2013-05-02 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, MAY 2, 2013 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2nd FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:14 a.m.
II. BOARD MEMBER ROLL CALL
Todd Trbula Vice -Chair
Terry Smith Board Member
Marjorie Wilcoxson Board Member
Lance Botkin Board Member
Heidi Wiess Board Member
Michelle Smith Parks and Recreation, Director
Charles Payton Parks and Recreation, Athletics Coordinator
Chris Warnick Parks and Recreation, Assistant Athletics Coordinator
Lucy Hooper Parks and Recreation, Administrative Secretary
III. APPROVAL OF MINUTES — April 4, 2013
Ms. Wilcoxson made a motion to approve the minutes as presented. Mr. Botkin seconded
the motion and the motion carried 4 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING BUDGET SUPPLEMENTALS
Ms. Michelle Smith began by explaining that these were the actual budget supplementals
that were submitted in priority order. She explained that some of them were related to
the CIP, some were replacement of equipment, some were for professional development,
etc. Mr. Trbula asked about the process and when the process happens. Ms. Michelle
Smith explained that we have a budget defense meeting on June 3rd and that she, Rosalyn
Epting, and the 2 Superintendents will go in and meet with City Managers, Finance
Director, budget analysts, etc. and go through the line by line our existing budget for this
year and the supplemental being submitted. Ms. Michelle Smith continued saying the
City Manager will prioritize what's funded and not funded and then we find out usually
in July what the proposed budget will be. She also mentioned that the budget isn't
formally adopted by council until September after a number of required workshops and
meetings. A discussion ensued regarding specific pieces of the budget supplementals.
VI. DISCUSSION & POSSIBLE ACTION REGARDING ATHLETIC USER GROUP
POLICIES
Mrs. Michelle Smith began by explaining our current projects (Max Road, Centennial
Park expansion, and Shadow Creek Ranch Park) and the development of new athletic
fields at those parks. She stated the need for Athletic User Group policies because of
these new fields. Ms. Michelle Smith also stated she didn't expect action today but
wanted comments or questions before next meeting so that action can be take at that
point. Mr. Payton began explaining and walking through each piece of the Athletic User
Group Policies. Mr. Trbula asked that Athletic User Group Polices be tabled until the
June meeting. Motion to table the Athletic User Group Polices was made by Ms. Terry
Smith, Mr. Botkin seconded the motion and the motion carried 4 to 0.
VII. DIRECTORS REPORT
Max Road Sports Complex:
Finalizing bid package. The next project meeting is set for the end of May.
Shadow Creek Ranch Sports Complex Phase 1:
We have confirmed the layout of the amenities and are proceeding with the development
of the design details. I have a sample layout for you to look at if you are interested.
Trail Connectivity Phase II:
We are still negotiating for design services.
Centennial Park Expansion:
We are still negotiating for design services.
JHEC Property:
We are still working on the design of this project. This project had been at a standstill
waiting for additional money to become available to pay for some additional
environmental work. We have identified that funding and the project will begin to move
forward again soon. I will be setting up a meeting with representatives from KPB to
discuss their vision for that area and I would be interested to hear your input as well.
CAPRA:
We sent our Self -Assessment report and it was passed on to the next round so we are
expecting our visitation team to arrive June 11th and remain here that week doing their
evaluation. We will be planning a dinner with the visitors and would like for City
Council and the Parks Board to attend. The tentative date is Wednesday June 12th. We
will be sending out details in the near future but wanted to give you notice to `save the
date'.
Attached:
Department Quarterly Management Report
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Important Dates
May 3rd — Summer Concert Series starts
June 6th- Parks Board meeting
June 11th -14th — CAPRA visitors expected
June -Department Quarterly meeting
July 4th 0 -Celebration of Freedom
July -typically no meeting
VIII. ADJOURNMENT
Mr. Botkin made a motion to adjourn the meeting. Ms. Terry Smith seconded the motion
and the motion carried 4 to 0.
The meeting adjourned at 9:05 a.m.
T ese minutes r spectfu submitted by:
cy per
Administrative Secretary
Minutes approved as submitted and/or corrected this day of J cuy►.e.
2013.
Quentin Wiltz, Chairman
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