2012-05-03 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, MAY 3, 2012 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT 2nd FLOOR CONFRERENCE ROOM IN THE RECREATION
CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584.
I. CALL TO ORDER
The meeting was called to order at 8:00 a.m.
H. BOARD MEMBER ROLL CALL
Kelly Moody Chair
Marjorie Wilcoxson Board Member
Terri Smith Board Member
Todd Trbula Board Member
Peter Riger Board Member (on phone)
Michelle Smith Parks and Recreation, Director
Rosalyn Epting Parks and Recreation, Assistant Director
Angelica Smith Parks and Recreation, Administrative Assistant
III. APPROVAL OF MINUTES —February 2, 2012
Ms. Wilcoxson made a motion to approve the minutes as presented. Ms. Terri Smith
seconded the motion and the motion carried 4 to 0.
IV. BOARD REPORT
At this time the board members had the opportunity to share any recent involvement they
may have had with the community since the last meeting.
V. DISCUSSION REGARDING QUARTERLY BUDGET REVIEW
Ms. Epting presented the board with the quarterly budget document as requested by the
board. Ms. Epting informed the board that we are on track and opened the topic for
discussion. A discussion ensued regarding the details of the document and the dollar
amounts of the recycle center revenue.
VI. DISCUSSION REGARDING COUNCIL GOALS
Ms. Smith began by explaining that every year Council has a retreat in February or
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March where they set goals for the year; two of those goals relate to the Parks &
Recreation department. Ms. Smith further explained the process in which the department
goals are disseminated and followed through with. The first goal was to look into
different options for the Recreation Center & Natatorium to have a higher percentage of
cost recovery and the second goal was to create a Youth Action Council and connect the
group with council. Details were given to the board related to each goal and the plans that
have been set by staff thus far.
VII. DISCUSSION AND POSSIBLE ACTION REGARDING POLICIES REVIEW
The Sponsorship & Commercial Advertising Policy is being presented to the board for
the first time. Currently there is not a policy on sponsorships and commercial advertising
policy but became clear that we need one before moving forward with the park
foundation and naming rights. A discussion ensued regarding guidelines for dollar
amounts and packages that are created for each sponsor and the wording of certain
sections.
Ms. Wilcoxson made a motion to approve the Sponsorship & Commercial Advertising
Policy with clarification made to the Commercial Advertising Criteria section #4. Mr.
Trubla seconded the motion and the motion carried 4 to 0.
VIII. DISCUSSION REGARDING POLITICAL ADVERTISING AT EVENTS
Ms. Smith began by informing the board that the department has been discussing whether
or not to allow political activity to take place at city sponsored events. She also informed
the board that we did not allow political candidates to ride in the Christmas Parade and
plan to continue that in the future. Ms. Smith requested the board's feedback for allowing
this and informed them of the feedback that was given by the legal department. A discuss
ensued regarding the possibility of candidates purchasing booth space at events.
IX. DIRECTOR'S REPORT
Phase I of the Trail Connectivity Project:
Completed and ribbon cutting held last month. Currently have a grant application in for
PH2 which will take the trail from Centennial to Independence.
Max Road Sports Complex:
Design is still in progress. About 30% design for concession building. Should be
bidding out detention part of the project soon.
Shadow Creek Ranch Sports Complex:
We have had a scoping meeting with the landscape architect. Engineering and Capital
Projects Department is working on finalizing the details for the contract for design
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and will take that to Council soon.
JHEC Property:
We just received 60% design sheets and will review, comment and return those by the
14tH
Neighborhood Parks:
These two projects are currently advertised for bid right now. We expect to open bids on
the 17th. Based on the bids we will know what other, if any, amenities we will be able to
add to the project.
Independence Park Pool:
The pool is scheduled to be closed this summer due to budget cuts. Staff developed a
communication plan in order to make sure to be proactive in communicating that
information.
Centennial Park Playground:
Due to safety issues we have removed the play equipment at Centennial Park. I have sent
out requests and am expecting proposals from 6 different playground reps by May 7th. I
plan to finalize the decision based on some pre -established criteria and have the item on
Council agenda on the 21" so we can proceed with the purchase and installation of the
new equipment.
Important Dates
May 4 -June 291h Summer Concert Series
June 7 -Next board meeting
July 4 -Celebration of Freedom
July — Parks & Recreation Month
July 7 -Corks & Canvas -It's All About Parks
X. ADJOURNMENT
Ms. Terri Smith made a motion to adjourn the meeting. Mr. Trbula seconded the motion
and the motion carried 4 to 0.
The meeting adjourned at 9:18 a.m.
respectfully submitted by:
Amgelic.a.Smith
Administrative Secretary
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Minutes approved as submitted and/or corrected this day
2012.
Kelly Moog, Chairman
of JA ( ,