2016-08-29 CITY COUNCIL SPECIAL MEETING MINUTESI
MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, AUGUST 29, 2016, AT 6:45 P.M. IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 8:51 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Tom Reid
Gary Moore
Tony Carbone
Derrick Reed
Keith Ordeneaux
Greg Hill
Trent Perez
Clay Pearson
Darrin Coker
Young Lorfing
Others in attendance: Jon Branson Deputy City Manager; Matt Buchanan President of
Pearland Economic Development Corporation; J.C. Doyle Police Chief; Trent Epperson
Assistant City Manager; Michelle Graham Director of Human Resource; Tara Kilpatrick
Budget Officer; Lata Krishnarao Director of Community Development; Chris Oriea Director
of Parks and Recreation; Cynthia Pearson Director of Finance; Eric Wilson Public Works
Director; Sparkle Anderson Communications Director; Joel Hardy Grants Coordinator;
Jennifer Huhn Court Administrator; Richard Mancilla Interim City Engineer; John McCarter
Management Assistant; Daniel McGhinnis Chief Information Officer; Rick Overgaard
Assistant Finance Director; Lawrence Provins Deputy City Attorney; Johnny Spires
Assistant Police Chief.
Call to Order
Purpose of this Meeting:
Council Input and Discussion — Regarding the Berkshire Advisor's Utilization and Staffing
Study Report of the Pearland Police Department.
City Manager Clay Pearson stated in the Fiscal Year 2016-2017 Budget Council approved
a request for a complete Staffing Study and Utilization Plan for the Pearland Police
Department.
Berkshire Advisor Mike Walker gave a presentation of the Utilization and Staffing Study.
Discussion ensued between Councilmember Ordeneaux and Berkshire Advisor Mike
Walker regarding the number of positions to fill by patrol officers.
Discussion ensued between Councilmember Carbone and Berkshire Advisor Mike Walker
regarding the number of officers needed to achieve a certain response time.
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Discussion ensued between Mayor Reid and Berkshire Advisor Mike Walker regarding the
City's rate of growth a Utilization and Staffing Study should be done every two to three
years.
Discussion ensued between Councilmember Hill and Berkshire Advisor Mike Walker
regarding the alarms in the homes of residents and the number of false alarms.
Discussion ensued between Mayor Pro -Tem Moore and Berkshire Advisor Mike Walker
regarding a canine can be trained for narcotics and patrol.
Councilmember Carbone stated he agrees with 73% of people arrested for crimes
committed in Pearland do not live in Pearland. He further stated he would like to see the
Police Department move forward in using the Automated License Plate Readers (ALPRs).
Discussion ensued between Councilmember Carbone and Berkshire Advisor Mike Walker
regarding the organizational structure and police recruiting.
Discussion ensued between Councilmember Carbone, City Manager Clay Pearson and
Police Chief Chris Doyle regarding the next steps in terms of the Utilization and Staffing
Study.
Discussion ensued between Councilmember Reed and Berkshire Advisor Mike Walker
regarding recruiting and retention of police officers.
Discussion ensued between Mayor Pro -Tem Moore and Berkshire Advisor Mike Walker '
regarding the percentage of vehicles stopped using the Automated License Plate Readers
(ALPRs).
Councilmember Ordeneaux and Councilmember Hill thanked Staff and everyone involved
with putting their time towards the Study.
Discussion ensued between Councilmember Ordeneaux and Berkshire Advisor Mike
Walker regarding a national average to compare the response times and the number of
false alarms.
Discussion ensued between Councilmember Hill and Berkshire Advisor Mike Walker
regarding the take home police vehicles and increasing staff over time.
Councilmember Perez stated this is a very good honest assessment. He further stated he
would like to implement a process of a time frame to look and update this study regarding
staffing.
Police Chief Chris Doyle stated Berkshire Advisor's provided the Police Department the
formula they used to calculate the numbers. He further stated the process can be done
every six months if the department feels the need.
I
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Councilmember Perez staled over the next year with the assistance of the Engineering
Department he would like to see what it would cost to put cameras at the City's main
' entrances.
Discussion ensued between Councilmember Carbone and Berkshire Advisor Mike Walker
regarding any problems regarding addresses in the City.
Mayor Reid called for a recess at 10:26 p.m.
Mayor Reid called the meeting to order at 10:36 p.m
Council Input and Discussion — Regarding the Rate Model/Water/Sewer Multi -Year
Forecast, Water/Sewer Rates and Fees.
