2009-12-17 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR tMEETING OF THE PEARLAND PARKS, RECREATION AND
BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON
THURSDAY, DECEMBER 17, 2009 AT 8:00 A.M., IN THE PARKS AND RECREATION
DEPARTMENT CONFERENCE ROOM, AT 2947 BROADWAY STREET, PEARLAND,
TEXAS
1. CALL TO ORDER
The meeting was called to order at 8:08 a.m.
IL BOARD MEMBER ROLL CALL
Kevin Fite
Chairman
Marjorie Wilcoxson
Board Member
Laura Austin
Board Member
Kelly Moody
Board Member
Ed Miller
Board Member
Michelle A. Smith
Parks and Recreation Director
Rosalyn Epting
Assistant Parks and Recreation Director
Randi Wyatt
Parks and Recreation Office Coordinator
IH. APPROVAL OF MINUTES — November 19, 2009
Ms. Austin made a motion to approve the minutes as presented. Mr. Miller seconded the
motion and the motion carried 5 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING POLICIES
Ms. Smith began by asking the board to review the policies provided in their binders.
Both current policies that are being reformatted to be consistent with the new policies
being created, all stating draft, are available for review and comments. There are policies
relating to the department in general and other pertaining to the Recreation Center and
Natatorium specifically.
A discussion about some of the policies took place. Ms. Smith has asked the board to
review the policies during the next month. The board has received the policies by email
and handouts. If the board has any questions or comments to please email or call Randi
Wyatt during the month. At the January meeting the department will bring the policies
back to the board for approval before submittal to City Council.
No action is needed at this time.
V. DISCUSSION AND POSSIBLE ACTION REGARDING RECREATION CENTER
AND NATATORIUM OPERATIONS PLANNING
1
FIs. Smith explained that the Operations planning Materials and Fees handed out today
are not necessary ready to be published as they have not been seen by Council yet. The
idea of handing out the information is for the board. and any representative they see fit to
review the information and then submit any comments or suggestions back to the
department. FIs. Smith will bring any revised information back to the board for approval
at the next meeting. Thereafter, the infonmation will be submitted to Council for
adoption.
VI. DISCUSSION REGARDING PARKS BOARD RETREAT
[s. Smith provided the board with recommendations gathered from feedback from the
department staff regarding the expectations of staff and the board. The staff came up
with suggestions to meet expectations. Ms. Smith discussed the recommendations with
the board.
VII. DIRECTORS REPORT
Natatorium and Recreation Center:
Construction is underway and progressing nicely. The project is anticipated to be under
budget and, according to the current project schedule, will be completed during the
summer of 2010.
Phase I of the Trail Connectivity Project:
Staff has is continue to proceed as planned with a few minor alterations to the trail. The
architect is currently working on the re -alignment and the survey re -work is being
completed. New offers to home owners are pending and have not settled. We are still
anticipating the project will be advertised for bid this Fall.
Hunter Park (formally known as Orange Street Park)
Additional funding has been allocated for this project however it is designated to be
funded by issuing debt and at this point we do not know when we will be issuing that
debt. I have met with the consultant and I have a letter of agreement ready and waiting
for the approval to proceed. We will not proceed until I have confirmation of the funding
being in place.
'tax Road Sports Complex:
This project is a joint detention project and the consultant for the detention piece has been
selected. The project manager, Andrea Brinkley, and myself will be interviewing a
couple of Landscape Architects in January and hope to make a selection shortly after as
to who will be the sub consultant for the park part of this project. Once the consultants
are selected we will enter the design phase of the project and construction is scheduled to
begin in the I" quarter of 201 1 .
Grants
We applied for a grant for injured service personnel to purchase some adaptive
equipment for the Recreation Center but we have received notice that we will not be
receiving that grant. We also submitted an application for the Max Road Sports Complex
to upgrade one of the fields to synthetic turf and I hope to be notified in January.
Centennial Park
The bathroom item was approved by Council and we hope to have a bathroom installed
in the expansion by the end of March, prior to the next splashpad season. Council also
awarded the bid to MUSCO lighting for the replacement of the fixtures on the 4 softball
fields. This lighting project is one of the ones funded by the grant from the Department
of Energy, part of the stimulus package.
Council Meetings
Upcoming items include changes to the Inter -local agreement with PISD for a facility
lease agreement, Board By-laws, Standards of Care, Cultural Arts Plan RFP, Recreation
Center operations workshop, Fee ordinance changes
Miscellaneous
• The Tree Ordinance amendments were accepted and we have applied for the Tree
City USA designation.
• Working on getting quotes for stabilizing the Train Depot near City Hall
• Will begin getting quotes to replace fencing at Old Settler's Cemetery
• Working on a partnership with the school district to get golf integrated into to the
school curriculum
• Master Plan update agreement has been signed and we hope to start that process
after the first of the year
VIII. ADJOURNMENT
The meeting adjourned at 9:54 a.m.
Th semina es respectfully submitted by:
Randi W
Parks Office Coordinator
Minutes approved as submitted and/or corrected this Z� day of JtGava
in Fite, Chairm n
3