2015-06-22 CITY COUNCIL REGULAR MEETING MINUTESMINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, JUNE 22, 2015, AT 6:30 P.M., IN THE COUNCIL
CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:37 p.m. with the following present:
Mayor
Tom Reid
Mayor Pro -Tem
Tony Carbone
Councilmember
Keith Ordeneaux
Councilmember
Derrick Reed
Councilmember
Greg Hill
City Manager
Clay Pearson
City Attorney
Darrin Coker
City Secretary
Young Lorfing
Absent: Councilmember Gary Moore.
Others in attendance: Daniel Baum Deputy Fire Chief, Claire Bogard Director of Finance; Jon
Branson Deputy City Manager, Matt Buchanan President of Economic Development
Corporation; J.C. Doyle Police Chief, Michelle Graham Director of Parks and Recreation,
Bonita Hall Director of Human Resource; Sue Polka Director of Engineering, Vance Riley Fire
Chief; Eric Wilson Public Works Director, Sparkle Anderson Communications Manager; Joel
Hardy Grants Coordinator, Skipper Jones Assistant Director of Capital Projects, Michael Leech
Public Works Assistant Director; Richard Mancilla Assistant City Engineer; John McCarter
Management Assistant; Daniel McGhinnis Chief Information Officer; Bob Pearce Purchasing
Officer, Lawrence Provins Deputy City Attorney; Johnny Spires Assistant Police Chief.
The invocation was given by Councilmember Ordeneaux and the Pledge of Allegiance was led
by Police Chief J. C. Doyle.
ROLL CALL: Mayor Reid, Mayor Pro -Tem Carbone, Councilmembers Reed, Ordeneaux, and
Hill.
Mayor Reid thanked Councilmember Sherman for his time serving as a Councilmember and
appreciated what he has done and contributed.
Councilmember Sherman thanked the Mayor, Councilmembers and residents for giving him
the opportunity to serve as Councilmember for the City of Pearland for the last six years, and
for the friends he has made.
CITIZEN COMMENTS
Joy Goodale, 822 Maple Branch Lane, addressed Council stating she is currently the
Treasurer of the Country Place Homeowners Association, former President of Municipal Utility
District 4 Board, and on a committee regarding the annexation. She stated she is here tonight
to express the need to use the excess Bond funds for the Bed and Banks project. These funds
will have to be approved by the Texas Commission on Enviromental Quality (TCEQ), but we
are asking for the Mayor and City Council's support with this effort. She stated she recently
sent the Mayor and Councilmembers a packet with all the agreements between Country Place
and the City of Pearland. She would like to emphasis the years of hard work done by the
Municipal Utility District (MUD) 4 members previously and currently. She would like for the
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Mayor and Councilmembers to read between the lines of the documents she sent to see the
commitment the residents have for the Bed and Banks project. The committee purposed
earlier to the City of Pearland using these funds and was turned down. We reject the argument
made that the funds cannot be used for the irrigation of the Golf Course. In the documents
there are no restrictions regarding the use of the funds. She stated the Golf Course is owned
by the homeowners association. The operation of the Golf Course is covered by the resident's
monthly maintenance fees. Also in the Bond documents it states the funds can be used for
Parks & Recreation areas. The property is registered on the tax roll as Parks & Recreation.
The Texas State Representative Ed Thompson who is a former member of the Pearland City
Council is on the committee with oversite of TCEQ. The City has had this permit application
turned in for almost two years, she stated she was told today she should hear something soon
regarding the permit application. She stated she also has a contact name and number for
TCEQ regarding where to go and the rules to follow to apply for funds. She is here tonight to
ask the Mayor and City Council for their support of this effort, and to abide by all the previous
agreements. The City is holding the permit on behalf of MUD 4 and will make the application
for funds when the permit is approved. She thanked the Mayor and Council for listening and
she asked everyone to stand that came to support this project.
