2016-06-13 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, JUNE 13, 2016, AT 6:30 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:30 p.m. with the following present:
Mayor
Tom Reid
Councilmember
Derrick Reed
Councilmember
Gary Moore
Councilmember
Keith Ordeneaux
Councilmember
Greg Hill
City Manager
Clay Pearson
City Attorney
Darrin Coker
City Secretary
Young Lorfing
Absent: Mayor Pro -Tem Tony Carbone.
Others in attendance: Daniel Baum Deputy Fire Chief; Jon Branson Deputy City Manager;
Matt Buchanan President of Economic Development Corporation; Kevin Byal Building
Official; J.C. Doyle Police Chief; Trent Epperson Assistant City Manager; Chris Odea
Director of Parks and Recreation; Michelle Graham Director of Human Resource; Lata
Krishnarao Director of Community Development; Cynthia Pearson Interim Director of
Finance; Sue Polka Director of Engineering; Eric Wilson Public Works Director; Sparkle
Anderson Director of Communications; Joel Hardy Grants Coordinator; Jennifer Huhn Court
Administrator; Skipper Jones Assistant Director of Capital Projects; Richard Mancilla
Assistant City Engineer; Daniel McGhinnis Chief Information Officer; Rick Overgaard
Assistant Finance Director; Lawrence Provins Deputy City Attorney.
The invocation was given by Police Chaplain Keith Anderson and the Pledge of Allegiance
was led by Chief of Police J.0 Doyle.
ROLL CALL: Mayor Reid, Councilmembers Moore, Reed, Ordeneaux, and Hill.
Police Chief J.C. Doyle staled on Sunday morning, June 12, 2016 tragedy struck the Police
Department in the form of a senseless accident that took the life of Officer Endy Ekpanya.
Officer Endy had been with the department a short time, but he had become a member of
this family and community. The out pouring of support from the citizens, Council, Law
Enforcement Agencies and everyone has been overwhelming. Next week the Peadand
Police Department and Community will be honoring Endy's life at the funeral services.
Assistant Police Chief Johnny Spires thanked all the Law Enforcement Agencies from all
over the state and country for their outstanding support and assistance during this sad time.
Mayor Reid stated he is delighted the City has a former Police Officer, Keith Anderson that
is a Minister and Chaplain to council during a sad time like this. The City's Police department
is made up of good quality men and women that serve as Police Officers watching over
Pearland.
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Mayor Reid recognized the Councilmembers wearing black bands in recognition of a fallen '
Police Officer.
Mayor Reid recognized a group of Girl Scouts and Boy Scouts attending the Regular Council
meeting.
Mayor Reid recognized Trent Perez running for Councilmember, Position No. 6.
CITIZEN COMMENTS:
Larry Marcott, 3606 Inverness Court, addressed Council giving his condolences to the
Ekpanya family and the Police department for the loss of Officer Endy. He stated his
concerns regarding drainage issues with the new subdivision going in near the Peariand
Post Office. The new subdivisions being built are high and dry and the businesses or homes
that have been there for a long time are getting flooded and cannot do anything about it.
PUBLIC HEARING: None.
CONSENT AGENDA
A. Consideration and Possible Action — Approval of Minutes:
1. Minutes of the April 25, 2016, Regular Meeting held at 6:30 p.m. ,
2. Minutes of the May 9, 2016, Regular Meeting held at 6:30 p.m.
3. Minutes of the May 16, 2016, Special Meeting held at 6:00 p.m.
4. Minutes of the May 23, 2016, Regular Meeting held at 6:30 p.m.
B. Consideration and Possible Action — Resolution No. R2016-95 — A
Resolution of the City Council of the City of Pearland, Texas, authorizing
the City Manager or his designee to enter into a contract with Costello
Engineering & Surveying, in an amount not to exceed $143,580.00, for
professional services associated with the design of Green Tee 1 to
Riverstone Ranch Wastewater Diversion (Longwood Service Area Phase
1).
C. Consideration and Possible Action — Resolution No. R2016-100 — A
Resolution of the City Council of the City of Pearland, Texas, authorizing
the City Manager or his designee to enter into a Master Service Agreement
with Cobb Fendley & Associated for project and construction management
services associated with various capital projects; and approving Task
Order No. 1, in the estimated amount of $114,000.80, for the design and
bid phases of the Linwood Drainage Project, the East Orange Street
Reconstruction Project, the Old Alvin Widening Project and the Town Ditch
Trail Project.
