. Councilmember Carbone asked when it comes budget time remind Council the City Manager has a contingency budget. Deputy City Manager Jon Branson stated it is $250,000 that is typical every year for that amount to be in the City Manager's Contingency Budget. Councilmember Carbone stated on future agenda items he would like for that to be disclosed somewhere on the agenda request. ' Discussion ensued between Councilmember Carbone and Chief Information Officer Daniel McGhinnis regarding the bid does not include the relocation of some of the Uninterruptable Power Supply system, that will be done by IT and the preventative maintenance will be around $10,000 a year. Voting "Aye" Councilmembers Moore, Ordeneaux, Perez, Carbone, and Reed Voting "No" None. Motion Passed 5 to 0, with Councilmember Hill absent. MAYORICOUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS: Councilmember Reed asked for the next Executive Session on March 20, 2017 to have a discussion to hire an Independent Environmental Consultant to come in an audit the contract between the City and Blue Ridge Landfill and any recommendations the Task Force may have regarding an Environmental Consultant. He further stated since most of Council will be going to Brazoria County Day in Austin, Texas to take the opportunity to talk with the State Representatives, Senators and the Environmental Task Force letting them know what is going on in Pearland regarding Blue Ridge Landfill. ' Mayor Pro -Tem Moore stated not only to get support from them, but to get a resolution regarding this matter sooner than later. He thanked the residents from Shadow Creek Ranch for attending and staying to the very end of the Council meeting. Page 13 of 14 2-27-2017 ADJOURNMENT Meeting was adjourned at 8:52 p.m. 1 Minutes approved as submitted and/or corrected this the 27th day of March, A.D., 2017. VIOYYL�"`o Tom Reid Mayor ATTEST: auuu„ Y ng Lo � g, RM � i Secr ry 1 Page 14 of 14 2-27-2017