2012-08-02 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, AUGUST 2, 2012 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2°d FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:08 a.m.
II. BOARD MEMBER ROLL CALL
Quentin Wiltz
Vice -Chair
Marjorie Wilcoxson
Board Member
Lance Botkin
Board Member
Peter Riger
Board Member
Todd Trbula
Board Member
Terry Smith
Board Member
Nancy Kozanecki
Citizen
Michelle Smith
Parks and Recreation, Director
Rosalyn Epting
Parks and Recreation, Assistant Director
Angelica Smith
Parks and Recreation, Administrative Assistant
III. APPROVAL OF MINUTES — July 7, 2012
Ms. Wilcoxson made a motion to approve the minutes as presented. Mr. Riger seconded
the motion and the motion carried 6 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING QUARTERLY BUDGET REVIEW
The board was presented with a document reviewing the quarterly budget. Mr. Wiltz
began by making a suggestion to add a column detailing what is left over and the
difference from one quarter to the next quarter. Ms. Epting informed the board that this
isn't the final numbers and they will be presented with one more review for the year. A
discussion ensued regarding the numbers and the layout of the document. Mr. Wiltz
began to discuss a topic from last meeting in relation to the cost recovery and the goals
council presented the department with. Ms. Smith informed the board that staff will be
doing a presentation for council in late August or early September. A discussion ensued
regarding membership numbers of the Recreation Center & Natatorium.
VI. DISCUSSION REGARDING COUNCIL AND DEPARTMENT GOALS
Ms. Smith began by explaining the goals that we have and asked the board for feedback
for our FY2013 goals and action steps. The board was presented with a document that
stated goals based on the master plan that is divided into categories. The floor was
opened for board feedback and ideas. A discussion ensued regarding the department
goals and the City supporting the department in reaching those goals. Ms. Smith
informed the board that we create the goals and are the driving force but might get help
from other departments depending on the needs. Mr. Botkin made a suggestion to add
partnerships under the communication category. A discussion ensued regarding
partnerships with the school district and it was told to the board that the CAPRA
accreditation also requires partnerships. Ms. Smith stated that in the September meeting a
CAPRA Update would be presented.
VII. DIRECTOR'S REPORT
Max Road Sports Complex:
Park design is still in progress. Drainage project costs were higher than expected so they
are still working on ways to reduce the cost for the project.
Shadow Creek Ranch Sports Complex:
Engineering and Capital Projects Department is still working on finalizing the details for
the contract for design and will take that to Council soon.
JHEC Property:
We are still at about 60% design. We have not had any subsequent meetings since the
last review of the plans and the last update to the board.
Neighborhood Parks:
The contract was awarded for these two parks the notice to proceed was given for July
30ffi so the contractor is mobilizing for the work at South Gate and Cypress Village
neighborhood parks.
Mayor's Cultural Planning Committee:
A committee has been formed and there is an interest making a presentation to City
Council requesting HOT funds to pay for a Cultural Arts Plan. There will be a
presentation to Council in August.
Council Goals:
We have two Council goals we are working on. One involves our Youth Action Council
and the other about cost recovery for the RCN. We had originally thought July would be
2
the time we would go back to Council with that presentation but it is looking like it will
be late August or early September.
Important Dates
August 6 -First budget review workshop with Council
August 13-CIP workshop with Council
September 3 -City offices closed
September 6 -Next board meeting
October 3 -Workshop on use of HOT funds (I 1:30am)
VIII. ADJOURNMENT
Mr. Botkin made a motion to adjourn the meeting. Ms. Terri Smith seconded the motion
and the motion carried 6 to 0.
The meeting adjourned at 8:51 a.m.
respectfully submitted by:
.lic Smith
iRis6ative Secretary
Minutes approved as submitted and/or corrected this
2012.
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3
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