2013-12-04 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS & RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
WEDNESDAY, DECEMBER 4, 2013 AT 8:30 A.M., IN THE PARKS & RECREATION
DEPARTMENT 2nd FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:34 a.m.
II. BOARD MEMBER ROLL CALL
Todd Trbula
Chair
Lance Botkin
Board Member
Marjorie Wilcoxson
Board Member
Buck Stevens
Board Member
Erin Allen
Board Member
Michelle Smith
Parks & Recreation, Director
Rosalyn Epting
Parks & Recreation, Assistant Director
Carry Capers
Parks & Recreation, Resource Development Manager
Lucy Hooper
Parks & Recreation, Administrative Secretary
III. APPROVAL OF MINUTES —November 6, 2013
Mr. Botkin made a motion to approve the minutes as presented. Ms. Wilcoxson seconded
the motion and the motion carried 5 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING P.A.S.S. SERVICE CATEGORY PRIORITIZATION
Ms. Smith began by explaining project and the importance of the service category
prioritization. Ms. Smith also let the board know that other groups had completed this
exercise as well such as, the City Council, YAC, and staff. Mr. Stevens questioned the
groups of services and why and how we offer certain categories. Ms. Smith explained
that we would get into deeper detail after this exercise but that the point of this
prioritization was just to rank the categories as most to least important. A discussion
ensured regarding the prioritization and then the categories were ranked by the board.
VI. DISCUSSION REGARDING BOARD INVOLVEMENT FOR FY13 HOMETOWN
CHRISTMAS FESTIVITIES
Ms. Michelle Smith began by explaining the importance of the involvement for this year.
Ms. Capers took over by describing the Hometown Christmas Festival, including date
and time. Ms. Capers then gave specific details on parking, the hospitality room, and the
expectations of the board. Mr. Botkin asked about the feedback from the vendors, how
many were coming, and how much we charge for those vendors. Ms. Capers stated 45
craft and food vendors were signed up to participate in the event but some have been
canceling due to weather. She also stated that the Pearland Town Center handles those
vendors and that they charge and manage that process. Ms. Wilcoxson questioned if we
had a rain out plan. Ms. Capers explained that we did have some options for a rain plan.
Ms. Smith then let the board know that any cancelation communication would come from
Lucy. A discussion ensued about cancelation/rescheduling plans and options for the
festival. Ms. Capers continued with the details on the parade including float staging,
times to arrive, and then asked for an RSVP for the event. Ms. Allen asked about how
long the parade lasted. Ms. Capers replied stating about an hour and a half. A
discussion ensued about the parade.
VII. DISCUSSION & INPUT REGARDING FY14 HOMETOWN CHRISTMAS
FESTIVITIES
Ms. Smith said due to time she was going to ask Ms. Capers to come back next month to
discuss this topic. Ms. Smith did mention that she wanted the board to keep an eye out
for other events going on in the area during Christmas time. Mr. Botkin tabled item
number 7 for the next meeting.
VIII. DIRECTORS REPORT
Max Road Sports Complex:
The construction project has been bid and the contract has been awarded. We do not
have a construction date yet.
Shadow Creek Ranch Sports Complex Phase 1:
Plans for the park are at 90%. Bid opening should be in mid-January.
Trail Projects:
Connectivity Phase II (Mary's Creek from Centennial to Independence Park):
This project is experiencing delays due to floodway issues.
JHEC Property:
Plans are still at 90% but there are issues with additional grant requirements that
we will need to meet. Decisions have been made on the pier and should be going
out to bid soon.
Shadow Creek Ranch Trail segment (along Clear Creek):
This one of two trail segments for which we received TIP funding.
Green Tee segment (along Clear Creek):
This one of two trail segments for which we received TIP funding.
Centennial Park Expansion:
This project is experiencing 2 delays due to floodway issues.
Skate park group:
We are continuing to work with the Skate Park group and the money for the initial design
phase for that project was approved in this year's budget. I do not have a timeline for
that yet but will begin work on an RFP for a design firm.
Bald Eagles:
We are still interested in working on the idea of an "eagle cam" and have communicated
with Cornell University about their bird watch program. While we were trying to address
the access issues for the internet, power, etc. the eagles have reportedly returned so we
cannot make progress until they migrate. Working with the Audubon Society on signage.
Interlocal Agreement with PISD:
We are currently working on an interlocal agreement with PISD for the lease of the fields
behind the RCN. A draft of the agreement has been sent to PISD and we are scheduled to
meet next week to discuss outstanding issues. I hope to have to agreement to Council in
December at the latest.
Interlocal Agreement with MUD 26:
Council did approve this. MUD 26 has leased 5 acres of land.
Important Dates
December 6 -7th- Hometown Christmas Festival
December 7th Christmas Parade
December 18th Department Christmas lunch
January 81h Next board meeting
IX. ADJOURNMENT
Mr. Botkin made a motion to adjourn the meeting. Ms. Wilcoxson seconded the motion
and the motion carried 5 to 0.
The meeting adjourned at 9:33 a.m.
T ese minutes resp tfully submitted by:
(?Ucy lQoper
Administrative Secretary
Minutes approved as submitted and/or corrected this day of
2013.
T T Pa airman
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