2010-01-21 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS, RECREATION AND
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, JANUARY 21, 2010 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT CONFERENCE ROOM, AT 2947 BROADWAY STREET, PEARLAND,
TEXAS
I.
II.
FLI
CALL TO ORDER
The meeting was called to order at 8:09 a.m.
Kevin Fite
Quentin Wiltz
Marjorie Wilcoxson
Laura Austin
Kelly Moody
Ed Miller
Tom Gibbs
Helen Beckman
Rosalyn Epting
Randi Wyatt
Julie Diaz
Colene Cabezas
Katy Bower
Chairman
Vice -Chairman
Board Member
Board Member
Board Member
Board Member
Board Member
Guest
Assistant Parks and Recreation Director
Parks and Recreation Office Coordinator
Parks and Recreation, Recreation Center Manager
Parks and Recreation, Recreation Superintendent
Parks and Recreation, Recreation Center Supervisor
APPROVAL OF MINUTES — December 17, 2009
Mr. Wiltz made a motion to approve the minutes as presented. Mr. Gibbs seconded the
motion and the motion carried 7 to 0.
DISCUSSION AND POSSIBLE ACTION REGARDING BY-LAWS
Ms. Epting began by stating the board has already approved the by-laws however, a
change related to the term limitations as presented in a city resolution, will require the
removal of the limits in the current by-laws.
Ms. Epting advised the board that the by-laws need to be reviewed again by the board.
Previously the board approved the by-laws with a two tern limit, however, due to a city
resolution eliminating tern limits on appointed boards and commissions this limitation
needs to be removed prior to being sent to City Council.
Motion to approve the by-laws without limitations to the term limits made by Mr. Fite.
Mr. Miller seconded the motion and the motion carried 7 to 0.
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V. DISCUSSION AND POSSIBLE ACTION REGARDING POLICIIES
Ms. Epting advised that after receiving feedback from the board the enclosed draft
policies have been edited, revised or removed. These polices need to be approved today
so that they can be sent to Council.
A discussion ensued relating to the policies, percentage of usage and discount policies for
the Recreation Center and Natatorium.
Mr. Wilcoxson made a motion to approve the draft policies as presented. Ms. Austin
seconded the motion and the motion carried 7 to 0.
VI. DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF FEES
Ms. Epting discussed membership fees, types and plans that the staff is proposing for the
Recreation Center and Natatorium. Feedback from board members, citizens and other
staff has been received and applied to the fees.
Staff discussed programming, finalized guide lines, guest passes, daycare, promotions,
etc., pertaining to memberships and facility operations.
Mr. Wiltz made a motion to approve the Pearland Recreation Center and Natatorium
pricing as presented. Ms. Wilcoxson seconded the motion and the motion carried 7 to 0.
VII. DISCUSSION REGARDING GOALS AND OBJECTIVES
Ms. Epting began by explaining that the Parks and Recreation Master Plan must be
updated every five years. In preparation for the update, chapter l is included in the
board'$ packet and needs to be reviewed. While proposing edits, please keep in mind
how the population is changing and what the community needs.
At the next meeting, please provide ideas and suggestions.
No action is needed at this meeting.
VIII. DIRECTORS REPORT
Natatorium and Recreation Center:
Construction is underway and progressing nicely. The project is anticipated to be under
budget and, according to the current project schedule, will be completed during the
summer of 2010.
Phase I of the Trail Connectivity Project:
Staff has continued to proceed cis planned with a few minor alterations to the trail. The
architect is currently working on the re -alignment and the survey re -work is being
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completed. New offers to home owners are pending and have not settled. We are still
anticipating the project will be advertised for bid this Fall.
Hunter Park (formally known as Orange Street Park)
Additional funding has been allocated for this project however it is designated to be
funded by issuing debt and at this point we do not know when we will be issuing that
debt. I have met with the consultant and I have a letter of agreement ready and waiting
for the approval to proceed. We will not proceed until I have confirmation of the funding
being in place.
Max Road Sports Complex:
This project is a joint detention project and the consultant for the detention piece has
been selected. The project manager, Andrea Brinkley, and myself will be interviewing a
couple of Landscape Architects in January and hope to make a selection shortly after as
to who will be the sub consultant for the park part of this project. Once the consultants
are selected we will enter the design phase of the project and construction is scheduled to
begin in the I" quarter of 2011.
Grants
We are still waiting to hear about the application we submitted for the Max Road Sports
Complex to upgrade one of the fields to synthetic turf. We are still in the process of
obtaining goods and services related to the HGAC grant the city has received as well as
the CDBG grant monies to replace the fencing at Old Settler's Cemetery. Work is
scheduled at Centennial Park related to the grant money we received from the
Department of Energy and that project should be completed by mid-February.
Centennial Park
The bathroom item was approved by Council and we hope to have a bathroom installed
in the expansion by the end of March, prior to the next splashpad season.
Council Meetings
Upcoming items include changes to the Inter -local agreement with PISD for a facility
lease agreement (January 18th), Board By-laws (January 25th), Standards of Care, Cultural
Arts Plan RFP, Recreation Center operations workshop (January 25t), Fee ordinance
changes
Miscellaneous
• Approved as a CAPRA Visitor
• Future Land Use Recorarnendations presentations to the Community
IX. ADJOURNMENT
The meeting adjourned at 9:14 a.m.
These minutes respectfully submitted by:
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Randi Wyatt
Parks Office Coordinator
Minutes approved as submitted and/or corrected this
2010.
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