2011-09-12 CITY COUNCIL SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
l PEARLAND, TEXAS, HELD ON MONDAY, SEPTEMBER 12, 2011, AT 6:00 P.M., IN
THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND,
TEXAS.
Mayor Reid called the meeting to order at 6:07 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Tom Reid
Ed Thompson
Woody Owens
Scott Sherman
Felicia Harris
Susan Sherrouse
Bill Eisen
Darrin Coker
Young Lorfing
Others in attendance: Jon Branson Assistant City Manager; Vance Riley Director of Fire
Chief; J.C. Doyle Police Chief; Trent Epperson Project Director; Bonita J. Hall Director
of Human Resources and Safety Management; Mike Hodge Assistant City Manager;
Narciso Lira City Engineer; Claire Bogard Finance Director; Michelle Smith Director of
Parks and Recreation; Kelly Sears Interim EMS Operations Director; Matt Buchanan
President of Economic Development Corporation; Teresa Battenfield Assistant Project
Director; Bob Pearce Purchasing Officer.
COUNCIL ACTION — RESOLUTION NO. R2011-106 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO ENTER INTO A DEVELOPMENT AGREEMENT
ASSOCIATED WITH THE BARRY ROSE EXTENSION PROJECT. Mr. Bill Eisen, City
Manager.
Councilmember Harris made the motion, seconded by Councilmember Sherman, to
approve Resolution No. R2011-106.
City Manager Bill Eisen stated this item is a proposed developer agreement with Beazer
Homes that would allow the installation of a proposed entryway monument and
landscaping on City owned property in exchange for $150,000 to be used toward the
completion of the Barry Rose extension. The current engineer's estimate of cost to
construct the final segment is approximately $192,000. Staff is working with the River
Stone Ranch developer to include the bid on the final segment along with the segment
that they are building. We believe that this strategy will help to get more competitive
bids and reduce the cost of the project.
Voting "Aye" Owens, Sherman, Thompson, Harris, and Sherrouse.
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Voting "No" None.
Motion Passed 5 to 0.
COUNCIL ACTION — RESOLUTION NO. R2011-103 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, ACCEPTING THE CITY'S
INVESTMENT REPORT FOR THE QUARTER ENDING JUNE 2011. Mr. Bill Eisen,
City Manager.
Councilmember Sherman made the motion, seconded by Councilmember Owens, to
approve Resolution No. R2011-103.
City Manager Bill Eisen stated this item is the Quarterly Investment Report for the
period ending June 2011. Council recently approved amendments and adopted the
Investment Policy which gave the City more leverage to invest in certain types of cd's.
Voting "Aye" Sherrouse, Harris, Thompson, Sherman, and Owens.
Voting "No" None.
Motion Passed 5 to 0.
COUNCIL ACTION — RESOLUTION NO. R2011-105 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A BID FOR THE
PURCHASE OF FIRE APPARATUS EQUIPMENT. Mr. Bill Eisen, City Manager.
Councilmember Owens made the motion, seconded by Councilmember Sherman, to
approve Resolution No. R2011-105.
City Manager Bill Eisen stated the City has a new pumper truck being purchased, and
this item is for Council to approve the purchase of equipment that will be assigned to
this vehicle. The amount for the purchase is $66,594.
Voting "Aye" Owens, Sherman, Thompson, Harris, and Sherrouse.
Voting "No" None.
Motion Passed 5 to 0.
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COUNCIL ACTION — RESOLUTION NO. R2011-104 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AWARDING A BID FOR
PURCHASE OF POLICE VEHICLES. Mr. Bill Eisen, City Manager.
Councilmember Sherman made the motion, seconded by Councilmember Owens, to
approve Resolution No. R2011-104.
City Manager Bill Eisen stated the budget that is currently being considered includes the
purchase of several police vehicles. This purchase will include twelve Ford Crown
Victoria vehicles and one Chevrolet Tahoe.
Voting "Aye" Sherrouse, Harris, Thompson, Sherman, and Owens.
Voting "No" None.
Motion Passed 5 to 0.
COUNCIL ACTION — RESOLUTION NO. 82011-107 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, APPROVING EMPLOYEE INSURANCE
BENEFITS FOR STOP LOSS, DENTAL AND ADMINISTRATION SERVICES.
