2016-06-27 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, JUNE 27, 2016, AT 6:30 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
' Mayor Reid called the meeting to order at 6:35 p.m. with the following present:
Mayor Tom Reid
Mayor Pro -Tem Tony Carbone
Councilmember Derrick Reed
Councilmember Keith Ordeneaux
Councilmember Greg Hill
Councilmember Trent Perez
City Manager Clay Pearson
City Attorney Darrin Coker
City Secretary Young Lorfing
Absent: Councilmember Gary Moore.
Others in attendance: Jon Branson Deputy City Manager; J.C. Doyle Police Chief; Michelle
Graham Director of Human Resource; Lata Krishnarao Director of Community
Development; Chris Orlea Director of Parks and Recreation; Cynthia Pearson Director of
Finance; Sue Polka Director of Engineering; Vance Riley Fire Chief; Eric Wilson Public
Works Director; Sparkle Anderson Communications Director; Joel Hardy Grants
Coordinator; Skipper Jones Assistant Director of Capital Projects; John McCarter
Management Assistant; Daniel McGhinnis Chief Information Officer; Lawrence Provins
' Deputy City Attorney; Letitia Farnie Municipal Court Judge.
The invocation was given by State Representative Ed Thompson and the Pledge of
Allegiance was led by Chief of Police J.0 Doyle.
ROLL CALL: Mayor Reid, Mayor Pro -Tem Carbone, Councilmembers Reed, Ordeneaux,
Hill, and Perez.
CITIZEN COMMENTS:
Carol Artz-Bucek President of the Pearland Chamber of Commerce, 6117 Broadway,
introduced Melissa Washington a new staff member with the Chamber of Commerce.
Melissa Washington thanked everyone for making her feel welcome and she is looking
forward to working with the City.
Quentin Wiltz, 4105 Summer Lane, thanked Council for all the good work they are doing.
He stated his concerns regarding voter participation in every election. He further stated he
would like to offer his assistance to help any department, Councilmember or group
' organization regarding getting more voter participation.
Page 1 of 9 - 6/27/2016
PUBLIC HEARING: None.
CONSENT AGENDA:
A. Consideration and Possible Action - Approval of Minutes:
1. Minutes of the June 13, 2016, Regular Meeting held at 6:30 p.m.
B. Consideration and Possible Action - Second and Final Reading of
Ordinance No. 2000M-147 -An Ordinance of the City Council of the City
of Pearland, Texas, amending Ordinance No. 2000M, the zoning map
of the City of Pearland, Texas, for the purpose of changing the
classification of certain property being 2.0885 acres of land, Lot One (1),
Section Twenty-four (24) in the H.T. & B.R.R. Survey, Abstract No. 549,
Brazoria County, Texas, described in recorded deed Volume 923, Page
175, Brazoria County Instrument No. 2012055307, Brazoria County,
Texas. (7006 Bailey Road, Pearland, TX.) Zone Change Application No.
ZONE 16-00001, A request of Somarajan Nair, applicant; on behalf of
Texas Global Investment, owner; for approval of a change in zoning from
the Suburban Development (SD) zoning district to a General Business
(GB) zoning district; on approximately 2.0885 acres of land; providing for
an amendment of the zoning district map; containing a savings clause, a
severability clause, and an effective date and other provisions related to
the subject. '
C. Consideration and Possible Action - Resolution No. R2016-117 - A
Resolution of the City Council of the City of Pearland, Texas authorizing
the City's participation in the Edward Byrne Memorial Justice Assistance
Formula Grant (JAG) Program to purchase nine (9) Body -Worn
Surveillance Cameras in the amount of $11,670 - FY 2016-17.
D. Consideration and Possible Action - Resolution No. R2016-119 - A
Resolution of the City Council of the City of Pearland, Texas, renewing a
bid for the purchase of Fire Department medical supplies to Bound Tree
Medical, LLC, in the estimated amount of $50,000 for the period of June
26, 2016 through June 25, 2017.
E. Consideration and Possible Action - Resolution No. R2016-118 -A
Resolution of the City Council of the City of Peadand, Texas, renewing a
unit supply bid for the purchase of Fire Department medical supplies to
Life Assist, Inc., in the estimated amount of $50,000 for the period of June
26, 2016 through June 27, 2017.
