2016-01-11 CITY COUNCIL REGULAR MEETING MINUTESI
MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, JANUARY 11, 2016, AT 6:30 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:34 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Tom Reid
Tony Carbone
Derrick Reed
Gary Moore
Keith Ordeneaux
Greg Hill
Clay Pearson
Darrin Coker
Young Lofting
Others in attendance: Daniel Baum Deputy Fire Chief; Jon Branson Deputy City Manager;
Matt Buchanan President of Economic Development Corporation; J.C. Doyle Police Chief;
Trent Epperson Assistant City Manager; Chris Orlea Director of Parks and Recreation; Lata
Krishnarao Director of Community Development; Sue Polka Director of Engineering; Vance
Riley Fire Chief; Eric Wilson Public Works Director; Sparkle Anderson Communications
Manager; Skipper Jones Assistant Director of Capital Projects; Michael Leech Assistant
Director, Public Works; John McCarter Management Assistant; Daniel McGhinnis Chief
Information Officer; Rick Overgaard Assistant Finance Director; Bob Pearce Purchasing
Officer; Lawrence Provins Deputy City Attorney.
The invocation was given by Councilmember Reed and the Pledge of Allegiance was led
by Michael Olinger Boy Scout Troop 414.
ROLL CALL: Mayor Reid, Mayor Pro -Tem Carbone, Councilmembers Moore, Reed,
Ordeneaux, and Hill.
CITIZEN COMMENTS:
Paul Eskine, 3516 E. Orange Street, addressed Council stating he is representing the
Linwood 1 Subdivision and residents on E. Orange Street. He thanked the City Council for
helping the residents in a great way to find a solution for the drainage problems. He further
stated the residents have been meeting with City Staff, Public Works Director and
Engineering and they have been helpful and courteous. He stated a meeting is scheduled
in the nearfuture and if Council is able to attend he believes together they can find a solution
to the drainage problems.
Larry Marcott, 3606 Inverness Court, addressed Council stating his concerns with drainage
and flooding regarding the new subdivision on Dixie Farm Road, the detention pond and the
spillway.
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Trent Perez, 1902 Lazy Hollow Lane, addressed Council stating he is representing the Lakes
of Highland Glen Subdivision. He stated the concerns of the residents is the traffic and the '
design of Pearland Parkway. He listed some changes to Pearland Parkway that In and the
residents would like for Council to consider. He stated the main issue is if Council would
consider the redesign of the traffic circle and if this matter could be moved up to 2017 on the
Capital Improvement Plan.
PUBLIC HEARING: None.
CONSENT AGENDA:
A. Consideration and Possible Action — Approval Of Minutes:
1. Minutes of the October 19, 2015 Public Hearing held at 6:30 p.m.
B. Consideration and Possible Action — Resolution No. R2016-02 — A
Resolution of the City Council of the City of Pearland, Texas, authorizing
a contract for professional services associated with the Hughes Ranch
Road West Water Line Project, with Brown and Gay Engineers, in the
amount of $58,473.00.
C. Consideration and Possible Action — Resolution No. R2016-03 — A '
Resolution of the City Council of the City of Pearland, Texas, renewing a
contract for delinquent revenue collection services with NRA Group, LLC,
for a one year period.
D. Consideration and Possible Action — Resolution No. R2016-06 — A
Resolution of the City Council of the City of Pearland, Texas, renewing a
bid for the purchase of fire bunker gear from Dooley Tackaberry, Inc. in the
estimated amount of $97,000 for the period of January 12, 2016 through
January 11, 2017.
E. Consideration and Possible Action — Resolution No. R2016-05 — A
Resolution of the City Council of the City of Pearland, Texas, awarding a
unit price contract for the rough cut mowing and maintenance of roadside
ditches, vacant City properties and retention areas, to Lawnscapes
Unlimited in the estimated amount of $95,858.89, for the period of January
11, 2017 through January 10, 2017.
