2015-04-16 PEARLAND LIBRARY BOARD MEETING MINUTESPEARLAND LIBRARY BOARD MINUTES
CITY OF PEARLAND
Regular Meeting
Thursday, April 16, 2015 — 7:00 p.m.
Pearland Library — 3522 Liberty Drive
281-652-1677
Meeting was called to order by Crystal Carbone at 7:18 p.m.
In attendance: Sue Wheeler, Roshanda Cayette-Contreras, Geoff Tonini, George Geiby, and
Crystal Carbone.
Absent: Terry Ruiz, Andrew Fearn, Catherine O'Brien (secretary), David Thrash,
Guests: Colene Cabezas with the City of Pearland Parks and Recreation staff, Kristen
Stewart from the Pearland Library, and Beverly Prior in for David Thrash.
II. PURPOSE OF THE MEETING:
1. CONSIDERATION AND POSSIBLE ACTION: Motion to approve the Consent Agenda
by Geoff for the meeting, George seconded the motion. Motion carried.
CONSIDERATION AND POSSIBLE ACTION: Treasurer's Report
Geoff reported that the balance began with $5,794.20, there was $0.28 interest, and
available funds are $5,795.31. $294.32 is in the Wells Fargo account. Roshanda made a
motion, seconded by George. Motion carried.
There was a discussion about the transfer of utility billing funds to Friends groups.
Action item: Colene followed up on the item. She was told the utility billing fund box
was on the water bill for the last 2 or 3 years. She was not told if money is available from
the fund or if there was an auto sweep. Colene will follow up with the finance
department.
There was a brief discussion regarding the budget meetings. The budget items were due
April 16. Sue said that the meeting went well and both she and Andrew were able to
speak with Joel about the budget. The question was asked re how many budgets do we
have for Pearland and Pearland Westside libraries and the thought is that we work with 1
budget.
Action item: Colene will follow up and make sure that Sue is added to the budget emails
from the City.
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3. CONSIDERATION AND POSSIBLE ACTION: Crystal suggested that we start to gather
data sets/points to help with the proposal for the library on the Westside to be a brick and
mortar building. One of the suggestions is that the library should have an automated door
counter or two. Another suggestion was to keep statistics regarding the use of study
rooms.
Action Item: Decide what data we would like to collect. Also make the data analysis a
Consent Agenda item in order to report the progress made and set a date this data is
available. In the meantime, Sue and Kristen will start to gather study room statistics.
Also, Sue will price out door counters.
Sue mentioned that the Westside is understaffed and there is a lack of space for the staff
they do have. She also stated that she put in a request for more computers.
Sue also mentioned that there is a discussion by the city to change the library name.
4. CONSIDERATION AND POSSIBLE ACTION. Friends' Report
Sue announced there would be a Friends meeting in two weeks at the Pearland Westside
Library. The Friends group of Pearland Westside will also hold a book sale once a
month. The Westside Friends' groups is still working to increase patronage.
Dates for this year's meetings will be April 16 at Westside, July 16 at Pearland, October
15 at Westside, and January 21, 2016 at Pearland.
III. ADJOURNMENT
Meeting adjourned at 8:18 p.m.
Next meeting at Pearland Westside, 3522 Liberty Dr, Pearland, TX 77581July 16, 7pm
Respectfully submitted,
Roshanda Cayette-Contreras