2015-06-29 CITY COUNCIL SPECIAL MEETING MINUTES' MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, JUNE 29, 2015, AT 7:00 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 8:07 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Absent: Councilmember Gary Moore
Tom Reid
Tony Carbone
Derrick Reed
Keith Ordeneaux
Greg Hill
Clay Pearson
Darrin Coker
Young Lorfing
Others in attendance: Claire Bogard Finance Director; Jon Branson Deputy City Manager;
Matt Buchanan President of Pearland Economic Development Corporation; J.C. Doyle
Police Chief; Michelle Graham Director of Parks and Recreation; Bonita Hall Director of
Human Resource; Lata Krishnarao Director of Community Development; Sue Polka
Director of Engineering; Vance Riley Fire Chief; Eric Wilson Public Works Director;
' Sparkle Anderson Communications Manager; Skipper Jones Assistant Director of Capital
Projects; Richard Mancilla Assistant City Engineer; John McCarter Management
Assistant; Daniel McGhinnis Chief Information Officer; Jennifer Huhn Municipal Court
Administrator/Court Clerk.
CALL TO ORDER
PURPOSE OF THE MEETING
Council Action — Resolution No. R2015-114 — A Resolution of the City Council of the
City of Pearland, renewing the employee health insurance benefits for stop loss and
administration services with Cigna, awarding the employee dental insurance benefits to
Aetna, and awarding the employee vision plan benefits to Vision Benefits of America for
fiscal year 2015-2016.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Hill, to approve
Resolution No. R2015-114 as amended.
Director of Human Resource Bonita Hall stated the City underwent an open, competitive
request for proposal (RFP) process for its health plan administration, prescription benefits
manager, stop loss insurance, fully insured dental and fully insured vision insurance
' programs for the plan year beginning October 1, 2015. The purpose of this agenda item
is to provide results of this process including recommended plan design, funding and
strategies for the 2015 — 2016 fiscal plan year.
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IPS Advisor Representative Brent Weegar gave an overview of the specifics along with '
making recommendations regarding the health plan.
Discussion ensued between Council and IPS Advisor Representative Brent Weegar
regarding the benchmark percentages and enrollment profile.
Mayor Pro -Tem Carbone stated based on the Council Retreat he expected to see a
number of solid proposals.
Assistant City Manager Jon Branson stated it was opened up for request for proposals
(RFP) and staff evaluated what was received. From a financial standpoint it did not make
sense to recommend any changes from what the City is currently doing.
IPS Advisor Representative Brent Weegar explained the evaluation of the request for
proposals (RFP) received.
Discussion ensued between Council and IPS Advisor Representative Brent Weegar
regarding the benchmark percentages, a contract with Airrosti and what it provides for the
employees, and Cigna's MDLive Telephonic medicine program.
Kelsey Seybold Representative John stated Kelsey Seybold is actively exploring the
Telephonic medicine capability within their electronic medical record system. The system
Kelsey Seybold has today is leading edge within all electronic medical record systems ,
throughout the country. He further stated as part of that application Kelsey has the
telephonic medicine capability that we are evaluating to see how best Kelsey can input it
in the system. He stated it is not currently active today.
IPS Advisor Representative Brent Weegar gave an explanation of the Working Spouses
provision.
Councilmember Ordeneaux stated personally he does not want to see the Health Savings
Account (HSA) plan change. He stated he would like to see more employees enter into
the HSA plan. He further stated he would like to know how the Working Spouses provision
would be implemented.
Assistant City Manager Jon Branson stated what has hurt the City over the last couple of
years are large claims. He stated not the majority of the population, but a percentage.
That is why the costs have gone up. He further stated the reason for the physical verses
the Biometric Screening is the employee will go for the Biometric Screening, receive their
results, and most employees will not do anything to better their results. He stated if the
employee goes to the doctor for a physical then there is active medical management, and
that will benefit the employee and City long term.
Discussion ensued between Council and IPS Advisor Representative Brent Weegar I regarding how the City would implement the Working Spouses provision, and the
employee participation of the Health Savings Account (HSA) plan.
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Mayor Pro -Tem Carbone stated he is not a big fan of cutting the contributions to the
' Health Savings Account (HSA) plan. He further stated he would like to take away the
Working Spouses provision, he does not think it would be a huge benefit for the City. He
stated he understands action needs to be taken tonight, but before Council sees the
complete budget he would need to see more details and the numbers reworked.
Discussion ensued between Council and IPS Advisor Representative Brent Weegar
regarding the stop loss for the Health Savings Account (HAS) plan.
Councilmember Reed stated he needs to see more Health Savings Account (HSA)
percentages, and the paperwork showing other options. He further stated he would like
to see the Working Spouses provision taken out.
City Manager Clay Pearson stated Council can amend the motion, and remove the
Working Spouses provision and modify the Health Savings Account (HSA).
Mayor Pro -Tem Carbone made the motion to amend the motion, seconded by
Councilmember Hill to keep the current 70% plan with the reduction in the Health Savings
Account (HSA), and remove the Working Spouses provision.
Voting "Aye" Councilmembers Carbone, Reed, Ordeneaux, and Hill
' Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
Mayor Reid called for the vote on the original motion as amended.
Voting "Aye" Councilmembers Reed, Ordeneaux, Hill, and Carbone.
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
Council Input and Discussion - Review and Discussion on Fiscal Year 2015 year-end
projections and recommended revised &dal Year 2015 budget.
City Manager Clay Pearson reported City staff will be submitting for Council consideration
and approval a revised budget for the 2014-2015 fiscal year based on fiscal year 2015
year-end projections at the July 13t' City Council meeting for first consideration. This
revised budget is based on revenue and expenditure projections for the fiscal year
completed as part of the fiscal year 2016 budget process.
' Director of Finance Claire Bogard gave an overview of the fiscal year 2015 year-end
projections.
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Mayor Pro -Tem Carbone stated he would like to see the actual debt service payment for '
Series 2014 bonds verses the Enterprise Resource Planning (ERP) expenses.
Director of Finance Claire Bogard stated she would get the information for Mayor Pro -
Tem Carbone.
Mayor Pro -Tem Carbone thanked the Director of Finance Claire Bogard and her staff for
the presentation.
Executive Session under Texas Government Code
Council adjourned into Executive Session under Texas Government Code at 9:49 p.m. to
discuss the following:
Section 551.074 - Personnel Matters - Regarding appointments
to the Boards and Commissions.
Council returned from Executive Session at 10:10 p.m.
ADJOURNMENT
Meeting was adjourned at 10:11 p.m.
Minutes approved as submitted and/or corrected this the 1011 day of August, A.D. 2015. A
Tom Reid
Mayor
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