2014-04-16 PEARLAND LIBRARY BOARD MEETING MINUTESPearland Library Board
April 16, 2014
In attendance: Catherine O'Brien, David Thrash (Brazoria County Library Director), Andrew Fearn
(manager, Pearland Branch), Scott Sherman (city council liaison), Ginny Koenig (manager, Pearland
Westside Branch), Terry Ruiz, Crystal Carbone, and Geoff Tonini.
Absent: Geiby George
Call to order
Terry Ruiz called the meeting to order at 7:06 p.m.
II. Purpose of the Meeting:
1. Approval of Minutes of January 20, 2014
Geoff made a motion to approve the minutes and remove the account numbers from
the treasurer's report. Crystal seconded. Minutes approved.
2. Treasurer's Report
Pearland State Bank account closed and rolled over to Wells Fargo CD. Maturation date
is in June. Geoff filled out the form and is now bonded for $5000. Geoff tried to put
someone on city level on the signature card in case we all leave. They are investigating
that. Minutes should be filed with the city secretary. We have web access to the
account. We need to identify whose is on the card and who we need to put on the card.
3. Review of Board Ordinance
Catherine requested that the board review the powers and function of the Pearland
Library Board. It needs to be reviewed since there are now 2 librarians
There was a question re: the right copy. Scott will make sure we receive the current
copy and review them.
4. Discussion of Applicants for Board
The board needs to replace 2 members. They reviewed an application, and Catherine
made a motion to recommend that the Roshanda Cayette-Contreras be recommended
to city council for approval. Crystal seconded the motion. Motion carried.
5. Friends of Pearland Westside Library Report
The friends are in dire straits. We are going defunct. There are only 2 active board
members. A book sale, open house is scheduled for Friday, April 25 for several hours in
the afternoon. Need to move to daytime meeting. Ginny suggested that they afternoons
are more active, and it is very busy on Saturdays. Geoff suggested May 10, which is also
Election Day. Terry made a trifold for distribution. Geoff will help on that day.
6. Friends of Pearland Community Friends of the Library Report
A handout of their financial report was distributed. The next meeting is June 9 at 7 p.m.
Margaret Dillie was elected president, and the vice president and secretary positions
were filled, but treasurer position is vacant.
7. BUS Pearland Representative Report
Terry reported that they are getting ready for commissioner's luncheon on April 22. At
end of the year, Judge King will be retiring. The author dinner is on October 30, 6:30 to
9:00 at fairgrounds in Angleton, and a thank you to him. Joaquin Jackson will be the
speaker. The commissioner's will underwrite his fee, and it will include dinner.
8. Pearland Westside Branch Manager's Report
Ginny reported on the hiring process for a new position, 10 -hour shelver, and a 24-hour
clerk position. Steven has gone to Alvin, and Lucia has filled the children's position. City
has brought an offer to expand into the adjacent office space. It would not quite
double the space (i.e., 4000 ft2 added to existing 6000 ft2), but we won't be adding more
stacks. It will be workspace and offices. The space is still less than Pearland Branch.
There was a request for the book usage report.
Action item: the book usage report will be emailed to the board.
Discussion re: signage for the library. Scott announced that all signage for the city will
be changing.
9. Pearland Branch Librarian's Report
The budget and cover letter was provided. Supplemental budget will go into a facilities
request. We are requesting a more modular conference table for the conference room.
Andrew provided the budget report since we are half -way through the year. Andrew
reported on activities at the library, including summer reading. We have Gulf Coast
Reads in October. The book is Remember Ben Clayton by Stephen Harrigan.
Cleaning of carpets will take place next Monday. The janitorial service doesn't deep
clean carpets. Door count coming up May 5 - 10, and they need volunteers.
Monday, June 23 is book speed dating event.
10. Brazoria County Library System Director's Report
David reported on the drug drop off/disposal program. Stella Roberts recycling center is
one location, as are Pearland Library and Town Center. All sites are manned. Job view is
a new data base that the library has, with over 2 million listings nationwide. It can be
localized for Texas and for Pearland. It offers specific jobs to persons who have been
previously incarcerated and for veterans. Also have Learner for Life with over 360
different courses that patrons can take for free. Most are 6 weeks, self-directed. They
utilize professionals as teachers.
III. Adjournment
Geoff made a motion to adjourn.
The next meeting July 17 @ 7 p.m.
Respectfully submitted,
Catherine O'Brien