2015-02-12 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS,
RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, FEBRUARY
12, 2015 AT 8:30 A.M., IN THE PARKS & RECREATION DEPARTMENT 2nd FLOOR
CONFERENCE ROOM IN THE RECREATION CENTER AND NATATORIUM AT
4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:32am
II. BOARD MEMBER ROLL CALL
Buck Stevens
Chair
Erin Allen
Co -Chair
Ted Mittica
Board Member
Bethany Earl
Board Member
Cheryl Weaver
Board Member
Marjorie Wilcoxson
Board Member
Michelle Graham
Parks & Recreation, Director
Chris Orlea
Parks & Recreation, Assistant Director
Lucy Hooper
Parks & Recreation, Administrative Assistant
Randi Wyatt
Parks & Recreation, Office Supervisor
III. APPROVAL OF MINUTES — January 8, 2015
Mr. Stevens asked for additions and corrections to the minutes, there were no objections;
minutes were filed for audit and approval.
IV. BOARD REPORT
V. DISCUSSION & POSSIBLE ACTION REGARDING PUBLIC ENHANCEMENT
PROJECT POLICY & PROCESS
Ms. Graham began by explaining the public enhancement process and the need for a
process for the public. Mr. Orlea explained he would talk about item V and VI
simultaneously because they are so related. He continued explaining types of projects
and the needs associated with the public enhancement program. Mr. Orlea included
information regarding the function of the Parks Volunteer Coordinator, application
process, approval process, maintenance, etc. Mr. Mittica made a motion to approve the
Public Enhancement Policy. Ms. Allen seconded the motion and the motion carried 6 to
0.
VI. DISCUSSION & POSSIBLE ACTION REGARDING SERVICE PROJECTS 2015
Mr. Orlea explained the list of approved service projects stating having the types of
projects approved ahead of time will speed up the public enhancement project application
process. Ms. Graham added that staff has input in the list confirming the projects are
needed in the community or staff would complete if time/money were available. A
discussion ensued regarding the service I project list. Ms. Weaver made a motion to
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approve the service project list for 2015. Ms. Wilcoxson seconded the motion and the
motion carried 6 to 0.
VII. DISCUSSION & POSSIBLE ACTION REGARDING BOARD BY-LAWS &
RULES AND ORDER OF BUSINESS
Ms. Graham began by describing the history of Board By -Laws and Rules and Order of
Business and the changes that were requested. Ms. Graham acknowledged that the Rules
and Order of Business were approved last month but wanted to present them both again
for formal approval. A discussion ensued regarding the By -Laws and Board Rules and
Order of Business including changes needing to be made. Ms. Wilcoxson made a motion
to table the By -Laws and Rules and Order of Business and bring the item back to a later
meeting.
VIII. DISCUSSION REGARDING MASTER PLAN UPDATE
Ms. Graham began by discussing next Master Plan meeting on March 11`h. She stated the
process for what will be happening the week they are here including staff and public
meetings, survey results, and preliminary recommendations. A discussion ensued
regarding the Master Plan Update.
IX. ADJOURNMENT
The meeting adjourned at 9:13am
These minutes respectfully submitted by:
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Randi Wya
Office Supervisor
Minutes approved as submitted and/or corrected this 1 day of
2015.
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Buck Stevens, Chairman
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