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2011-06-02 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS AND RECREATION BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON THURSDAY, JUNE 2, 2011 AT 8:00 A.M., IN THE PARKS AND RECREATION DEPARTMENT 2"d FLOOR CONFRERENCE ROOM IN THE RECREATION CENTER AND NATATORIUM AT 4141 BAILEY RD, PEARLAND, TX 77584. I. II. IV CALL TO ORDER The meeting was called to order at 8:03 a.m. BOARD MEMBER ROLL CALL Quentin Wiltz Marjorie Wilcoxson Kelly Moody Pete Riger Tom Gibbs Lance Botkin Noel Hull Michelle Smith Rosalyn Epting Angelica Smith Nathan Stickland John Loessin Kyler Cole Chainnan Board Member Board Member Board Member Board Member (on phone) Board Member Pearland Citizen Parks and Recreation, Director Parks and Recreation, Assistant Director Parks and Recreation, Administrative Assistant Parks and Recreation, Intern Pearland Old Townsite Business Coalition Pearland Economic Development APPROVAL OF MINUTES — March 3, 2011 Ms. Wilcoxson made a motion to approve the minutes as presented. Mr. Botkin seconded the motion and the motion carried 6 to 0. :Y7_:1 717'�1Y At this time the board members had the opportunity to share any recent involvement they may have had with the community since the last meeting. 1 V. DISCUSSION AND POSSIBLE ACTION REGARDING A BATHROOM ADDITION TO ZYCHLINSKI PARK Ms. Smith began by explaining to the board that we were contacted by the Pearland Old Townsite Business Coalition about adding a bathroom to Zychlinski Park. She explained that this is not typically something that we would put in this park because it is considered a neighborhood park but due to the nature of the use in the park the Business Coalition is making this request. John Loessin was introduced by Ms. Smith as the liaison for the Pearland Old Townsite Business Coalition. Mr. Loessin began by informing the board that he has been educated on the categorization of parks by Ms. Smith; however, he explains that Zychlinski Park is an exception. Zychlinski Park is not only used by the neighborhood, but is being used by the community through events such as the Farmers Marker. Mr. Cole informed the board that the Farmers Market leader, Cassie Mitchell, is paying for a port -a -let out of her pocket currently. The Old Townsite Coalition is offering architectural services if the board is in favor of adding bathrooms and finding is available. Mr. Wiltz and Mr. Botkin expressed that they agree that the park is in need of a bathroom. A discussion ensued regarding what the next steps would be if the board approved to move forward with the addition of a bathroom. A motion was made to proceed with the addition of a bathroom to Zychlinski Park and the motion carried 6 to 0. VI. DISCUSSION REGARDING FOLLOW UP ON PARKS TOUR Ms. Smith began by recapping the tour the Parks Board took in April and requested feedback from the Board in regards to any observations, concerns, or questions they had. Ms. Moody expressed that it was a great opportunity to get background on the different parks and new projects, as well as, to get the opportunity to see all the locations as a group in order to have a discussion. Ms. Smith questioned if this would be something the Board would like to do annually and the board concurred. Mr. Botkin explained that the tour was an eye opener to him of how far behind we are. Mr. Wiltz explained that he would like to see more open space in parks in order to attract tourism and outside events. Ms. Smith closed by stating we would continue the park tours annually in April. She also informed the Board that we are currently working on a sponsorship that would provide us with a van for the tour. VII. DISCUSSION REGARDING CAPRA REVIEW Ms. Smith began by reminding the Board of what CAPRA is and the process. She explained that she made a presentation to council and has sent in the letter of intent in order to start the process of getting accredited. Ms. Smith then informed the Board of the theme related to the process and briefly touched on where we are currently. The Board was informed that the department goals would look different for the next year because they would incorporate the CAPRA standards in order to achieve accreditation. 2 VIII. DISCUSSION AND POSSIBLE ACTION REGARDING POLICIES Ms. Smith explained to the Board that we will be bring various policies to the them for discussion and their approval. The current policy brought to the Board is the Water Conservation Policy. Ms. Smith presented the policy to the Board. A discussion ensued about the splash pad systems and changes which relate to water conservation. Mr. Wiltz expressed his concerns with future plans of new splash pads and the systems in which they operate on. Ms. Smith informed the Board that there are no future plans for additional splash pads and there is a budget request for the Southdown splash pad to return to a system which recalculates in order to save on water. Mr. Null mad a motion to approve the Water Conservation Policy as presented. Mr. Botkin seconded the motion and the motion carried 6 to 0. IX. DIRECTOR'S REPORT Phase I of the Trail Connectivity Project: We bid out the trail project and opened bids on May 26`x'. Expect to issue a notice to proceed in mid-July with project completion being late November. Max Road Sports Complex: Design is currently in progress.... 30% landscape and 60% civil. Drainage project is currently proposed to be funded in FY2012 and this would include the parking lot and water and sewer package for the park project. According to the current schedule the drainage project (civil package) would be complete around May 2012. The remainder of the park project would be subject to the 2013 budget process and if approved construction could begin as early as October 2012 with about a 9 month construction timeframe. This would actually be a 3-4 month delay for the project. Other Bond projects: Design for Shadow Creek Ranch Sports Complex, Centennial Park and Phase 2 of the trail project are currently proposed to be funded in FY2012. Train Depot: The cost associated with this project are being presented as part of the budget as per the request of Council. JHEC Property: We are working with KPB on possibly moving forward with the design of the trails and amenities around the ponds behind the Recycling Center. We have a drafted MOU that KPB currently has. We are currently looking to reallocate some zone money so we can pay for the initial survey work. Once that money is confirmed I feel confident in proceeding with the MOU with KPB to continue the design work. 3 Budget: We have our budget review meeting with the City Manager on June 7a'. We have been asked for a 2% reduction this year. Neighborhood Parks: We are currently working on plans for the Southgate and Cypress Village neighborhood parks. We are hoping to see some movement this month on those projects. Code of Ordinances: There is a draft form of the ordinances in review with Council and I expect those to be on an upcoming agenda. Alternative Fund Development: I am trying to schedule a consultant to come in July to do an audit and presentation to Council regarding Alternative Fund Development. This will be a council meeting I would like board members to attend. Important Dates Fridays in June -Summer Concert Series June 27'1'—Pre-budget workshop July 41' —Celebration of Freedom July 71h —next parks board meeting X. ADJOURNMENT Ms. Moody made a motion to adjourn the meeting. Ms. Wilcoxson seconded the motion and the motion carried 6 to 0. The meeting adjourned at 8:54 a.m. minutes respectfully submitted by: Administrative Secretary Minutes approved as submitted and/or corrected this day ofZ4gp�__ 2011. J Quentin Wiltz, Chal M