Ms. Bonita Hall, Director of Human Resources and Safety Management.
Mayor Pro -Tem Thompson made the motion, seconded by Councilmember Harris, to
approve Resolution No. R2011-107. After discussion, this item was postponed until
September 19, 2011.
Director of Human Resources and Safety Management Bonita Hall stated the City
requested proposals for Stop Loss and Dental Insurance for the 2012 Fiscal Year.
Upon analysis and consultation with the IPS Advisors, Inc, Staff is recommending Aetna
Insurance for both the Stop Loss and the Dental Insurances.
Brian Wilson, IPS Advisors, Inc., provided Council with a detailed overview of the
proposed insurance coverage.
Councilmember Owens asked for clarification regarding the difference in the number of
Staff which the two proposals were based.
Director of Human Resources and Safety Management Bonita Hall stated Staff was
required to provide a snapshot of the employees at the time of the request. The number
of employees varies from month-to-month.
Councilmember Owens stated the City pays 100% of the employee and 70% of their
dependents and asked for clarification on how many employees were included in the
coverage.
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Benefits Coordinator Yesenia Garza stated the discrepancy between the number of
employees is mainly due to the fact that some employees enroll in the dental insurance,
but not medical insurance for various reasons.
Discussion ensued between Council, City Manager Bill Eisen, Director of Human
Resources and Safety Management Bonita Hall, and Benefits Coordinator Yesenia
Garza.
Councilmember Thompson stated the numbers provided to Council are most likely the
best that the City will be able to obtain.
Councilmember Owens made the motion, seconded by Councilmember Harris, to
postpone Resolution No. R2011-107, for further review until September 19, 2011.
Voting "Aye" Owens, Sherman, Thompson, Harris, and Sherrouse.
Voting "No" None.
Motion Passed 5 to 0.
Mayor Reid recessed the Special Meeting at to conduct the Public Hearing at 6:43 p.m.
Mayor Reid called the Special Meeting back to order at 7:18 p.m.
COUNCIL ACTION — RESOLUTION NO. R2011-102 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE BELLAVITA
WATERLINE INTER -CONNECT PROJECT. Mr. Bill Eisen, City Manager.
Councilmember Harris made the motion, seconded by Councilmember Sherman, to
approve Resolution No. R2011-102.
City Manager Bill Eisen stated this item is for engineering services associated with the
construction of a waterline. There have been water quality issues in the area due to the
lack of being looped into the system.
Voting "Aye" Owens, Sherman, Thompson, Harris, and Sherrouse.
Voting "No" None.
Motion Passed 5 to 0.
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COUNCIL ACTION —RESOLUTION NO. R2011-101 —A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE SH 35 WATERLINE
EXTENSION PROJECT. Mr. Bill Eisen, City Manager.
Councilmember Sherrouse made the motion, seconded by Councilmember Owens, to
approve Resolution No. R2011-101.
City Manager Bill Eisen stated this item is a waterline included in the City's Water and
Sewer Master Plan. The primary purpo„se of the line is to assist with the water coming
ned
in from the new City of Houston contionThe award would be to HR Green, Inc. in
the amount of $56,575.
Voting "Aye” Sherrouse, Harris, Thompson, Sherman, and Owens.
Voting "No" None.
Motion Passed 5 to 0.
COUNCIL ACTION — RESOLUTION NO. R2011-100 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE TWIN CREEK
REGIONAL LIFT STATION PROJECT. Mr. Bill Eisen, City Manager.
Councilmember Owens made the motion, seconded by Councilmember Sherman, to
approve Resolution No. R2011-100.
City Manager Bill Eisen stated this item is an engineering contract for the construction of
a lift station and the associated gravity sewer and force main. The award is to Pate
Engineers in the amount of $146,534.
Voting "Aye" Owens, Sherman, Thompson, Harris, and Sherrouse
Voting "No" None.
Motion Passed 5 to 0.
ADJOURNMENT
Meeting was adjourned at 7:26 p.m.
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Minutes approved as submitted and/or corrected this the 26th day of September, A.D.,
2011.
Ti4
Tom Reid
Mayor
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