D. Consideration and Possible Action — Resolution No. R2016-98 — A
Resolution of the City Council of the City of Pearland, Texas, renewing a
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unit supply bid for the purchase of Police Department Uniforms with Cop
Stop, in the estimated amount of $120,000, for the period of June 23, 2016
' through June 22, 2017.
E. Consideration and Possible Action - Resolution No. R2016-106 - A
Resolution of the City Council of the City of Pearland, Texas, renewing a
bid for the operation and management of the Independence Park Pool with
Greater Houston Pool Management, Inc., in the estimated amount of
$62,108 for the period of May 25, 2016 through August 23, 2016.
F. Consideration and Possible Action - Resolution No. R2016-91 - A
Resolution of the City Council of the City of Pearland, Texas, accepting the
City's Investment Report for the quarter ending March 2016.
G. Consideration and Possible Action - Resolution No. R2016-104 - A
Resolution of the City Council of the City of Pearland, Texas, awarding a
bid for the painting of containment walls at various City water treatment
facilities to Pardalis Industries Enterprises, Inc., in the amount of
$185,000.00.
H. Consideration and Possible Action - Resolution No. R2016.103 - A
Resolution of the City Council of the City of Pearland, Texas, awarding a
bid for Manhole Rehabilitation in the Longwood and Reflection Bay
Sanitary Sewer Service Areas to National Works, Inc., in the estimated
' amount of $143,770.00.
I. Consideration and Possible Action - Resolution No. R2016-105 - A
Resolution of the City Council of the City of Pearland, Texas, amending a
fixed unit rate contractfor building plan review and inspection services with
MiKayla Architects, in the estimated amount of an additional $40,000.
Councilmember Moore made the motion, seconded by Councilmember Reed, to adopt
Consent Agenda Items A through I as presented on the Consent Agenda.
Voting "Aye" Councilmembers Hill, Moore, Ordeneaux, and Reed.
Voting "No" None.
Motion Passed 4 to 0, with Mayor Pro -Tem Carbone absent.
NEW BUSINESS:
Second and Final Reading of Ordinance No. 1524 - An Ordinance of the City Council of
the City of Pearland, Texas, adopting a Park Dedication Formula and a Fee in Lieu of
Dedication Calculation Formula; amending the Park Benefit Zone Map; containing a savings
clause, a severability clause and a repealer clause; providing for publication and an effective
' date.
Councilmember Reed made the motion, seconded by Councilmember Moore, to approve
Ordinance No. 1524 on its Second and Final Reading.
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City Manager Clay Pearson reported that Council is being asked to approve the updated
Parkland Dedication Ordinance. '
Voting "Aye" Councilmembers Moore, Reed, Ordeneaux, and Hill.
Voting "No" None.
Motion Passed 4 to 0, with Mayor Pro -Tem Carbone absent.
First Reading of Ordinance No. 2000M-147 - An ordinance of the City Council of the City
of Pearland, Texas, amending Ordinance No. 2000M, the zoning map of the City of
Pearland, Texas, for the purpose of changing the classification of certain property being
2.0885 acres of land, Lot One (1), Section Twenty-four (24) in the H.T. & B.R.R. Survey,
Abstract No. 549, Brazoria County, Texas, described in recorded deed Volume 923, Page
175, Brazoda County Instrument No. 2012055307, Brazoria County, Texas. (7006 Bailey
Road, Pearland, TX.) Zone Change Application No. ZONE 16-00001, A request of
Somarajan Nair, applicant; on behalf of Texas Global Investment, owner; for approval of a
change in zoning from the Suburban Development (SD) zoning district to a General
Business (GB) zoning district; on approximately 2.0885 acres of land; providing for an
amendment of the zoning district map; containing a savings clause, a severability clause,
and an effective date and other provisions related to the subject.
Councilmember Ordeneaux made the motion, seconded by Councilmember Moore, to
approve Ordinance No. 2000M-147 on its First Reading. ,
Mayor Reid read into the record the Planning & Zoning Commission's recommendation to
forward to Council for approval of the Application No Zone 16-00001.
City Manager Clay Pearson reported approval of this rezoning request would bring the
commercial use of the property in conformance to the zoning, as commercial uses are not
permitted in the SR -15 (Suburban Residential -15) zoning district. However, the zone
change would make the existing single-family residence on site non -conforming.
Voting "Aye" Councilmembers Hill, Ordeneaux, Reed, and Moore.
Voting "No" None.
Motion Passed 4 to 0, with Mayor Pro -Tem Carbone absent.