V. PUBLIC HEARING: None
VI. CONSENT AGENDA:
A. Consideration and Possible Action — Approval Of Minutes:
1. Minutes of the May 18, 2015, Special Meeting, held at 6:00 p.m.
2. Minutes of the May 18, 2015, Regular Meeting, held at 6:30 p.m.
B. Consideration and Possible Action — Second and Final Reading of Ordinance
No. CUP 2015-05 — An Ordinance of the City Council of the City of Pearland, Texas,
approving a Conditional Use Permit (CUP) to allow for an Auto Parts Sales
(Indoors Only; With Repair Bays) facility, for certain property, Being Lots 7 and 8,
Thomas and Gilbert Industrial Tracts, a Subdivision of part of Lot 113, A.C.H. & B.
Survey, Section 1, Abstract No. 147, Brazoria County, Texas. (Located north of
Swensen Drive, east of Main Street, Pearland, TX), Conditional Use Permit
Application No 2015-05, within the General Commercial (GC) zoning district, at the
request of Robert M. Atkinson, applicant; on behalf of MVN Investment LLC, owner;
containing a savings clause, a severability clause, and an effective date and other
provisions related to the subject.
C. Consideration and Possible Action — Resolution No. R2015-108 — A Resolution
of the City Council of the City of Pearland, Texas, awarding a contract for RCN
custodial services to A & A Cleaning Services in the estimated amount of
$79,528.24 for the period of July 1, 2015 to September 2, 2016. 1
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D.
Consideration and Possible Action - Resolution No. R2015-103 - A Resolution
of the City Council of the City of Pearland, Texas, awarding a unit supply contract for
landscape maintenance services (medians and right of ways) with Maldonado
Nursery and Landscaping, Inc., in the estimated amount of $267,000 for the period
July 1, 2015 through June 30, 2016.
E.
Consideration and Possible Action - Resolution No. R2015-104 - A Resolution
of the City Council of the City of Pearland, Texas, authorizing an Interlocal
Agreement with Brazoria County, and approving the proposed purchase of COBAN
microphones and replacement batteries, associated the Edward Byrne Memorial
Justice Assistance Formula Grant (JAG) for Police Department Equipment.
F.
Consideration and Possible Action - Resolution No. R2015-109 - A Resolution
of the City Council of the City of Pearland, Texas, awarding a unit supply bid for the
purchase of Police Department Uniforms to Cop Stop, in the estimated amount of
$118,803.88, for the period of June 23, 2015 through June 22, 2016.
G.
Consideration and Possible Action - Resolution No. R2015-113 - A Resolution
of the City Council of the City of Pearland, Texas, authorizing the sole source
purchase of an alerting system for Fire Station #3 in the amount of $55,833.39 from
Purvis Systems.
H.
Consideration and Possible Action - Resolution No. R2015-107 - A Resolution
of the City Council of the City of Pearland, Texas, accepting the 2014 annual report
for Tax Increment Reinvestment Zone #2.
Councilmember Hill made the motion, seconded by Councilmember Ordeneaux, to adopt
Consent Agenda Items A through H as presented on the Consent Agenda.
Mayor Pro -Tem Carbone stated there are a couple of local vendors present, and he loves the
City is able to keep the tax dollars local in the community.
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, and Reed.
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
NEW BUSINESS:
Council Action - Resolution No. R2015-75 - A Resolution of the City Council of the City of
Pearland, Texas, authorizing the City Manager or his designee to enter into a Sub -Grantee
Agreement with Brazoria County for use of the Coastal Impact Program (CTAP) funds for
constructing the Trails at the John Hargrove Environmental Center and authorizing the City
Manager to execute the Agreement.
Councilmember Ordeneaux made the motion, seconded by Councilmember Hill, to approve
Resolution No. R2015-75.
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City Manager Clay Pearson reported the Coastal Impact Assistance Program (CTAP) is a
federal grant fund program derived from federal offshore lease revenues to oil producing states
for conservation, protection, or restoration of coastal areas including wetlands. The grant
originates from the U.S. Department of the Interior - Fish and Wildlife Service, as part of its
Coastal Impact Assistance Program. The grant's goal is to provide public access to the natural
coastal environment.
Councilmember Hill thanked staff and Commissioner Adams for their hard work regarding this
program.
