2013-09-05 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, September 5, 2013 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2nd FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:10 a.m.
II. BOARD MEMBER ROLL CALL
Todd Trbula
Vice -Chair
Lance Botkin
Board Member
Marjorie Wilcoxson
Board Member
Terry Smith
Board Member
Heidi Wiess
Board Member
Michelle Smith
Parks and Recreation, Director
Rosalyn Epting
Parks and Recreation, Assistant Director
Lucy Hooper
Parks and Recreation, Administrative Secretary
III. APPROVAL OF MINUTES — August 1, 2013
Mr. Botkin made a motion to approve the minutes as presented. Ms. Terry Smith
seconded the motion and the motion carried 5 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION & POSSIBLE ACTION REGARDING ELECTION OF OFFICERS
FOR FY 2014
Ms. Michelle Smith began by explaining the board by-laws and how officers are elected.
She also explained about how the process for new members works and about the
vacancies on the board for FY 2014. Mr. Botkin asked if they were able to make a
motion for chair and vice chair. Ms. Michelle Smith said yes. Mr. Botkin continued by
making a motion to appoint Mr. Trbula chair, Ms. Terry Smith seconded the motion and
the motion carried 5 to 0. Ms. Michelle Smith announced that Mr. Trbula is the new
chair and would begin as chair during the October meeting. Ms. Terry Smith then made a
motion to appoint Ms. Wiess co-chair, Mr. Botkin seconded the motion and the motion
carried 5 to 0.
VI. DISCUSSION & POSSIBLE ACTION REGARDING NEW MEETING DATES &
TIMES FOR FY 2014
Ms. Michelle Smith began by I explaining issues with meeting times and how
members have resigned because they were unable to meet at certain times of the day.
She emphasized that normally the issue of meeting times is not addressed until the
October meeting but that she wanted to put it on the agenda so she can recruit new
members easier by knowing the times of the meetings. A discussion ensued about
meeting times. Mr. Botkin made a motion to move the meetings to Wednesdays at
8:30am, Ms. Wiess seconded the motion and the motion carried 5 to 0. Ms. Michelle
Smith clarified that meetings will be moved to the first Wednesday of the month at
8:30am.
VII. DIRECTORS REPORT
Max Road Sports Complex:
100% plans are in the office. The construction project should be bidding very soon.
Shadow Creek Ranch Sports Complex Phase 1:
Plans for the park are at 60%. The consultants are still working on getting us more
accurate cost estimates at this point. We are still on schedule to bid in the fall for
construction.
Trail Connectivity Phase II:
The initial kick-off meeting was August 1St and the next meeting is scheduled for
September 5t11
Centennial Park Expansion:
The initial kick-off meeting was August 1St and the next meeting is scheduled for
September 51h
JHEC Property:
We had our latest Project update meeting. Plans are at 90% but there are issues with
additional grant requirements that we will need to meet. It was discussed that the
architect would identify some possible planting areas so that KPB could proceed with
`designing' the natural landscaping plan.
TIP Funded Trails:
We were awarded funding TIP (Transportation Improvement Program) funding for those
two new segments of trail. We should be meeting soon to evaluate firms that could begin
the design work for these two projects along Clear Creek.
CAPRA:
Our additional submissions were accepted by the Commission and our hearing is
scheduled for October 7th
Skate park group:
The group is making strides. They have a logo, website, Facebook page and they are
making themselves and their purpose known. The group is planning on participating in
the Picnic on the Parkway to bring some additional awareness to the group and their
cause.
2
Parks Foundation:
I have recruited 2 initial board members and am looking for confirmation for one more.
There are 3 initial members needed to file and then other can be brought on at their first
annual meeting. I have made arrangements with another non-profit to assist as we raise
funds until we receive our non-profit status.
Bald Eagles
We are still working on the idea of an "eagle cam" and have communicated with Cornell
University about their bird watch program. We are now trying to address the access
issues for the internet, power, etc.
Important Dates
September -Comprehensive Plan Focus group
September 1 s' -Community Challenge began
September 18th -Department Quarterly Meeting
October 3`d- Next Board meeting
October 7th — CAPRA Accreditation Hearing
October 8 -10th — NRPA(Houston)
VIII. ADJOURNMENT
Ms. Wilcoxson made a motion to adjourn the meeting. Mr. Botkin seconded the motion
and the motion carried 4 to 0.
The meeting adjourned at 8:46 a.m.
T ese minutes respectfully submitted by:
Lucy ooper
Administrative Secretary
Minutes approved as submitted and/or corrected this day of
2013
T9 Trf,(Ih irman