First Reading of Ordinance No. CUP 16-00001 — An ordinance of the City Council of the
City of Peadand, Texas, approving a Conditional Use Permit (CUP) to allow for a gas
station, convenience store and self -serve car wash in the General Business (GB)
zone, being a tract or parcel containing 2.653 acres (115,560 square feet) of land situated
in the H.T.& B.R.R. Co. Survey, Section 21, Abstract Number 309, Cityof Pearland. Brazoria
County, Texas: being out of the remainder of Lot 1 of Allison -Richey Gulf Coast Co's Part
of Suburban Gardens, a subdivision plat of record in Volume (Vol.) 2, Pages (Pg's) 23 and t
24 of the Brazoria County Plat Records (B.C.P.R.); same being out of and a portion of the
remainder a called 5.910 acre tract conveyed to Tildon Sun Development, LLC as described
in deed recorded under Brazoria County Clerk's File (B.C.C.F.) Number (No.) 2006018134;
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City of Peadand, Brazoria County, Texas. (Located at the Southeast corner of Broadway
Street and Smith Road.) Conditional Use Permit Application No CUP 16-00001, within the
' General Business (GB) zoning district, at the request of BSD Bright Site Development LLC,
Nathan Richardson, applicant; on behalf of Tildon Sun Development LLC, owner, containing
a savings clause, a severability clause, and an effective date and other provisions related
to the subject.
Councilmember Hill made the motion, seconded by Councilmember Moore, to approve
Ordinance No. CUP16-00001 on its First Reading.
Mayor Reid read into the record the Planning & Zoning Commission's recommendation to
forward to Council for denial of the Conditional Use Permit No. CUP 2016-00001.
City Manager Clay Pearson reported as the Planning & Zoning Commission's
recommendation was denied the Staff also makes a negative recommendation which would
better suit the City.
Voting "Aye" Councilmember Ordeneaux.
Voting "No" Councilmembers Hill, Moore and Reed.
Motion Failed 3 to 1, with Mayor Pro -Tem Carbone absent.
Councilmember Hill left the Council Chambers at 6:55 p.m.
First Reading of Ordinance No. CUP 16-00002 — An Ordinance of the City Council of the
City of Pearland, Texas, approving a Conditional Use Permit (CUP) to allow for a gas
station and convenience store in the General Business (GB) zone, being a .875+ acre
tract being all of Lot "D" of Dixie Plaza out of amending Plat 518 recorded in C. F. No.
2008026747, Map Records of Brazoria County, Texas, located in the City of Pearland,
Brazoria County, Texas. (3200 Dixie Farm Road, Pearland, Texas.) Conditional Use
Permit Application No CUP 16-00002, within the General Business (GB) zoning district, at
the request of Pan American Engineers, LLC, Ron Bordelon, applicant; on behalf of Murphy
Oil USA, Inc. owner, containing a savings clause, a severability clause, and an effective
date and other provisions related to the subject.
Councilmember Moore made the motion, seconded by Councilmember Reed, to approve
Ordinance No. CUP16-00002 on its First Reading.
Mayor Reid read into the record the Planning & Zoning Commission's recommendation to
forward to Council for approval of the Conditional Use Permit No. CUP 2016-00002.
City Manager Clay Pearson reported Council is being asked to approve the first reading of
Ordinance No. CUP 16-00002.
Voting "Aye" Councilmembers Moore, Reed, and Ordeneaux.
' Voting "No" None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
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Council Action - Resolution No. R2016.96 - A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into a contract '
with ARKK Engineers, in an amount not to exceed $1,387,975.00, for professional services
associated with the design of East Orange Street Reconstruction, Linwood Street Drainage,
and Old Alvin Road Widening Project; and authorizing the appropriation of $600,000.00
from the Fund 501 fund balance.
Councilmember Reed made the motion, seconded by Councilmember Moore, to approve
Resolution No. R2016-96.
City Manager Clay Pearson reported Council is being asked to approve a Professional
Services Contract with ARKK Engineers in an amount not to exceed $1,387,975.00, for the
Linwood, East Orange and Old Alvin project.
Voting "Aye" Councilmembers Moore, Reed, and Ordeneaux.
Voting "No" None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
Council Action - Resolution No. R2016-94 - A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into a contract
with BRW Architects, Inc., in an amount not to exceed $304,893.00, for professional
services associated with the final design of Fire Station No.1; and authorizing the
appropriation of $81,833 from the Fund 501 fund balance. '
Councilmember Ordeneaux made the motion, seconded by Councilmember Reed, to
approve Resolution No. R2016-94.
