2014-07-08 PEARLAND CONVENTION & VISITORS BUREAU MEETING MINUTESPearland Convention & Visitors Bureau
ADVISORY BOARD MEETING - MINUTES
Tuesday, July 8, 2014 - 6:30 p.m. at CVB
CALL TO ORDER - — Rushi called to order at 6:37
II. CONVENTION & VISITORS BUREAU (CVB) ADVISORY BOARD MEMBER ROLL CALL -
Roll call, quorum present — Present were Teir, Rushi, Steve, Gary, with Jon as guest and Kim and Megan
(staff) present.
III. DISCUSSION AND POSSIBLE ACTION REGARDING JULY BOARD MEETING MINUTES
Chair requested that prior meeting minutes to be emailed in advance of meeting.
Reviewed minutes from July 8 meeting. No amendments. Motion to approve made by Teir, seconded by
Gary. Passed 4-0.
IV. PUBLIC COMMENTS - No Public comments were made, but board members commented on great Arts
event this past weekend.
V. DISCUSSION AND POSSIBLE ACTION REGARDING REVIEW OF CITY OF PEARLAND CO-SPONSORSHIP OF
SPECIAL EVENTS POLICY. Reviewed the draft of the City's Co-sponsorship of special events policy. Board
should review and comment by October 30 and provide comments to Kim.
vi. DISCUSSION AND POSSIBLE ACTION REGARDING 2015 CULTURAL ARTS GRANT PROGRAM. Reviewed
2015 cultural arts grant program. Kim recommended that the review committee consist of original three
(Kim, Michelle, Lata) and one board member. Rushi nominated himself. Kim would like to have
applications due November 30, 2014. Schedule would allow committee to make decisions in January and
award checks in early February. Motion to approve Rushi as committee member by Steve, seconded by
Teir. Discussion included Steve disclosing that a separate organization (for whom he sits on the board)
may be applying and it was important that he recused himself from the review committee process. Motion
passed unanimously.
VII. STAFF REPORT FROM THE CONVENTION & VISITORS BUREAU EXECUTIVE DIRECTOR
Executive Director's report should be included in the minutes, with the following modifications:
o Modify that 3rd Q data is YTD data.
o Proposed next meeting dates are:
■ December 2, 2014
■ January 6 or 7, 2015
■ April 7 or 14, 2015
■ July 7 or 14, 2015
o Based on CVB website pages visits, people are using it for information about the
community Visitor map print copy publication up 50% over last year Minutes should
reflect that the future art and craft event should include food trucks (per Rushi) and
staff should watch conflicts with the football schedule! Next year's event may include
related destination events.
o Potential date conflict with Basketball tourney and crawfish festival next year. Need to
discern location.
o Pear Tour project will likely include business sponsors.
VIII. ADJOURNMENT - Adjourned 7:30pm
Pearland Convention & Visitors Bureau
ADVISORY BOARD MEETING - MINUTES
Tuesday,July 8, 2014-6:30 p.m. at CVB
CALL MEETING TO ORDER—
• Meeting was called to order at 6:50 by Gary Shepherd, Vice Chair. Quorum was established at
6:52pm. Gary called meeting to order, proceeded with taking verbal attendance and during that
time, quorum was established.
II. CONVENTION &VISITORS BUREAU (CVB) ADVISORY BOARD MEMBER ROLL CALL
• Quorum present by end of verbal attendance.
• Attendance sheet was signed by those in attendance which included: Gary Shepherd, Teir
Allender, Lonzie Helms, Manny Patel,Keith Ordeneaux, Clay Pearson,Jon Branson, Kim
Sinistore,Tracy Rohrbacher and Megan Flowers.
• Excused was Rushi Patel, Steve Saboe,Arlene Ford and Daniel Combs.
III. DISCUSSION AND POSSIBLE ACTION REGARDING APRIL BOARD MEETING
• 2014/2015 CVB Budget—Update on 2014/2015 budget was given highlighting a slight increase to
$594,437,from the April meeting of$588,183,because of added insurance and salary adjustments.
(At the April meeting- Discussion on 2014/2015 budget resulted in Motion to approve submitting
base operating budget of$588,183 with one supplemental submission of$9880 for PT visitor center
receptionist; 5-0 of All in favor.)
IV. PUBLIC COMMENTS
• No public comments were received.
V. DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE CVB BUSINESS
• Future meeting date was set for Tuesday, October 7, 2014.
• Alcohol Ordinance—Discussion held due to the City of Pearland updating this ordinance to be
consistent with state law and how the City processes permits. (City practice of issuing alcohol
permits has always followed state's guidelines)Discussed why liquor stores and bars not
included, which resulted in comments of losing market share, loosing businesses,young people
leaving city and spending money elsewhere, lost revenue and generally blocking growth. Result
was that Teir Allender mentioned that Chamber had discussed this issue and she would speak
with them and report back.
• Government hotel rate—Discussed current Pearland rate of$83 and gathered information on
whether we could obtain an increase. Galveston is at$91 (with a$119 rate during summer
month)and Houston/Bay Area is at$118. Congressman Olsen's office investigated and found
that the gov't rate in general is based upon Average Daily Rate(ADR)data. Result was that topic
to be discussed at a future hotel/CVB meeting.
• Tourism signage—Discussed the potentiality of placing official Tourist Information Sign (blue
icon ? sign)on Hwy 288 and on 518. Result is to reach out to TX DOT.
VI. STAFF REPORT FROM THE CONVENTION & VISITORS BUREAU EXECUTIVE
DIRECTOR - Staff report given by Kim, handout provided. Overview on marketing, P.R., sales and
tradeshow, upcoming tournaments, special projects, 2014/2015 Budget and copies of CVB annual update
report were distributed.
VII. ADJOURNMENT—approximately 8:05pm.
Minutes submitted by:Kim Sinistore,CVB Executive Director