2016-08-06 CITY COUNCIL SPECIAL MEETING MINUTESF7
MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON SATURDAY, AUGUST 6, 2016, AT 8:30 A.M. IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 8:30 a.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Tom Reid
Gary Moore
Tony Carbone
Derrick Reed
Keith Ordeneaux
Greg Hill
Trent Perez
Clay Pearson
Darrin Coker
Young Lorfing
Others in attendance: Daniel Baum Deputy Fire Chief; Jon Branson Deputy City Manager;
Matt Buchanan President of Economic Development Corporation; Kevin Byal Building
Official; J.C. Doyle Police Chief; Paulette Englund Budget Analyst; Trent Epperson
Assistant City Manager; Roland Garcia Fire Marshal; Michelle Graham Director of Human
Resource; Chris Orlea Director of Parks and Recreation; Tara Kilpatrick Budget Officer;
Cynthia Pearson Director of Finance; Sue Polka Director of Engineering; Vance Riley Fire
Chief; Kim Sinistore Executive Director of the Convention/Visitors Bureau; Eric Wilson
Public Works Director; Sparkle Anderson Communications Director; Joel Hardy Grants
Coordinator; Jennifer Huhn Court Administrator; Michael Leech Assistant Director of Public
Works; Richard Mancilla Assistant City Engineer; John McCarter Management Assistant;
Daniel McGhinnis Chief Information Officer; Rick Overgaard Assistant Finance Director;
Neelie Walker Senior Budget Analyst.
Purpose of the Meeting:
Presentation: Regarding the Fiscal Year 2017 Budget and Multi -Year Financial Plan
Budget Workshop #1 — Overview, Highlights, General Fund, Debt Service and Property
Tax.
City Manager Clay Pearson gave an overview of the Fiscal Year 2017 Budget and Multi -
Year Financial Plan Budget.
Budget Officer Tara Kilpatrick gave an overview and highlights of the General Fund, Debt
Service and Property Tax.
Discussion: Regarding Property Tax Rate.
Councilmember Perez stated regardless what the tax rate is the City is not generating
enough revenue to do the things the City needs to do. He stated he is leaning towards the
proposed tax rate of $0.6812.
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Councilmember Hill stated he is concerned with the amount of money spent on Community
Services compared to Parks and Recreation. He is leaning towards the proposed tax rate ,
of $0.6812.
Councilmember Ordeneaux stated if the City stops investing in roads, infrastructure and
what our fore fathers built for us it is going to crumble and the City will have major issues.
The City has got to reinvest. He is in favor of leaving the tax rate flat.
Mayor Pro -Tem Moore stated in the State of Texas the home value has gone up 17%.
Everyone is wanting to live in Pearland and a majority of the City taxes is going to the
County. The City needs to recoup some of the tax dollars to be able to maintain the City.
Councilmember Reed stated no matter what you do taxes are going up. The County
increased in property values, Alvin Independent School District and Pearland Independent
School District passed bonds which increases taxes and the residents are experiencing that
increase. He personally would like to see the tax rate remain flat.
Councilmember Carbone stated when you step back and look at what underlying values
have done he cannot support anything over the rollback rate. He is leaning towards the
proposed tax rate of $0.6812.
Mayor Reid called a recess at 10:38 a.m.
Mayor Reid called the meeting back to order at 10:56 a.m. ,
Presentation: Water/Sewer Fund, Internal Service Funds, Special Revenue Funds, Multi -
Year Forecast, and Capital Improvement Program.
Senior Budget Analyst Neelie Walker gave a presentation over the Water/Sewer Fund.
Grants Coordinator Joel Hardy gave a presentation on the Internal Service Funds, Special
Revenue Funds and the Pearland Economic Development Corporation Funds.
Budget Officer Tara Kilpatrick gave a presentation on the Multi -Year Forecast.
City Engineer Susan Polka gave a presentation on the Capital Improvement Program.
Mayor Reid called a recess at 11:40 a.m.
Mayor Reid called the meeting back to order at 11:59 a.m.
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Council Input and Discussion: Regarding proposed Budget
' Councilmember Carbone stated he would like clarification regarding the sales tax and
property tax. He would like more information and discussion regarding the Super Bowl
Events and Parks and Recreation Donation Fund, the Risk Manager and Addressing
Coordinator positions, the budgeted amount for the Roof Management Plan, and the Water
Meter Change Out. He would like staff to consider changing the language regarding the
future bond to be presented for voter approval when valuation grows to $8.3 billion.
Clarification regarding the Medical Self Insurance Fund ending balance. Discussion and
more detail regarding the ConventionNisitors Bureau budget.
Councilmember Reed stated he would like more information regarding the Addressing
Coordinator the Therapeutic Recreation Specialist positions, and the I -Pads for ambulances
and Chief Officers.
Discussion ensued between Mayor Pro -Tem Moore and Assistant City Manager Trent
Epperson regarding the cost to complete all projects of the 2007 Bond.
Councilmember Ordeneaux stated he would like to see more information regarding the
Super Bowl Events, Hotel night stays, the impact on businesses and the sales tax revenue.
He would like to see the tax breakdown to include all the Municipal Utility Districts, Harris
County, and Alvin Independent School district. He stated if possible he would like for Council
to receive the information regarding water and sewer before it is presented on August 29,
' 2016.
Discussion ensued between Councilmember Hill and City Engineer Sue Polka regarding
the cost of drainage in the Five Year Capital Improvement Plan.
Discussion ensued between Councilmember Perez and Budget Officer Tara Kilpatrick
regarding the Office Assistant position in Engineering and the Assistant City Engineer
position.
Councilmember Perez stated he would like to see the City in the near future hire a Traffic
Engineer instead of utilizing a Consultant. He would like to have discussion regarding the
consultants hired to assist with Building Plan Review and Inspections in the Building
Inspections Department.
Mayor Reid stated he would like to see more clarification regarding the tax rate so residents
can see that it is not the City tax rate getting higher.
Councilmember Carbone thanked Staff for putting this together, he knows it is a lot of work.
Councilmember Perez thanked Staff for all their work to give Council some insight on how
the City operates.
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Adjournment:
Meeting was adjourned at 12:35 p.m. '
Minutes approved as submitted and/or corrected this the 12t' day of September, A.D.,
2016.
Tom Reid
Mayor
ATTEST:
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