F. Consideration and Possible Action - Excuse the absence of
Councilmember Tony Carbone from the Regular Council Meeting held on '
June 13, 2016.
Page 2 of 9 - 6/27/2016
G. Consideration and Possible Action - Resolution No. R2016-108 - A
Resolution of the City Council of the City of Pearland, Texas, authorizing
' the subordination of rights in a water/sewer easement to CenterPoint
Energy Houston Electric, LLC, for underground electric lines to serve the
Lower Kirby vicinity.
Councilmember Perez asked that Consent Agenda Item G be removed from the Consent
Agenda for further discussion.
Councilmember Reed made the motion, seconded by Mayor Pro -Tem Carbone, to adopt
Consent Agenda Items A through G with the exception of Item G as presented on the
Consent Agenda.
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, Hill, and Perez.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
MATTERS REMOVED FROM CONSENT AGENDA
As requested by Councilmember Perez Consent Agenda Item G was removed for further
discussion.
G. Consideration and Possible Action - Resolution No. R2016-108 - A
Resolution of the City Council of the City of Pearland, Texas, authorizing
the subordination of rights in a water/sewer easement to CenterPoint
Energy Houston Electric, LLC, for underground electric lines to serve the
Lower Kirby vicinity.
Councilmember Reed made a motion, seconded by Mayor Pro -Tem Carbone, to approve
Resolution No. R2016-108.
President of Pearland Economic Development Corporation Matt Buchanan reported the
development of infrastructure to support the Lower Kirby District Masterplan is a priority of
our Pearland 20/20 Community Strategic Plan. We continue to work on the phased
extension of underground electric utilities along Kirby Drive which is located in a planned
development zoning district that requires all utilities to be located underground to ensure
the continued high quality development in the area.
Discussion ensued between Councilmember Perez and President of Pearland Economic
Development Corporation Matt Buchanan regarding a better understanding of where the
electric utilities are being located in the easement.
Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed.
' Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
Page 3 of 9 - 6/27/2016
NEW BUSINESS:
First Reading of Ordinance No. 1527 - An Ordinance Authorizing Issuance of City Of
Pearland, Texas, Water and Sewer System Revenue Bonds, Series 2016b; Prescribing the
'
terms Thereof; providing for the payment thereof; awarding the sale thereof; making other
provisions regarding such bonds and matters incident thereto.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Reed, to approve
Ordinance No. 1527 on its First Reading.
BOSC, Inc. Financial Advisor John Robuck gave an overview of the Water and Sewer
Revenue Bonds, Series 2016b.
Discussion ensued between Council and BOSC, Inc. Financial Advisor John Robuck
regarding getting to this point it has taken over a hundred hours of deliberation and
discussions with the Texas Water Development Board. The debt to debt ratio, financing
options and how they compare to the City's bond ratings
Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
First Reading of Ordinance No. 1528 - An Ordinance Authorizing Issuance of City Of
Pearland,
'
Texas, Water and Sewer System Revenue Bonds, Series 2016c; Prescribing the
terms thereof; Providing for the payment thereof; awarding the sale thereof; making other
provisions regarding such bonds and matters incident thereto.
Councilmember Ordeneaux made the motion, seconded by Mayor Pro -Tem Carbone, to
approve Ordinance No. 1528 on its First Reading.
City Manager Clay Pearson reported the bonds are structured with a 30 -year level principal
maturity for fiscal year 2017 annual principal payment is estimated at $1,860,000. Council
is being asked for consideration and approval of Ordinance No. 1528.
Discussion ensued between Council and Public Works Director Eric Wilson regarding the
plant expansion, growth, service area and construction cost.
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, Hill, and Perez.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
Page 4 of 9 - 6/27/2016
Council Action -Resolution No. R2016-110 -A Resolution of the City Council of the City
' of Pearland, Texas, authorizing the City Manager or his designee to enter into a contract
with Lockwood, Andrews & Newnam, Inc., in an amount not to exceed $400,037, for
engineering services associated with the Southeast Quadrant of Old Townsite Drainage
Improvements; and authorizing the appropriation of $175,000 from the Fund 506 fund
balance.
