2012-09-06 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, SEPTEMBER 6, 2012 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2°d FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:011 a.m.
II. BOARD MEMBER ROLL CALL
Kelly Moody Chair
Quentin Wiltz Vice -Chair
Marjorie Wilcoxson Board Member
Todd Trbula Board Member
Terri Smith Board Member
Michelle Smith Parks and Recreation, Director
Rosalyn Epting Parks and Recreation, Assistant Director
Angelica Smith Parks and Recreation, Administrative Assistant
III. APPROVAL OF MINUTES —August 2, 2012
Mr. Wiltz made a motion to approve the minutes as presented. Mrs. Smith seconded the
motion and the motion carried 5 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting. Mrs. Moody informed the
board that she would be resigning from the board; the October meeting would be her last.
V. DISCUSSION AND POSSIBLE ACTION REGARDING PUBLIC
COMMUNICATION AT BOARD MEETINGS
Mrs. Moody began by informing the board that we have had members of the public
attend the meeting, however, we do not have policies put in place that state the standards
on who can speak and when. Ms. Michelle Smith stated that this was brought to her
attention from the dialogue that took place at the last meeting and that there wasn't an
order to when or how the dialogue should take place. Ms. Michelle Smith presented the
board with options based on what City Council does at their meetings. A discussion
ensued regarding the options. The board decided to adopt the process that City Council
uses and have citizen's fill out a comment form and on the agenda there would be time
allotted for them to talk. Comments will be limited to 3 minutes and no dialogue will be
had at that moment. A follow up email or phone call will be placed by appropriate staff if
needed.
VI. DISCUSSION REGARDING ELECTIONS
Ms. Moody informed the board that she would no longer be able to serve on the board
and opened the table for elections. Ms. Michelle Smith reminded staff that the new
positions would begin in October with new members starting in November. Ms. Moody
asked the board to nominate a member to be the new chair and vice -chair. Mr. Wiltz was
nominated by Mr. Trbula for the position of chair. No other nominations were placed on
the table.
Mrs. Wilcoxson made a motion to approve Mr. Wiltz as the new chair of the board. Mr.
Trbula seconded the motion and the motion carried 5 to 0.
Ms. Terri Smith nominated Mr. Trbula for vice -chair. No other nominations were placed
on the table.
Ms. Terri Smith made a motion to approve Mr. Trbula as the new vice -chair of the board.
Mrs. Wilcoxson seconded the motion and the motion carried 5 to 0.
VII. DIRECTOR'S REPORT
Max Road Sports Complex:
Park design is still in progress. Pre -con meeting scheduled for the drainage project.
Shadow Creek Ranch Sports Complex:
Engineering and Capital Projects Department is still working on finalizing the details for
the contract for design and will take that to Council soon.
JHEC Property:
We are still at about 60% design. The CIAP funds are now available and we are working
on the inter local agreement with the County as well as determining the reporting process
to document grant funding usage.
Neighborhood Parks:
Work has begun at both South Gate and Cypress Village neighborhood parks.
Concentration thus far has been on the South Gate Park however there should be more
ground work seen in the Cypress Village Park soon.
Mayor's Cultural Planning Committee:
The committee made a presentation to Council on August 27th. Council directed the
committee to seek funding from those in the community requesting the plan. There is
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still some money being proposed to be used from HOT funds however we are waiting for
the budget to be adopted in order to confirm that.
Council Goals:
We have two Council goals we are working on. One involves our Youth Action Council
and the other about cost recovery/operations for the RCN. The YAC are looking at
making a presentation to Council in early October with the RCN presentation/annual
report being given in November.
CAPRA Update:
I am finalizing goal updates from last year and prepping goals for next year. I will plan
on giving an oral report at the board meeting on the number of standards met thus far
with the remaining needs to be addressed in the Action Plan for 2013.
Important Dates
September 14 -Safe Routes to Schools Training
October 1 -Beginning of the fiscal year
October 3 -Workshop on use of HOT funds (11:30am)
October 4 -Next board meeting
VIII. ADJOURNMENT
Mrs. Smith made a motion to adjourn the meeting. Mrs. Wilcoxson seconded the motion
and the motion carried 5 to 0.
The uweting adjourned at 8:45 a.m.
respectfully submitted by:
Aag,eliSmith
Administrative Secretary
Minutes approved as submitted and/or corrected this
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Quentin Wiltz, Chairman
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