Loading...
2013-06-01 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON THURSDAY, August 1, 2013 AT 8:00 A.M., IN THE PARKS AND RECREATION DEPARTMENT 2°d FLOOR CONFRERENCE ROOM IN THE RECREATION CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584. I. CALL TO ORDER The meeting was called to order at 8:06 a.m. H. BOARD MEMBER ROLL CALL Quentin Wiltz Chair Todd Trbula Vice -Chair Lance Botkin Board Member Marjorie Wilcoxson Board Member Michelle Smith Parks and Recreation, Director Rosalyn Epting Parks and Recreation, Assistant Director Susan Sherrouse Councilmember — Position 3 Matt Buchanan Pearland Economic Development Corporation, President Lucy Hooper Parks and Recreation, Administrative Secretary III. APPROVAL OF MINUTES — June 6, 2013 Mr. Trbula made a motion to approve the minutes as presented. Ms. Wilcoxson seconded the motion and the motion carried 4 to 0. IV. BOARD REPORT At this time the board members had the opportunity to share any recent involvement they may have had with the community since the last meeting. V. DISCUSSION & PRESENTATION REGARDING EDC STRATEGIC PLAN Ms. Michelle Smith began by explaining the importance and need for the EDC presentation. Mr. Buchanan began giving the presentation. Ms. Sherrouse explained the use of focus groups and how the EDC received insight from the citizens when developing the plan. Mr. Botkin inquired about the possibility of restoring old town Pearland. Mr. Buchanan explained the importance of focusing on the corridors into Pearland first before we restore the inner parts of the city. The corridors are the first thing people visiting Pearland see, it's their first impression and focusing on that is a priority. A discussion ensued about various topics in the presentation. VI. PRESENTATION REGARDING THE HEALTHY AT HEB COMMUNITY CHALLENGE Ms. Michelle Smith began explaining the challenge, why we are doing the challenge, and then began showing the presentation. I Ms. Michelle Smith then stated we were planning on sending the presentation out to key businesses and people to get the information out to the community. Mr. Wiltz inquired about where to send people to get information if they ask. Ms. Michelle Smith stated that the information will be presented at a council meeting, people can visit pearlandhealthytothecore.com, and the presentation would be sent out to key contacts. A discussion ensued about the challenge including, the use of Instagram, who we are competing against, and the best way to get the schools involved. VII. DIRECTORS REPORT Max Road Sports Complex: 100% plans are in the office. The construction project is scheduled to go to bid in August. Because the park will not have an entrance off of Max Road, we are asking the public to participate in a naming contest. We announced it at the July 4th Celebration and the rules, information, etc. will be available from the home page of our website. Shadow Creek Ranch Sports Complex Phase 1: Plans for the park are at 60%. The consultants are working on getting us more accurate cost estimates at this point. If the cost estimates come in too high, we will have to look at "value engineering" parts of the project. We are still on schedule to bid in the fall for construction. Trail Connectivity Phase II: The design contract was awarded at the Council meeting on July 22°d and the kick-off meeting is scheduled for Thursday, August 1St Centennial Park Expansion: The design contract was awarded at the Council meeting on July 22°d and the kick-off meeting is scheduled for Thursday, August 1St JHEC Property: The final geo-tech work has been completed and we are waiting for the Projects department to schedule our next progress meeting. It is expected we will meet again in August. TIP Funded Trails: We submitted two different trail projects to receive TIP (Transportation Improvement Program) funding. We were awarded funding for those two new segments of trail. In the next month we will be meeting to evaluate firms that could begin the design work for these two projects. Both segments are along Clear Creek, one is in the Shadow Creek Ranch area and the other near the Green Tee subdivision. CAPRA: Our visitation was a success and staff received many compliments from the team. We did have a few standards that were not met, two of which were fundamental. Those were expected to be met with the adoption of the Employee Handbook revisions prior to their visit however that was not done. There is a grace period allowed to organizations in this situation. Within our grace period, the 2handbook revisions were adopted and that information has been provided to the Commission, however, we have not yet heard back if they will now mark those missing and fundamental standards as met. Skate park group: This group is still actively meeting and has set some goals. I am expecting a monthly report from them soon as to their progress. The group is planning on participating in the Picnic on the Parkway to bring some awareness to the group and their cause. Parks Foundation: One of the Council goals was to re -present the information to them regarding the creation of the Parks Foundation. I made that presentation in July and this council did not object with me proceeding so I will be moving forward with recruiting some initial board members to being the process of creating this 501(c)3. Financial/Services Analysis Starting in August we will be working with a consultant who will be evaluating our expenses and will provide us with true `costs of doing business' so we will be able to better determine if we are meeting the recovery goals in all areas, if our rental rates are adequate, etc. In addition to doing a financial analysis, staff will be working with this group to create a series of matrices that identifies the services we provide and what should our pricing strategy be for those services, should we invest, divest, etc. This information will help us, moving into the future to make sound decisions on programing, offerings, rates, etc. I would hope to have a presentation made for the board at the conclusion of the project. Bald Eagles In an effort to try and keep interested citizens involved and informed we are working on some educational signage to be placed on site where the eagles tend to nest annually as well as enlist the aid of technology. We are in the process of trying to set up an outdoor camera that will allow citizens to view the eagles nest in the hopes that people will chose to watch the birds as opposed to disturbing the nest itself. We are trying to make these arrangements before the birds return in the September time frame. Important Dates August 5th — First budget workshop with Council August 5th -9th — Natatorium closed for annual cleaning August 10th — 3rd Birthday Bash at the RCN September 1St -Community Challenge begins September 2nd —Picnic on the Parkway September 5th —Next Board meeting VIII. ADJOURNMENT Ms. Wilcoxson made a motion to adjourn the meeting. Mr. Botkin seconded the motion and the motion carried 4 to 0. The meeting adjourned at 9:14 a.m. 3 T ese minutes respectfull submitted by: ucy H er Administrative Secretary Minutes approved as submitted and/or corrected this day of Sep 2013. — -Wi Tela / ti, ce C k ',eMOA 1!