Councilmember Hill made the motion, seconded by Councilmember Ordeneaux, to approve
Resolution No. R2016-110.
City Manager Clay Pearson reported Council is being asked for approval of the
appropriation of the necessary additional funds in the amount of $175,000 from the fund
balance in Fund 506 and approve the request to enter into a professional services
agreement with Lockwood, Andrews & Newnam, Inc. in the amount of $400,037 for
professional services for Southeast Quadrant of Old Townsite Drainage Improvement
Project.
Discussion ensued between Councilmember Perez, City Engineer Sue Polka and
Lockwood, Andrews & Newnam, Inc. Consultant regarding the design to clearly illustrate a
one hundred year connivance.
Discussion ensued between Mayor Pro -Tem Carbone and Deputy City Manager Jon
Branson regarding Fund 506 is the Water and Sewer Fund.
' Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent
Council Action - Resolution No. R2016-109 - A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into a Master
Services Agreement with Ardurra Group LLC, in an amount not to exceed $376,134, for
Owner's Representative Services associated with the Surface Water Plant; and authorizing
the appropriation of $300,000 from the Fund 550 fund balance.
Councilmember Perez made the motion, seconded by Councilmember Hill, to approve
Resolution No. R2016-109.
City Manager Clay Pearson reported Council is being asked to approve a Master Services
Agreement with Ardurra Group LLC, in an amount not to exceed $376,134, for Owner's
Representative Services associated with the Surface Water Plant, and authorizing the
appropriation of $300,000 from the Fund 550 fund balance.
' Discussion ensued between Councilmember Perez and Public Works Director Eric Wilson
regarding the first phase will be ten million gallons of water and will be expanded in 2029
up to 2032 will be putting out up to twenty million gallons of water as the City approaches
the City's build out water mains.
Page 5 of 9 - 6/27/2016
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, Hill, and Perez.
Voting "No" None. '
Motion Passed 5 to 0, with Councilmember Moore absent.
Council Action - Resolution No. R2016-97 - A Resolution of the City Council of the City
of Pearland, Texas, awarding a lease/purchase bid for the purchase of a ladder truck and
exercise/weight room equipment with J.P. Morgan, Bank, N.A., in the amount of
$1,169,843.18 at a 1.721 percent interest rate with a seven (7) year declining amortization
schedule.
Councilmember Reed made the motion, seconded by Councilmember Carbone, to approve
Resolution No. R2016-97.
City Manager Clay Pearson reported Council is being asked to award a lease/purchase bid
for the purchase of a ladder truck and exercisetweight room equipment with J.P. Morgan,
Bank, N.A., in the amount of $1,169,834.18 at a 1.721 percent interest rate with a seven (7)
year declining amortization schedule.
Discussion ensued between Councilmember Hill and City Manager Clay Pearson regarding
the lifespan of the exercise/weight room equipment.
Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed. '
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
Council Action - Resolution No. R2016-111- A Resolution of the City Council of the City
of Pearland, Texas, awarding a contract for the construction of an additional Bar Screen at
the John Hargrove Water Reclamation Facility to C3 Constructors in the amount of $
346,299.00.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Reed, to approve
Resolution No. R2016-111.
City Manager Clay Pearson reported during the last expansion of the John Hargrove Water
Reclamation Facility the head works and filter basins were built with the intent to add extra
equipment as needed. Due to the growth in the surrounding area it was necessary to add
an extra Fitter and Bar Screen in the CIP for FY2014. The extra Filter has already been
installed and is in service. The Filter was a sole source and did not require bids.
Voting "Aye' Councilmembers Reed, Carbone, Ordeneaux, Hill, and Perez.
Voting "No" None. '
Motion Passed 5 to 0, with Councilmember Moore absent.
Page 6 of 9 - 6/27/2016
Council Action - Resolution No. R2016-115 - A Resolution of the City Council of the City
of Pearland, Texas, renewing a unit price bid for water treatment chemicals and water
' analysis services with Napco Chemical Company, in the estimated amount of $700,000.00,
for the period of July 9, 2016 to July 6, 2017.
Councilmember Ordeneaux made the motion, seconded by Councilmember Carbone, to
approve Resolution No. R2016-115.