Mayor Pro -Tem Carbone asked that Consent Agenda Item E be removed from the Consent
Agenda for further discussion.
Councilmember Hill made the motion, seconded by Councilmember Ordeneaux to adopt I Consent Agenda Items A through E with the exception of Item E as presented on the
Consent Agenda.
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Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, Reed, and Moore.
I
Voting "No" None.
Motion Passed 5 to 0.
MATTERS REMOVED FROM CONSENT AGENDA
As requested by Mayor Pro -Tem Carbone Consent Agenda Item E was removed for further
discussion.
Councilmember Hill made the motion, seconded by Councilmember Ordeneaux to approve
the Resolution No. R2016-05.
E. Consideration and Possible Action - Resolution No. R2016-05 - A
Resolution of the City Council of the City of Pearland, Texas, awarding a
unit price contract for the rough cut mowing and maintenance of roadside
ditches, vacant City properties and retention areas, to Lawnscapes
Unlimited in the estimated amount of $95,858.89, for the period of January
11, 2017 through January 10, 2017.
City Manager Clay Pearson reported proper ground maintenance services are necessary in
the provision of a well-maintained, aesthetically -pleasing community, and play a role in the
' economic development and image of the community. Council is being asked to award a unit
supply contract for rough cut maintenance services to Lawnscapes Unlimited in the
estimated amount of $95,858.89.
Discussion ensued between Mayor Pro -Tem Carbone and Assistant City Manager Trent
Epperson regarding the contract is mowing only City owned property.
Discussion ensued between Councilmember Reed and City Attorney Darrin Coker
regarding the type -o of, January 11, 2017 through January 10, 2017 in Resolution No.
R2016-05. It will be corrected in the contract as January 11, 2016 through January 10, 2017.
Voting "Aye" Councilmembers Moore, Reed, Carbone, Ordeneaux, and Hill.
Voting "No" None.
Motion Passed 5 to 0.
NEW BUSINESS:
First Reading of Ordinance No. CUP -2015-13 - An ordinance of the City Council
of the City of Pearland, Texas, approving a Conditional Use Permit (CUP) to allow
' for a winery in the General Commercial (GC) zone, being the North one-half of Lot
47 of the Subdivision of Section 85, H.T.B.B. Railroad Company Survey, Abstract
No. 304, in Brazoria County, Texas; being that same tract of land as described in the
deed to Thomas a, Amundsen recorded in Volume 91960, Page 139, Deed Records
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of Brazoria County, Texas. (Located at 2635 Miller Ranch Road, Pearland, TX.)
Conditional Use Permit Application No 2015-13, within the General Commercial (GC) I zoning district, at the request of Jimmy Aranda, applicant; on behalf of Tom
Amundsen, owner, containing a savings clause, a severability clause, and an
effective date and other provisions related to the subject.
Councilmember Ordeneaux made the motion, seconded by Councilmember Hill, to approve
Ordinance No. CUP -2015-13 on its First Reading.
Mayor Reid read into the record the Planning & Zoning Commission's recommendation to
forward to Council for approval of the Conditional Use Permit Application No. 2015-13,
City Manager Clay Pearson reported the applicant is requesting approval of a conditional
use permit (CUP) to allow for a Winery in the General Commercial (GC) zoning district.
Councilmember Moore stated everyone is in agreement with this change, it does not need
to be held up any longer. He would like for the second reading to be presented at the next
scheduled Council meeting.
Mayor Pro -Tem Carbone stated since tonight there are more residents in attendance he
would like to hear more information regarding the Winery.
Director of Community Development Lata Krishnarao stated the proposed use will be
located within an existing building that is currently part of a small office warehouse park '
located on the east side of Miller Ranch Road. The applicant is proposing a 2500 square
foot facility that will include a small tasting room with seating for up to 12 guests. The CUP
will be for the entire property, allowing future expansion if needed. The facility will include
an area for production, bottling, and tasting of the product. All functions of the proposed
winery will take place within the existing building. No changes to the exterior of the building
or land are proposed at this time.
