2013-01-03 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, JANUARY 3, 2013 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2°d FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I.
II.
CALL TO ORDER
The meeting was called to order at 8:05 a.m.
BOARD MEMBER ROLL CALL
Quentin Wiltz
Todd Trbula
Marjorie Wilcoxson
Lance Botkin
Terri Smith
Peter Riger
Michelle Smith
Rosalyn Epting
Angelica Smith
Tiffany Johnson
Brenda Beltran
Chair
Vice -Chair
Board Member
Board Member
Board Member
Board Member
Parks and Recreation, Director
Parks and Recreation, Assistant Director
Parks and Recreation, Special Events Coordinator
Parks and Recreation, Parks Secretary
Shadow Creek Ranch, HOA
APPROVAL OF MINUTES — September 6, 2012
Mr. Botkin made a motion to approve the minutes as presented. Mrs. Terry Smith
seconded the motion and the motion carried 4 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING QUARTERLY BUDGET REVIEW
Mrs. Epting began by discussing the document provided and explained each column.
Mrs. Terry Smith questioned the difference between last years and this year. Mr. Wiltz
commented on the negative amount for 3397 Aquatics, Mrs. Epting explained that is for
the outdoor pool and the last minute council decision to open the pool. Mr. Wiltz
questioned how council decisions affected the budget negatively in regards to 3397
Aquatics. Discussion ensued regarding budget items.
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VI. DISCUSSION REGARDING ANNUAL RECREATION CENTER &
NATATORIUM UPDATE
Mrs. Smith began to explain the presentation regarding the RCN Year in Review and
Council Goals is being presented from the recording of the council meeting on November
26, 2012.
Mrs. Smith informed the Board that council decided to maintain operations and cost
recovery and to meet 80% cost recovery. Looking at adding employee health program
and a military discount. Mr. Botkin questioned if Pearland ISD employee discount has
been considered and if it would be considered. Mrs. Epting commented on her concern
with cost of the aging facility and additional expenses incurring due to the facility aging.
Mr. Botkin asked if this was the first presentation presented to council, Mrs. Smith stated
that an Annual Report was presented last year of more budgetary items. A discussion
ensued on the details of the presentation.
VII. DISCUSSION & POSSIBLE ACTION REGARDING DEPARTMENT POLICIES
Mr. Wiltz asked that these items be tabled due to time. Motion to table by Mr. Botkin,
Mr. Trbula seconded the motion and the motion carried 4 to 0.
VIII. DIRECTOR'S REPORT
Max Road Sports Complex:
Park design is still in progress and construction of the detention pond part of the project has
begun.
Shadow Creek Ranch Sports Complex:
We held our kick off meeting for design of this project. The lead on the project is a company
called Cobb Fendly. They are still working on clarifying what is flood plain vs. flood way and
doing other environmental work. We are scheduled to meet, after more information is gathered,
so we can determine what is possible on what parts of the property.
JHEC Property:
We are still working on the design and inter -local agreement with the County to set the
parameters of how the CIAP funds will be dispersed, the reporting process, how the project will
be bid/managed, etc. Draft of inter -local has been circulating over the holiday and seems to be
closed to being finalized. I would think we would be able to take the agreement to Council in
late January/early February for approval.
Neighborhood Parks:
Work is still on-going at both South Gate and Cypress Village neighborhood parks. The
playground equipment is ordered and on the way for the South Gate Park so as soon as the
current work is complete, the play equipment installation will begin.
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Department of Tourism:
City Council has canceled the contract with the Chamber of Commerce for the provision of
services related to tourism/destination marketing. There is currently a job posted for an
Executive Director that will be lead of a newly created City Department. This new department
will be under the leadership of Jon Branson, Assistant City Manager.
Council Goals:
We had two Council goals we were assigned this year. One involved our Youth Action Council
beginning to establish a relationship with Council to become the voice of the youth in the
community and the other was about cost recovery/operations for the RCN. Presentations and
progress have been made in regards to both of these Council goals and the goals are considered
completed for the year.
Department FY13 Goals
I have distributed the spreadsheet of our current department goals that we are working on for the
current fiscal year. Goals included items budgeted as well as items not requiring specific
funding. Members of the Leadership Team have been provided with this same spreadsheet and
we will update the board quarterly at least.
Important Dates
January 26th- Winterfest
February 7th - Next board meeting
IX. ADJOURNMENT
Mr. Botkin made a motion to adjourn the meeting. Mrs. Wilcoxson seconded the motion
and the motion carried 4 to 0.
The meeting adjourned at 9:25 a.m.
These minutes respectfully submitted by:
J; a41A
iffany Johnson
Parks Secretary
Minutes approved as submitted and/or corrected this
2013.
Quentin Wiltz, Cha'
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day of lVar6,