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, and Hill.
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
Council Action - Resolution No. R2015-112 - A Resolution of the City Council of the City of
Pearland, Texas, awarding a bid for the construction of the Longwood Service Area Phase II
Project to Alcott, Inc. (dba, TCH), in the amount of $589,280.69.
Mayor Pro -Tem Carbone made the motion, seconded by Councilmember Hill, to approve
Resolution No. R2015-112.
City Manager Clay Pearson reported Council is being asked to approve the bid results and
award a contract for construction to Alcott, Inc. dba TCH for the Longwood Service Area Phase
II Project in the amount of $589,280.69, and approve budget transfers in the amount of
$50,000.
Discussion ensued between Council and Assistant Director of Capital Projects Skipper Jones
regarding a margin of discrepancy between the bids.
Voting "Aye" Councilmembers Hill, Ordeneaux, Carbone, and Reed.
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
Council Action - Resolution No. R2015-110 - A Resolution of the City Council of the City of
Pearland, Texas, renewing a unit supply bid for water meters and related parts with HD Supply
Waterworks and Park Environmental Equipment in the estimated amount of $840,000.00 for
the period of June 26, 2015 through June 25, 2016,
Councilmember Reed made the motion, seconded by Mayor Pro -Tem Carbone, to approve
Resolution No. R2015-110.
City Manager Clay Pearson reported Council is being asked to renew a unit supply bid for
water meters and related parts with HD Supply Waterworks and Park Environmental
Equipment in the estimated amount of $840,000.00 for the period of June 26, 2015 through
June 25, 2016.
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Er Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, and Hill.
■ Voting "No" None.
■i� Motion Passed 4 to 0, with Councilmember Moore absent.
Council Action — Resolution No. R2015-111 — A Resolution of the City Council of the City of
Pearland, Texas, renewing a unit price contract for water treatment chemicals and water
analysis with Napco Chemical in the estimated expenditure of $795,000 for the period of July
9, 2015 to July 8, 2016.
Councilmember Hill made the motion, seconded by Councilmember Ordeneaux, to approve
Resolution No. R2015-111.
City Manager Clay Pearson reported Council is being asked to renew a unit price contract for
water treatment chemicals and water analysis with Napco Chemical in the estimated
expenditure of $795,000 for the period of July 9, 2015 to July 8, 2016.
Voting "Aye" Councilmembers Reed, Carbone, Ordeneaux, and Hill
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Moore absent.
Council Input and Discussion Regarding the scope of the Tom Reid Library Renovation
Project.
Project Manager Cara Davis gave an overview of updated information on the Tom Reid Library
Renovation Project.
Wilson Architectural Group ('WAG) representative gave an overview of the updated design of
the Tom Reid Library.
Director of Brazoria County Library System David Thrash thanked the City of Pearland for the
expeditious process of putting this together. He stated his group has worked vigilantly with
Cara Davis in the Projects department and the Wilson Architectural Group on this project and
they are looking forward to the outcome.
Discussion ensued between Council 8nd Brazoria County Library System Assistant Director
Lisa Loranc regarding the best use of the. space for the residents throughout the City and
building support.
Mayor Reid stated the City is expanding the footprint of the Library to accommodate the growth
of the City.
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Project Manager Cara Davis stated the City can look at advertising the first of the year 2016
and construction of this project in the first quarter of next year.
Councilmember Ordeneaux stated he would like to see something on how the construction is
going to be staged, so he will know haw the residents are going to be affected.
MAYORICOUNCIL ISSUES FOR FUTURE CITY COUNCIL AGENDAS: None.
OTHER BUSINESS:
Council adjourned into Executive Session under Texas Government Code at 7:35 p.m. to
discuss the following:
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
1. Section 551.071 — Consultation with City Attorney — Regarding the
expenditure of bond proceeds for public purposes.
Council returned from Executive Session at 8:17 p.m.
ADJOURNMENT
Meeting was adjourned at 8:18 p.m.
Minutes approved as submitted and/or corrected this the 24th day of August, A.D., 2015.
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Tom Reid
Mayor
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