2011-12-05 CITY COUNCIL SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, TO BE HELD ON MONDAY, DECEMBER 5, 2011, AT 6:00 P.M., IN
THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 7:37 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
Assistant City Attorney,
City Secretary
Tom Reid
Ed Thompson
Woody Owens
Scott Sherman
Felicia Harris
Susan Sherrouse
Bill Eisen
Lawrence Provins
Young Lorfing
Others in attendance: Jon Branson Assistant City Manager; Danny Cameron Public Works
Director, J.C. Doyle Police Chief; Mike Hodge Assistant City Manager.
COUNCIL ACTION — REGARDING INTERIM DESTINATION MARKETING
EXPENDITURES. Mr. Bill Eisen, City Manager.
Councilmember Owens made the motion, seconded by Councilmember Sherman, to
discuss the interim Destination Marketing expenditures.
City Manager Bill Eisen stated just about a month ago this item was presented and Council
requested additional information on the expenditures forthe Destination Marketing Program.
Carol Artz-Bucek, President and CEO of the Pearland Chamber of Commerce, 6117
Broadway, stated the materials included in the packet for City Council are expenses
incurred for the months of October and November. Also included is an addition to the
contracts previously provided to Council for 2010-2011 showing how the budget has been
created and administered.
Councilmember Owens stated his concern is not being able to find the total administrative
costs. He further requests a breakdown on what the cost to operate Destination Marketing
as a standalone department, and what the cost would be if someone would have to
oversee it.
Mayor Reid stated that he realizes it may take time to work through the details but in the
meantime things need to move forward. He asked what the City needs to continue to fund
in this the interim period.
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Carol Artz-Bucek referenced QuickBooks documentation along with the statement for
October and November provided in the packet. She stated currently there is no budget in
place. Ms. Artz-Bucek provided a detail of expenses incurred and on items requiring
immediate action.
Councilmember Sherman requested clarification for the total costs submitted for October
and November, along with clarification on the expenses needing immediate action.
Ms. Artz-Bucek gave a description of items which have secured funds, along with items
requiring immediate action.
Mayor Reid stated it is important that the City continue to fund some of these activities.
However, he has not seen a suggested list of the items to be continued.
Ms. Artz-Bucek stated she does not have a list. She does have the services the Chamber
rendered in October and November.
Councilmember Harris asked for clarification regarding the invoice presented, the
administration cost for payroll for October $9,215.24 and for November $9,919.07. She
further asked which employees these funds have been allocated to.
Ms. Artz-Bucek stated these funds have been allocated to her and three other staff
members.
Councilmember Harris, Councilmember Sherman, and Ms. Bucek further discussed the
allocation of funds for payroll as allocated in the past and the invoices for October and
November.
Councilmember Sherrouse stated for clarification, your employees are shared resources
and the City is paying a percentage of shared services. The Chamber is keeping a type of
system to track their time allocated to Destination Marketing so the City knows that a certain
percentage of their time varies depending on demand. Whether or not the City is paying
for a partial usage of multiple of employees and it does not end up being one full person but
approximately one third of a person across various people.
Ms. Arts-Bucek agreed with the clarification and the percentage of the shared services and
stated they are using a time allocation tracking system.
Further discussion ensued between Ms. Artz-Bucek and the Council regarding the various
budgets the Chamber has and Destination Marketing.
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Councilmember Sherman made the motion, seconded by Councilmember Owens, to
reimburse the Pearland Chamber of Commerce for their Destination Marketing expenses for
the month of October in the amount of $ $16,978.58 and $14,400.09 for November a total of
$31,278.59.
Voting "Aye" Owens, Sherman, Thompson, Harris, Sherrouse.
Voting "No" None.
Motion Passed 5 to 0.
OTHER BUSINESS:
Council adjourned into Executive Session under Texas Government Code at 6:03 p.m. to
discuss the following:
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
1. SECTION 551.074 — PERSONNEL MATTERS — REGARDING
APPOINTMENTS TO THE CITY'S VARIOUS BOARDS AND
COMMISSIONS. Mayor Tom Reid.
NEW BUSINESS CONTINUED:
Council returned from Executive Session at 6:42 p.m.
COUNCIL ACTION — REGARDING APPOINTMENTS TO THE CITY'S VARIOUS BOARDS
AND COMMISSIONS. City Council.
Councilmember Harris made the motion, seconded by Mayor Pro -Tem Sherman, to appoint
Mark Lewis to Position No. 2 of the Zoning Board of Adjustments and Jessica Anderson to
Alternate Position No. 1 to the Zoning Board of Adjustment for 2 year term.
Voting "Aye" Councilmembers, Owens, Sherman, Harris, Thompson.
Voting "No" None.
Motion Passed 4 to 0.
Councilmember Sherrouse absent from the Chambers at the time.
ADJOURNMENT
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Meeting was adjourned at 7:35 P.M.
Minutes approved as submitted and/or corrected this the 13th day of February, A.D., 2012.
ATTEST:
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Tom Reid
Mayor
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