Assistant City Manager Trent Epperson stated on February 8, 2016, the City Council
awarded a contract to Raftelis Financial Consultants, Inc. to conduct a comprehensive cost
of service study and rate model for the City's water and wastewater utility system.
Raftelis Financial Consultant Rocky Craley gave a presentation on Rate
Model/Water/Sewer Multi -Year Forecast, Water/Sewer Rates and Fees.
Councilmember Perez stated he thinks the meter size is the perfect way to go. He further
stated he is inclined to go with Scenario 1W for the water and wastewater.
' Councilmember Hill stated he agrees, he would like to go with Scenario 1W for the water
and wastewater.
Councilmember Ordeneaux stated Scenario 1W is a good compromise.
Mayor Pro -Tem Moore stated Scenario 1 W looks like the better option
Discussion ensued between Councilmember Reed and Raftelis Financial Consultant Rocky
Craley regarding another way to cover costs so as not to hit residents with a large increase.
Discussion ensued between Councilmember Carbone, Raftelis Financial Consultant Rocky
Craley and Assistant City Manager Trent Epperson regarding Bond coverage.
Discussion ensued between Councilmember Carbone and Public Works Director Eric
Wilson regarding the type of commercial customers using a 2", 6" and 8" meter size.
Councilmember Carbone stated he does not have any objection going with Scenario 1W.
Discussion ensued between Councilmember Reed and City Manager Clay Pearson
regarding using funds from the General Fund to cover a portion of the water/sewer cost
would not be good practice.
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Mayor Reid thanked Raftelis Financial Consultant Rocky Craley for the good presentation.
Council Input and Discussion — Discussion #4, Fiscal Year 2016-2017 Budget.
Discussion ensued between Councilmember Carbone and City Manager Clay Pearson
regarding $200,000 for Community Development Staffing.
Councilmember Carbone stated he is still not sold on the Addressing Coordinator position.
Councilmember Hill stated he is not totally sold on the Addressing Coordinator position, he
would like to take another look at that position.
Discussion ensued between Councilmember Carbone and Parks & Recreation Director
Chris Orlea regarding the duties of a Therapeutic Recreation Specialist and being increased
from part-time to full-time.
Discussion ensued between Councilmember Reed and Parks & Recreation Director Chris
Orlea regarding Winterlest.
Councilmember Reed stated he is not sold on the Super Bowl Week Events.
Deputy City Manager Jon Branson stated
which is not generated thru property tax.
Donation Fund, which is not tax dollars.
investment to be greater than $144,000.
$144,000 is from the Hotel Occupancy Tax
The additional $30,000 is from the Parks
The City is participating the return on the
Mayor Pro -Tem Moore stated he is not completely sold on the Super Bowl Week Events.
Councilmember Ordeneaux stated he does not agree with any of the extra expenditures,
but he will vote to support all if Council can agree the City is spending what we should and
funding the City. He further stated the Addressing Coordinator position is very important.
Not long ago with a third party dispatch there were issues with addresses and with a
Addressing Coordinator this issue could have been solved quicker. If Council thinks
the $60,000 or $80,000 is too much for an Addressing Coordinator, then he will support
Council. The Hoteliers are the majority of the ConventionNisitor Bureau Board and
they voted for Super Bowl Week. The Hotel Occupancy Tax is a tax that effects the
hotels and they think Super Bowl Week is a good idea, and he tends to go with them. The
City needs to reduce revenue and if Council wants to cut the Super Bowl Week then he
will support Council.
Councilmember Hill stated it is hard for him to grasp the City needing an Addressing
Coordinator. He does think it is worth taking another look at the position. He further stated
regarding the Hoteliers and Super Bowl Week makes sense to him. Hotel Occupancy Tax
can only be spent on certain things and the Hoteliers want to spend it on what will benefit
them.
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' Councilmember Perez stated he does not have a problem with Super Bowl Week, it is
Hotel Occupancy Tax funds being used. He further staled the Addressing Coordinator
is a position the City needs. Someone has to assign and maintain addresses. Does the City
swallow these duties into an existing position in a department that is generally already
over their head. Or does the City hire a part-time person to do that job. It is a very
difficult job and requires a lot of attention. He would like staff to prepare a memo for
Council regarding the duties and everything involved with an Addressing Coordinator
position and after reviewing the information make a decision regarding the position.
Discussion ensued between Councilmember Carbone and Assistant City Manager Trent
Epperson regarding the water/wastewater ground maintenance.
Adjournment:
Meeting was adjourned at 11:44 p.m.
Minutes approved as submitted and/or corrected this the 24th day of October, A.D.,
2016.
Tom Reid
Mayor
ATTEST:
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