2010-02-18 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS, RECREATION AND
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, FEBRUARY 18, 2010 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT CONFERENCE ROOM, AT 2947 BROADWAY STREET, PEARLAND,
TEXAS
I. CALL TO ORDER
The meeting was called to order at 8:05 a.m.
II. BOARD MEMBER ROLL CALL
Kevin Fite
Chairman
Quentin Wiltz
Vice -Chairman
Marjorie Wilcoxson
Board Member
Laura Austin
Board Member
Kelly Moody
Board Member
Ed Miller
Board Member
Tom Gibbs
Board Member
Michelle Smith
Parks and Recreation, Director
Rosalyn Epting
Parks and Recreation, Assistant Director
Colene Cabezas
Parks and Recreation, Recreation Superintendent
HI. APPROVAL OF MINUTES —January 21, 2010
Ms. Austin made a motion to approve the minutes as presented. Ms. Wilcoxson seconded
the motion and the motion carried 6 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING UPDATING THE PARKS
& RECREATION MASTER PLAN
Ms. Smith began by discussing the purpose of the Master Plan in general and then
explained the importance of updating the Master Plan every five years. The goals and
objectives need to link together and be formatted as one. She would like the Master Plan
to be a useable document for Staff to utilize and tie into the annual goals. The
department meets annually to set goals and objectives; these should coincide with the
Master Plan. The priorities listed in the Master Plan should be how the department
operates on a daily basis.
A discussion ensued regarding formatting, priorities, goals, objectives, vision and mission
statements. Mr. Wiltz advised that in order to update the objectives and goals you have
to know your purpose and then break each area down one section at a time.
Ms. Smith informed the board that there is a time restraint. Ms. Smith suggested that
today the board discuss the communities' vision over the next 5 yrs and the categories
1
that are needed in the Master Plan. Staff will work on the formatting and work with the
board through email. Ms. Smith advised that the department's vision existed prior to the
Master Plan and Staff worked towards the vision in their daily work. She would like to
incorporate the Department's Vision in the Master Plan.
The board decided to take the department mission and elaborate the statement to create
the Mission Statement in the Master Plan.
Ms. Smith will take the information discussed at this meeting and work out a
combination of words to bring back to the board at the next meeting for approval.
No action was taken at this time; item tabled to the next meeting.
V. DIRECTORS REPORT
Natatorium and Recreation Center:
Construction is underway and progressing nicely. The project is anticipated to be under
budget and, according to the current project schedule, will be completed during the
summer of 2010. We will be presenting another draft of the membership fees to the
Council on February 22nd.
Phase I of the Trail Connectivity Project:
Plans are substantially complete and we are now waiting for the acquisition process to be
completed. Once the needed property is acquired we will be going out for bid to find a
contractor to start that project. We are still anticipating the project will be advertised for
bid this Fall. We are approximately 2 years behind on the construction of this project due
to the acquisition issues. We received a grant for this project and we are now going to
have to ask for an extension because we have not been able to utilize the money within
the timeframe established by the grant.
Hunter Park (formally known as Orange Street Park)
This project is still in a latent stage.
Max Road Sports Complex:
We have made an initial sub -consultant selection of Clark Condon for this project. I am
expecting a meeting notice relatively soon for our initial kick-off meeting for this project.
Andrea Brinkley is the project manager from the Projects Department and Roz will be
our department's main contact for the project. Ed and Charles will be involved on
occasion as well. Once we have an agreement signed with the consultants then I will be
able to give you a better design and construction timeline but as far as I know we are still
planning on construction begin in the 1st quarter of 2011 timeframe.
Grants
We were notified that we did not receive one of the grants for the synthetic field turf for
the Max Road Sports Complex. We are still in the process of obtaining goods and
services related to the HGAC grant the city has received as well as the CDBG grant
monies to replace the fencing at Old Settler's Cemetery. Work is scheduled to be
completed this week at Centennial Park related to the grant money we received from the
Department of Energy.
Centennial Park
Work is currently being done to prepare for the bathroom to be installed in the expansion
area by the end of March. The field light work is scheduled to be completed this week so
we will have more energy efficient lights that provide an increased foot candle and less
light spillage.
Inter local Agreement for the Bailey Road Campus
The agreement passed by the school board (6-1) at their meeting on February 9`h and was
approved by City Council (5-0) at their meeting on February 15`h. The agreement is
effective April 1s` so staff is currently working on a plan to relocate to the new facility,
notify participants and planning for the afterschool program to start in the next school
year.
Council Meetings
Recreation Center membership fees -February 22nd
Miscellaneous
Approved as a CAPRA Visitor -Tentatively will be visiting Florida in May
VI. ADJOURNMENT
The meeting adjourned at 9:27 a.m.
These minutes respectfully submitted by:
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Randi W
Parks Office Coordinator
Minutes approved as submitted and/or corrected this I'b day of Mar yr `
2010.
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