2014-06-04 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE CITY OF PEARLAND PARKS,
RECREATION, & BEAUTIFICATION BOARD, HELD ON WEDNESDAY, JUNE 49
2014 AT 8:30 A.M., IN THE PARKS & RECREATION DEPARTMENT 2nd FLOOR
CONFERENCE ROOM IN THE RECREATION CENTER AND NATATORIUM AT
4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:31 a.m.
II. BOARD MEMBER ROLL CALL
Todd Trbula
Chair
Heidi Wiess
Co -Chair
Marjorie Wilcoxson
Board Member
Erin Allen
Board Member
Michelle Graham
Parks & Recreation, Director
Rosalyn Epting
Parks & Recreation, Assistant Director
Carry Capers
Parks & Recreation, Resource Development Manager
Lucy Hooper
Parks & Recreation, Administrative Assistant
Alan Resendez
Parks & Recreation, Intern
III. APPROVAL OF MINUTES — April 2, 2014
Ms. Allen made a motion to approve the minutes as presented. Ms. Wilcoxson seconded
the motion and the motion carried 4 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING BOARD INVOLVEMENT FOR CELEBRATION
OF FREEDOM FESTIVITIES
Ms. Graham began by explaining how the board appreciated when Ms. Capers came to
discuss upcoming events and the board's involvement in those events. Ms. Capers began
explaining the Celebration of Freedom. She described all activities, times for those
activities, parking, and specific event details. Ms. Capers also laid out the timeline for
Mayor, Council, and Board duties. A discussion ensued regarding the Celebration of
Freedom.
VI. DISCUSSION & POSSIBLE ACTION REGARDING DEPARTMENT POLICIES
Ms. Graham stated Parks & Recreation needed a review of some policies that had updates
and new policies needed to be presented and approved by the board. Ms. Epting
presented the new Equipment Loan Policy and explained the major points of that policy.
Ms. Graham stepped in and used and example involving the Pearland Theatre Guild,
stating they had an agreement/existing relationship with us allowing equipment loan to
take place. Ms. Epting continued and presented the new Outdoor Lighting Policy and
explained the major points of that policy. Mr. Trbula asked questions regarding park
hours and how long the lights are on at the parks. A discussion ensued regarding outdoor
lighting. Ms. Epting continued and presented the new Vendor Selection Policy and
explained the major points of that policy. Ms. Epting then presented the changes on the
Facility Rules and Regulations Policy. Ms. Allen made a motion to approve the
new/changes to department policies. Ms. Wilcoxson seconded the motion and the motion
carried 4 to 0.
VII. DIRECTOR'S REPORT
Max Road Sports Complex:
This project remains under construction.
Shadow Creek Ranch Sports Complex Phase 1:
The one bid received has been rejected and is scheduled to go out for re -bid in smaller
packages.
Trail Projects:
Connectivity Phase II (Mary's Creek from Centennial to Independence Park):
We have received the 90% submittal of these plans and are moving forward with
design. After sending the information to both TPW and THC, we have received
an unofficial confirmation that the project will not need formal archeological
review and are proceeding with the steps needed to get that officially
communicated. Once we receive official notice, and our contract with the funding
source is signed, we can begin with the bidding for construction of this phase of
the trail project.
JHEC Property:
We are still making progress and are in line to use the grant funds in the allocated
time. The survey from Texas A&M has been done on one of the ponds on this
property and we have submitted a letter of support to assist in receiving additional
grant funds that could be used for the storm water plantings, rain garden, etc.
Shadow Creek Ranch Trail segment (along Clear Creek):
We are still working on getting a signed agreement from the property owner.
Once that is complete, we will be able to move forward on obtaining our design
contract so we can begin designing this project.
Green Tee segment (along Clear Creek):
Similar to the Shadow Creek Ranch trail segment, there have been no significant
changes on this project just yet. Notices have been sent to adjacent property
owners and we must receive those letters and present them to TxDOT for their
approval. Once approved, we can move forward with getting a design contract in
place and continuing with design of this segment of trail.
Centennial Park Expansion:
We are still having some issues with the detention/drainage requirements for this project.
We are also experiencing possible delays in the Fite Rd project that could impact this
project. We are still moving forward with design and attempting to address the various
issues as they arise.
Skate park group:
We are hosting a cominunity a meeting tonight at the Recreation Center. This be one of
two meetings where we get together to create a conceptual design so the local interest
group will be able to use those visuals to help raise their funds to support the
construction.
Important Dates
June 9th — 13th Michelle out on vacation
June 23rd -Master Plan proposal update on Council Agenda
July 4th -Celebration of Freedom
August 6th — Next board meeting (July is typically cancelled due to holiday)
VIII. ADJOURNMENT
Ms Michelle Graham adjourned the meeting.
The meeting adjourned at 9:15 a.m.
T ese minutes respectfully submitted by:
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Lucy Hooper
Administrative Assistant
Minutes approved as submitted and/or corrected this CJ day of �C ,
2014.
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