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, Reed, and Moore.
Voting "No" None.
Motion Passed 5 to 0.
Council Action — Resolution No. R2015-221 —A Resolution of the City Council of the City
of Pearland, Texas, approving a change order with Crain Group, LLC in the amount of
$450,712.00 associated with the Sports Complex at Shadow Creek Ranch Project.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Moore, to approve
Resolution No. R2015-221.
City Manager Clay Pearson reported Council is being asked to approve a change order to I the construction contract for Crain Group, L.L.C. in the amount of $450,712.00 for the Sports
Complex at Shadow Creek Ranch Project.
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Assistant City Manager Trent Epperson clarified the quantity discrepancy that was
' discovered upon reconciling the electrical subcontractor's invoice in preparation for a pay
application submittal.
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, Reed, and Moore.
Voting "No" None.
Motion Passed 5 to 0.
Council Action - Resolution No. R2016-07 -A Resolution of the City Council of the City
of Pearland, Texas, authorizing the City Manager or his designee to enter into a
Development Agreement with Lake Park Pearland, Ltd, associated with storm sewer
improvements (generally located at the intersection of Cullen Parkway and CR 403) in the
estimated amount of $1,117,000.00.
City Attorney Darrin Coker requested to pass over Resolution No. R2016-07. It will be
presented at the next scheduled Council meeting.
Council Action - Resolution No. R2016-04 -A Resolution of the City Council of the City
of Pearland, Texas, awarding a bid for Police Department Utilization and Staffing Study to
Berkshire Advisors in the amount of $80,800.00.
' Councilmember Moore made the motion, seconded by Mayor Pro -Tem Carbone, to approve
Resolution No. R2016-04.
City Manager Clay Pearson reported pursuant to a City Council and City Management
directive, Purchasing and Police Department personnel developed specifications for, and
conducted, a Request for Proposal for preparation of a Police Department Utilization and
Staffing Study. Council is being asked to award a bid for Police Department Utilization and
Staffing Study to Berkshire Advisors in the amount of $80,800.00.
Police Chief J.C. Doyle gave an overview of the approach that Berkshire Advisors will be
evaluating.
Discussion ensued between Councilmember Hill and the President of Berkshire Advisors
Michael Walker regarding what Berkshire Advisors will bring to the City with this study.
Discussion ensued between Mayor Pro -Tem Carbone and the President of Berkshire
Advisors Michael Walker regarding the input he receives from staff and receiving a complete
report of what Berkshire Advisors find from the study.
Councilmember Hill stated this study is very important because it deals with Public Safety.
' He further stated the City of Pearland is your client, not a particular department. The City of
Pearland as the client we would like to see an accurate assessment from this study of what
needs to be done.
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Voting "Aye" Councilmembers Moore, Reed, Carbone, Ordeneaux, and Hill.
Voting "No" None. '
Motion Passed 5 to 0.
MAYOR/COUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS
Mayor Pro -Tem Carbone asked for a memo from Staff regarding the drainage issue on Dixie
Farm Road.
Councilmember Moore reiterate that Ordinance No. CUP -2015-13 regarding the winery be
presented on the next scheduled Council meeting for the second reading.
OTHER BUSINESS:
Council adjourned into Executive Session under Texas Government Code at 7:42
p.m.to discuss the following.
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
1. Section 551.074 — Personnel Matters — Regarding the Annual
Evaluation of the City Manager. '
NEW BUSINESS CONTINUED:
Council returned from Executive Session at 10:02 p.m.
Council Action — Regarding the Annual Evaluation of the City Manager.
No action taken.
ADJOURNMENT
Meeting was adjourned at 10:03 p.m.
Minutes approved as submitted and/or corrected this the 22nd day of February, A.D., 2016.
Tom Reid
Mayor
ATTEST:
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Secretary`
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