City Manager Clay Pearson reported Council is being asked for approval to renew a unit
price bid for water treatment chemicals and water analysis services with Napco Chemical
Company, in the estimated amount of $700,000 for the period of July 9, 2016 to July 6,
2017.
Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed.
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
Council Action - Resolution No. R2016-116 -A Resolution of the City Council of the City
of Pearland, Texas, identifying eligible projects for the U.S. Department of Housing and
Urban Development Community Development Block Grant Program - Program Year 2016,
Fiscal Year 2017.
' Councilmember Hill made the motion, seconded by Mayor Pro -Tem Carbone, to approve
Resolution No. R2016-116.
Grants Coordinator Joel Hardy gave an overview of the new types of programs being
considered for funding, as the request to Council is to approve the uses of the block grant
funding in 2017.
Discussion ensued between Councilmember Hill and Grants Coordinator Joel Hardy
regarding private donations and mental health services.
Mayor Pro -Tem Carbone stated there is a lack of mental health services, he is excited to
see funding for the Forgotten Angels and mental health services.
Councilmember Perez stated he appreciates the work Joel Hardy is doing, and asked for
clarification regarding the administrative cost.
Voting "Aye" Councilmembers Perez, Hill, Ordeneaux, Carbone, and Reed
Voting "No" None.
I
Motion Passed 5 to 0, with Councilmember Moore absent.
Page 7 of 9 - 6/27/2016
Council Action — Resolution No. R2016-92 —A Resolution of the City Council of the City
of Pearland, Texas, awarding a bid for the completion of the Compensation and
Classification Study in the amount of $49,840.00 to Management Advisory Group I International, Inc.
Councilmember Perez made the motion, seconded by Mayor Pro -Tem Carbone, to approve
Resolution No. R2016-92.
Human Resource Director Michelle Graham gave an overview of the proposed
Compensation and Classification Study.
Discussion ensued between Councilmember Hill and Management Advisory Group
International, Inc. Associate Vice President David Lookingbill regarding different cross
studies.
Discussion ensued between Councilmember Perez and Management Advisory Group
International, Inc. Associate Vice President David Lookingbill regarding looking at public
and private sector salaries.
Councilmember Ordeneaux stated he works for a public sector and he knows he can go to
the private sector doing the same job and get paid more. He further stated he does not go
to the private sector because of job security and benefits. He stated he would love to pay
government employees a private sector salary, but he does not know how the City would
be able to do that. ,
Discussion ensued between Councilmember Reed and City Manager Clay Pearson
regarding spending $49,840for a Compensation and Classification Study is the best use
of the funds when there are streets and sidewalks in need of repair.
Discussion ensued between Mayor Pro -Tem Carbone, City Manager Clay Pearson and
Human Resource Director Michelle Graham regarding the Compensation and Classification
Study will look at all part time and full time positions, how they are classified, and are they
on the pay -plan.
Mayor Pro -Tem Carbone stated the hesitation he has is the Consultant will state what staff
told him to state. He stated he understands the Consultant has to work with staff, but the
City is hiring the Consultants for their opinions and expertise and that is what he wants to
see.
Discussion ensued between Mayor Pro -Tem Carbone, Human Resource Director Michelle
Graham and City Manager Clay Pearson regarding how this will relate to the upcoming
budget cycle.
Discussion ensued between Councilmember Reed and Human Resource Director Michelle
Graham regarding this study is only Compensation and Classification for existing positions ■
with the City.
Page 8 of 9 — 6/27/2016
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, Hill, and Perez.
I
Voting "No" None.
Motion Passed 5 to 0, with Councilmember Moore absent.
MAYORICOUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS:
Mayor Reid stated he would like to see visible address numbers on all businesses in Pearland.
OTHER BUSINESS:
ADJOURNMENT
Meeting was adjourned at 8:00 p.m.
Minutes approved as submitted and/or corrected this the 11t' day of July, A.D., 2016.
' ATTEST:
Tom Reid
Mayor
...uul....
ng Lor� ggg, RMC
Secr�4ary `..........
Page 9 of 9 — 6/27/2016
THIS PAGE LEFT BLANK INTENTIONALLY