2015-01-08 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS,
RECREATION, & BEAUTIFICATION BOARD, HELD ON THURSDAY, JANUARY 8,
2015 AT 8:30 A.M., IN THE PARKS & RECREATION DEPARTMENT 2°d FLOOR
CONFERENCE ROOM IN THE RECREATION CENTER AND NATATORIUM AT
4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:33am
II. BOARD MEMBER ROLL CALL
Buck Stevens
Chair
Erin Allen
Co -Chair
Ted Mittica
Board Member
Bethany Earl
Board Member
Valerie Marvin
Board Member
Cheryl Weaver
Board Member
Michelle Graham
Parks & Recreation, Director
Chris Orlea
Parks & Recreation, Assistant Director
Nicole Bowen
Parks & Recreation, Special Events Coordinator
Samantha Schneider
Parks & Recreation, Recreation Specialist - Events
Lucy Hooper
Parks & Recreation, Administrative Assistant
Randi Wyatt
Parks & Recreation, Office Supervisor
III. APPROVAL OF MINUTES — December 11, 2014
Mr. Stevens asked for additions and corrections to the minutes, there were no objections;
minutes were filed for audit and approval.
IV. DISCUSSION & POSSIBLE ACTION REGARDING RAIN PLAN FOR
WINTERFEST 2015
Ms. Graham began by explaining the board's role in event decisions, introducing Ms.
Bowen and Ms. Schneider, and mentioning the importance of having a rain plan in place
for events. Ms. Bowen described the rain plan associated with Winterfest 2015,
explaining all options including canceling the event, moving the event to the Sunday
after, moving aspects of the event inside, or moving the event to the following weekend.
Mr. Stevens inquired about rain plans for past events and if there was a policy for what
would normally occur during an event. A discussion ensued regarding past event rain
plans and the rain plan for Winterfest 2015. Mr. Mittica made a motion to recommend
moving the event indoors if there is inclement weather. Ms. Weaver seconded the motion
and the motion carried 6 to 0.
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V. DISCUSSION & POSSIBLE ACTION REGARDING BAND SELECTION FOR
CONCERTS IN THE PARK 2015
Mr. Stevens began by mentioning a band for Celebration of Freedom (COF) will also be
chosen and Ms. Bowen agreed stating whichever band was chosen for COF would be
eliminated from Concerts in the Park. Ms. Bowen continued by naming the bands for
selection for COF. Ms. Graham ceased the conversation stating COF was not on the
agenda and she was not comfortable discussing something that wasn't on the agenda.
Ms. Graham asked to move on to select bands for Concerts in the Park. Ms. Marvin
began by expressing her opinions for the bands she liked the most. A discussion ensued
regarding bands for Concerts in the Park. Ms. Weaver made a motion to recommend 11
bands for Concerts in the Park including Texas Unlimited Band as a recommendation for
a larger crowd. Ms. Allen seconded the motion and the motion carried 6 to 0.
VI. DISCUSSION & POSSIBLE ACTION REGARDING BOARD RULES AND
ORDER OF BUSINESS
Ms. Graham began by describing the history of Parks Board Rules and Order of Business
and the changes that were requested. Ms. Graham explained that she wanted to bring
these back for formal approval. She stated those changes including meeting dates being
removed, board feedback replacing board report, adding a public comment section, etc.
A discussion ensued regarding Board Rules and Order of Business including changes
needing to be made to the Board By -Laws. Ms. Allen made a motion to approve Board
Rules and Order of Business. Mr. Mittica seconded the motion and the motion carried 6
to 0.
VII. ADJOURNMENT
The meeting adjourned at 9:41 am
T ese minutes espectfully submitted by:
ucy Hooper
Administrative Assistant
Minutes approved as submitted and/or corrected this
2015.
Buck Stevens, Chairman
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