2008-08-21 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, AUGUST 21, 2008, AT 8:00 A.M.,
IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM,
AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 8:09 a.m.
II. BOARD MEMBER ROLL CALL
Ben Carranza
Chairperson
Ed Miller
Board Member
Marjorie Wilcoxson
Board Member
Kevin Fite
Board Member
Tom Gibbs
Board Member
Laura Austin
Board Member
Jon Branson
Parks and Recreation Director
Michelle Smith
Parks and Recreation Assistant Director
Randi Wyatt
Parks and Recreation Office Coordinator
III. APPROVAL OF MINUTES — June 19, 2008
Ms. Wilcoxson made a motion to approve the minutes as presented. Mr.
Miller seconded the motion and the motion carried 5 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING THE
DEPARTMENT REVENUE POLICY
Ms. Smith discussed that the revenue policy is an attempt to put all of our
fees in one document that can be reviewed annually. Staff will take the
policy to City Council in November so they can see our fees as well as
some of the other services we offer. This policy will include every fee
charged and the entire process around how we get those fees. This plan
will become the master file.
The Department Revenue Policy does reference a fee ordinance, however,
the fee ordinance does not exist currently. The Legal Department is
working on the ordinance to include general fees.
Ms. Smith reviewed the idea of a tiered level system which would serve as
a tool that helps determine how much we will charge for a particular class
depending on the level it serves an individual person, and/or community as
a whole. In the past, in our class costs we have not included any indirect
costs for our services, only direct costs.
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A question about why Southdown Park's pavilion isn't rented out was
asked. Ms. Smith informed the board that the reason it was decided that
the pavilion wouldn't be rented out was because the pavilion provides the
only public restrooms at that park. If the pavilion is reserved to a private
party the public would not be able to access those restrooms.
Mr. Branson discussed some possible changes to the recycling center
program. Previously, anyone from anywhere could bring hazardous waste
to our recycling center. Recently, Council has come to an agreement with
Friendswood and Brazoria County to allow them to bring their hazardous
waste to our recycling center. Anyone who does not live in Friendswood
or Brazoria County will now have to pay a fee to drop off hazardous waste
at our facility.
Topic tabled to next month's meeting for more review.
V. DISCUSSION AND POSSIBLE ACTION REGARDING FACILITY
STANDARDS FOR CITY FACILITIES
Mr. Branson reviewed a document that was put together to assist and
guide City Departments through the period when new facilities are being
built. Mr. Branson referred to a bond that was approved that included
several new projects. This document would set standards for the new
facilities. The document is broken down into different categories. The
first category is the general design which goes into detail with the quality,
adaptability, cost, energy efficiency, and sustainability. Also, the
document would take into consideration the operation and maintenance
costs associated with the building. In addition to those categories, the
building has to fit in with the surroundings, as well as the people it will be
serving and their needs. The codes and ordinances roust be aligned with
local, state and federal codes. The new buildings have to provide adequate
accessibility and meet accessibility standards. Another area that needs to
be addressed is environmental policies and requirements. It also talks
about building materials, recycled content, lead based paint, asbestos,
and indoor paint quality. The last section is furniture and other fixtures.
Mr. Branson requested that the board take a look at the document and see
if any other categories would be appropriate to consider for our facility
standards. Possible sections to further define would include security,
signage, technology, and life cycles. When adopted, all city facilities will
have to adhere to these standards when a new facility is built.
Topic tabled to next month's meeting with possible revisions.
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VI. DIRECTOR'S REPORT
Natatorium and Recreation Center:
hr June staff reviewed 30% construction drawings for the project. On
August 19, 2008, staff met with the consultant on the project to discuss the
proposed mechanical system, interior and exterior lighting systems,
filtration system, various types of aquatic equipment for the Natatorium
and to discuss the soils reports. According to the consultant, the project is
still on schedule with plans and specification ready for review in
November with construction to begin in early 2009.
Phase I of the Trail Connectivity Project:
Letters of interest were sent to the property owners of the Ryan Areas
subdivision that back up to the proposed Hike and Bike Trail route in July
to discuss the trail project with them. Staff subsequently met with three
of the property owners in July. The Projects Division is currently
handling the acquisition process with negotiations to take place in
September and October. It is anticipated the plans and specifications will
be ready for bid in late November or early December. Construction is
scheduled to begin during the first quarter of 2009.
Centennial Park South Expansion:
JCF received substantial completion for the park improvements in July.
All Play Inc., the "Splash Pad" contractor finished their installation of the
"Splash Pad" in July as well. It is anticipated the colored and textured
cementious toping for the "Splash Pad" will be completed next week with
an anticipated opening of the park in early September.
Orange Street Park:
The proposed agreement for the development of plans and specifications
for the park is to be presented to City Council for their consideration and
possible action on August 25, 2008. Additionally, the official naming of
the park to Hunter Park is scheduled for Council's consideration on the
same agenda.
Woody Street Park:
In order to expedite the project, staff entered into an agreement with a dirt
contractor in July to complete the grading work at the park. At this time
the grading work is approximately 50% complete. Weather permitting;
the project should be completed in September.
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Water Lights District and Presidential Park:
At this time the consultant is awaiting engineering information from the
developer of the project that will identifies the choke points along Clear
Creek. Once this information is determined, the consultant can then
finalize the proposed conceptual plan for the park. Until the choke points
have been identified and the information provided to the consultant on the
project. No further work can be completed on the conceptual plan.
VII. ADJOURNMENT
The meeting adjourned at 9:28 a.m.
These minutes respectfully submitted by:
Randi W}tt
Parks Office oordinator
� nu es�1,^appr�.oved as submitted and/or corrected this L`t' day of
U V.14 2008.
I COAAAM r/ -
Ben Carr a, Chairperson