2016-03-21 CITY COUNCIL SPECIAL MEETING MINUTES' MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, MARCH 21, 2016, AT 6:00 P.M. IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:00 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
CityAttomey
City Secretary
Tom Reid
Tony Carbone
Gary Moore
Derrick Reed
Keith Ordeneaux
Greg Hill
Darrin Coker
Young Lofting
Others in attendance: Jon Branson Deputy City Manager; Trent Epperson Assistant City
Manager; and Sue Polka City Engineer.
Purpose of the Meeting:
Council Action — Resolution No. R2016-46 — A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to execute an Energy
' Procurement Advisory Agreement with Tradition Energy pursuant to the terms of the U.S.
Communities Master Cooperative Purchasing Agreement; and authorizing the City
Manager to execute a Commercial Electricity Service Agreement with a retail electric
provider as determined to be best the offer in the City's electricity market pricing solicitation.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Moore to approve
Resolution No. R2016-46 as amended.
City Manager Clay Pearson reported Purchasing staff has had discussions with Fort Bend
County, League City and La Porte, all Tradition Energy clients, and each report a high level
of satisfaction with Tradition's solicitation process and bidder pool, as well as Tradition's
ongoing customer service proficiency in working with both contracted retail electric
providers (REP) and Centerpoint Energy, the predominant regional energy transmission
and distribution company.
Deputy City Manager Jon Branson stated upon execution of the Energy Procurement
Advisory Agreement, Tradition Energy will formally solicit electricity pricing from qualified
and vetted retail electric providers, and provide respondent proposals to the City for
consideration and subsequent execution of a Commercial Electricity Service Agreement to
commence January 1, 2016. It is anticipated that this process can occur within the week of
March 21, 2016 subject to favorable market conditions.
' Discussion ensued between Councilmember Reed and Deputy City Manager Jon Branson
regarding entering now into the agreement and securing power up to a 5 -year time period
once the current contract ends January 31, 2017.
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Discussion ensued between Council and Energy Advisor Bob Wooten regarding the Fee
Structure.
Mayor Pro-Tern Carbone made the motion, seconded by Councilmember Ordeneaux to
amend and clarify that there will be no pre-contractual or post-contractual fees associated
with the contract, the only fees associated with the contract will be the brokerage fees. .
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, Reed, and Moore.
Voting "No" None.
Motion Passed 5 to 0.
Mayor Reid called for the vote on the motion as amended.
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, Reed, and Moore.
Voting "No" None.
Motion Passed 5 to 0.
Adjournment:
Meeting was adjourned at 6:15 p.m.
Minutes approved as submitted and/or corrected this the 11th day of April, A.D., 2016.
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Mayor
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