2008-10-16 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, OCTOBER 16, 2008, AT 8:00
A.M., IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE
ROOM, AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 8:04 a.m.
H. BOARD MEMBER ROLL CALL
Ben Carranza
Chairperson
Ed Miller
Board Member
Marjorie Wilcoxson
Board Member
Kevin Fite
Board Member
Tom Gibbs
Board Member
Helen Beckman
City Council Member
Jon Branson
Parks and Recreation Director
Michelle Smith
Parks and Recreation Assistant Director
Randi Wyatt
Parks and Recreation Office Coordinator
III. APPROVAL OF MINUTES —August 21, 2008
Ms. Wilcoxson made a motion to approve the minutes as presented. Mr.
Fite seconded the motion and the motion carried 4 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING THE
APPOINMENT OF VICE-CHAIRMAN
Discussion ensued regarding the responsibility of the Vice -Chairman as
well as the right fit for the position. Mr. Fite was nominated. Mr.
Carranza stated that he agrees that Mr. Fite is a good nomination.
Ms. Wilcoxson made a motion to approve the nomination. Mr. Miller
seconded the motion and the motion carried 4 to 0.
Mr. Gibbs joined the meeting after the motion was made.
V. DISCUSSION AND POSSIBLE ACTION REGARDING THE
DEPARTMENT REVENUE POLICY
Mr. Branson begin by stating that the Department Revenue Policy was
reviewed at the last meeting as well as it has been presented to City
Council on September 5, 2008.
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The next process is that the policy needs to be formally adopted by the
board to be implemented. The members discussed the fees and changes.
Mr. Fite made a motion to approve the policy as stated. Ms. Wilcoxson
seconded the motion and the motion carried 5. to 0.
VI. DISCUSSION AND POSSIBLE ACTION REGARDING FACILITY
STANDARDS FOR CITY FACILITIES
In August the board discussed and reviewed the Facility Standards for
City Facilities. At that meeting the members recommended some
additional items. As a result the requirement of Security Monitor Systems
in facilities are included in the standards, i.e., Video Monitoring System,
Taping capability, DVR storage systems.
Other important items to include are an Access Control System, i.e.,
proximity card readers; Communication, i.e., Internet Access for residents,
Hot Spots; Video Technology, i.e. video message boards, advertising.
Ms. Wilcoxson made a motion to approve the Facility Standards as stated
with additional verbiage included. Mr. Miller seconded the motion and
the motion carried 5 to 0.
VII. DIRECTOR'S REPORT
City Hall, Library and Community Center:
The Pearland City Hall, the Community Center and the Library took a
direct hit from Hurricane IKE. All three buildings were substantially
damaged as a result of the storm. The following information is provided
to give all City Staff an update on the remediation process for the
buildings and to provide you with additional information to help you work
through this difficult time.
Immediately following the storm, the City entered into an agreement to
repair the roof at all three locations. A new roof was placed on City Hall
and the Community Center and the existing roof at the Library was
repaired and patched. Within one day after the Hurricane, the City hired a
water extraction and restoration company (Blackmon Mooring) to extract
water from the buildings and to dry them out.
In order to make sure each facility was completely dry; it was decided to
conduct additional moisture testing at all three facilities. Subsequently, a
second environmental company (Envirotest Inc.) was hired to conduct
Thermal Imaging and moisture testing for each building.
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In each case, additional moisture was identified above and beyond the
original work performed by Blackmon Mooring. As a result of the
findings, additional sheet rock, ceiling tile and insulation were removed
from each building.
Once the buildings were determined to be substantially dry, the City hired
an environmental company to come in and perform air quality tests on all
three facilities. The air quality in both the City Hall and the Community
Center tested to be low in mold spores compared to levels outside the
building (outside air). Testing at the Library did however; indicated two
different types of molds were present in the facility due to the water
damage.
Prior to the removal of the wet sheetrock, ceiling tile and insulation, the
temperature at the Community Center was set lower than normal to
prevent the growth of mold. Since all wet insulation, ceiling tile and
sheetrock have been removed, the temperature of the building has been
gradually increased over the last couple of work days. We will continue to
monitor this situation over the next few days in order to provide better
working conditions and to prevent any future mold growth.
At the present time, the Projects Department is working with a consultant
to put together a bid package that will be utilized to bid out the
reconstruction of all three facilities. It is anticipated the project will be
advertised for bid this week with bids to be received and awarded on the
30th of this month. Assuming this scheduled holds true, construction
should begin within the next 45 days.
The bid packets will require the contractor to submit a construction
schedule for the project with their bid. Once the bids have been reviewed,
we will be able to provide a better estimate as to when the project will be
completed.
Natatorium and Recreation Center:
Staff and PISD are currently reviewing 90% completed plans and
specifications. It is anticipated the plans and specifications will be
finalized in November, bid in December, awarded the first week in
January with construction to begin in February. The Board is welcome to
stop by the Administration Office and review the plans.
Phase I of the Trail Connectivity Project:
The City is currently negotiating with property owners in the Ryan Acres
subdivision that back up to the proposed trail route along Mary's Creek. It
is anticipated the plans and specifications will be ready for bid during the
first quarter of 2009, with construction to follow shortly thereafter.
Centennial Park South Expansion:
JCF received substantial completion for the park improvements in July.
All Play Inc., the "Splash Pad" contractor finished their installation of the
"Splash Pad" in July as well. Substantial completion of the "Splash Pad"
was completed in August, with the final punch list to be completed within
the next two weeks.
Orange Street Park:
The proposed agreement for the development of plans and specifications
for the park was scheduled to be presented to City Council for their
consideration and possible action on August 25, 2008. The item was
pulled from the Agenda however, due to the concern regarding the
proposed fee for service. The consultant is current considering a revised
fee for their services. The Council did officially adopt a resolution at the
August 25, 2008, meeting naming the park Hunter Park.
Woody Street Park:
In order to expedite the project, staff entered into an agreement with a dirt
contractor in July to complete the grading work at the park. At this time
the grading work is approximately 50% complete. Due to Hurricane IKE,
this project has been temporary put on hold with final completion schedule
for late November or early December.
Water Lights District and Presidential Park:
The consultant has finalized the conceptual drawing for the proposed park
and is scheduled to meet with staff from the City next week to present the
plan. Staff will present the plan to the Board and the next regular meeting.
VIII. ADJOURNMENT
The meeting adjourned at 9:25 a.m.
Th sem inutesnrensp
ectfully submitted by:
y:yJ
Randi WIYAt
Parks Office Coordinator
M'ute�p s approved as submitted and/or corrected this 2,0 day of
2008.
CRA.tGtM'%R—
Ben Carr a, Chairperson 4