2013-01-21 CHARTER REVIEW COMMISSION MEETING MINUTES2013 CHARTER REVIEW COMMISSION
MINUTES OF FIRST MEETING
JANUARY 21, 2013
Present at the Meeting:
Commission Members
Dale E. Pillow, Chairman
Jeff Koza
Ruby Sandars
Joe Watkins
City Staff
Lawrence G. Provins
Jenifer Smith
Following the swearing in of the commission by notary Jenifer K. Smith, the
meeting was called to order at 5:48 pm by the chairman, Dale E. Pillow.
Lawrence Provins discussed the options of the meeting format. The
Commission recognized that they are an advisory board and not a governing
body; therefore, the Open Meeting Act does apply to them. However the
Commission expressed a desire to maintain a level of transparency and post
their agendas.
The Commission adopted Roberts Rules of Order but expressed a preference to
keep the meetings informal when possible. The Commission established three
(3) as the number required for a quorum.
Lawrence Provins reviewed the duties and responsibilities with the
Commissioners.
The Commission reviewed the contents of the CRC notebooks.
The Commission agreed to review Articles 1-3 of the Charter for discussion at
the next meeting.
The Commission requested information comparing the size of city councils of
cities with a population similar to the size of Pearland's population. The
Commission agreed to receive information via email.
The Commission agreed to meet at 5:30 pm in the Legal Department Conference
Room, 3`d Floor, City Hall, 3519 Liberty Drive, Pearland, Texas 77581 on the
following dates:
Monday, February 18, 2013
Monday, March 18, 2013
Monday April 8, 2013
Monday, May 20, 2013
Lawrence G. Provins provided information to the Commission about the Public
Information Act and Records Retention policies applicable to the City. The
Commission provided their respective contact information and agreed to include
"2013 CRC" in the subject line in emails to facilitate compliance with these laws.
The meeting was adjourned at 7:02 pm.
Minutes approved as submitted and/or corrected this the 18th day of February,
A.D., 2013.
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Dale E. Pillow
Chairman