City Manager Clay Pearson reported Council is being asked to approve the appropriation
of the necessary additional funds in the amount of $81,883 from the fund balance in Fund
501 and approve the request to enter into a professional services agreement with Brown
Reynolds Watford (BRW Architects, Inc.) in the amount of $304,893.00 for professional
services for the Fire Station No. 1 project.
Voting "Aye" Councilmembers Ordeneaux, Reed, and Moore.
Voting "No' None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
Council Action - Resolution No. R2016-93 - A Resolution of the City Council of the City
of Pearland, renewing the employee health insurance benefits for stop loss and
administration services with Cigna, renewing employee dental insurance with Aetna and
renewing the employee vision plan benefits with Vision Benefits of American for fiscal year
2016-2017. t
Councilmember Moore made the motion, seconded by Councilmember Reed, to approve
Resolution No. R2016-93.
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' IPS Advisors, LLP Representative Brent Weegar gave an overview of the Historical Claims
Update, Health Plan Renewal, Budget Projection, Medical Renewal Rates and Plan Design
Proposal.
Director of Human Resource Michelle Graham reported Council is being asked to approve
the renewing of the agreement with Cigna to continue to provide the health plan
administration services, prescription benefits management services and stop loss coverage.
Renewing the employee dental insurance with Aetna and renewing the employee vision
plan benefits with Vision Benefits of America. The approval of a $25.00 surcharge for
employees in FY2017 and approving the addition of a surcharge for spouses in FY2018.
Councilmember Ordeneaux stated he was happy to see the numbers go down.
Councilmember Reed thanked the Director of Human Resource Michelle Graham and the
IPS representative for putting this together. He stated he appreciates the numbers going
down, but he would rather see the City at 62% contribution in 2017.
Discussion ensued between Councilmember Moore, Director of Human Resource Michelle
Graham and IPS representative Brent Weegar regarding the cost if a spouse was added to
the employee's health insurance and a monetary cap on the HSA plan.
City Manager Clay Pearson asked Council how they would like to direct Staff regarding the
numbers if the City contributed 62%.
Councilmembers Ordeneaux and Moore stated they are pleased with the recommendation
that is being presented.
Voting 'Aye" Councilmembers Moore and Ordeneaux.
Voting "No" Councilmember Reed.
Motion Passed 2 to 1, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
Council Action — Resolution No. R2016-66 — A Resolution of the City Council of the City
of Pearland, Texas, renewing a unit supply bid for electric and Supervisory Control and Data
Acquisition (SCADA) services with Boyer, Inc. in the estimated amount of $1,000,000 for
the period of June 16, 2016 through June 15, 2017.
Councilmember Reed made the motion, seconded by Councilmember Moore, to approve
Resolution No. R2016-86.
City Manager Clay Pearson reported Council is being asked to approve renewing a unit
supply bid for electric and Supervisory Control and Data Acquisition (SCADA) services with
Boyer, Inc. in the estimated amount of $1,000,000 for the period of June 16, 2016 through
' June 15, 2017.
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Voting "Aye" Councilmembers Ordeneaux, Reed, and Moore. '
Voting "No" None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
Council Action — Resolution No. R2016-99 — A Resolution of the City Council of the City
of Peadand, Texas, authorizing the transfer of certain real property to the University of
Houston System for expansion of the University of Houston, Clear Lake — Peadand
Campus.
Councilmember Ordeneaux made the motion, seconded by Councilmember Moore, to
approve Resolution No. R2016-99.
City Manager Clay Pearson reported Council is being asked to approve the transfer of
certain real property to the University of Houston System for expansion of the University of
Houston, Clear take — Peadand Campus.
Voting "Aye" Counciimembers Ordeneaux, Reed, and Moore.
Voting "No" None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
MAYOR/COUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS: None. '
OTHER BUSINESS:
Council adjourned into Executive Session under Texas Government Code at 7:45
p.m.to discuss the following.
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
Section 551.074 - Personnel Matters — The appointment of
Director of Finance position.
NEW BUSINESS CONTINUED:
Council returned from Executive Session at 8:00 p.m.
Council Action — Regarding the appointment of a department Director of Finance
position.
Councilmember Ordeneaux made the motion, seconded by Councilmember Reed to
approve Staffs recommendation of Cynthia Pearson to the Director of Finance position. '
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' Voting "Aye" Councilmembers Moore, Reed, and Ordeneaux.
Voting "No" None.
Motion Passed 3 to 0, with Mayor Pro -Tem Carbone and Councilmember Hill absent.
7
ADJOURNMENT
Meeting was adjourned at 8:01 p.m.
Minutes approved as submitted and/or corrected this the 27' day of June, A.D., 2016.
Tom Reid
Mayor
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