2008-06-19 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, JUNE 19, 2008, AT 8:00 A.M., IN
THE PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM, AT
2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 8:03 a.m.
H. BOARD MEMBER ROLL CALL
Ben Carranza
Chairperson
Ed Miller
Board Member
Marjorie Wilcoxson
Board Member
Kevin Fite
Board Member
Helen Beckman
Council Member
Jon Branson
Parks and Recreation Director
Michelle Smith
Parks and Recreation Assistant Director
Randi Wyatt
Parks and Recreation Office Coordinator
HI. APPROVAL OF MINUTES — May 15, 2008
Mr. Miller made a motion to approve the minutes as presented. Ms.
Wilcoxson seconded the motion and the motion carried 4 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING THE
HISTORICAL SOCIETY'S REQUEST TO REMOVE MONUMENT
AT ZYCHLINSKI PARK
At the previous meeting the Historical Society has requested by letter that
the Parks Board consider removing a Veterans Memorial Monument in
Zychlinski Park. Several of the members of the Historical Society feel the
marker is inappropriate for an historical park due to number of
commercial sponsors' names, which are engraved on the marker. Mr.
Branson requested that the board members please view the monument in
question.
At the current meeting the board members shared that they had visited the
site and discussed their opinions of the monument. A discussion ensued
regarding the history of the park as well as the ceremony that took place
when the monument was dedicated. The majority of the members felt that
it would be disrespectful to the honorees if the monument were to be
relocated.
Ms. Wilcoxson made a motion for the monument to remain undisturbed at
Zychlinski Park. Mr. Miller seconded the motion and it carried 4 to 0.
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V. DISCUSSION AND POSSIBLE ACTION REGARDING UPDATE
OF THE DESIGN FOR THE PEARLAND RECREATION CENTER
AND NATATORIUM PROJECT
Mr. Branson reviewed the proposed lay out of the Recreation Center and
Natatorium with the members in detail.
Ms. Wilcoxson approved the overall floor plan and conceptional design of
the facility, with perhaps the recommendation to review the concession
area location. Mr. Miller seconded the motion and it carried 4 to 0.
VI. DIRECTOR'S REPORT
Natatorium and Recreation Center:
The Joint Use Agreement was approved by City Council on October 8,
2007, and by PISD on November 6, 2007. Staff from the Projects
Department and the Parks and Recreation Department met with PBK
Architects and Aquatic Excellence Design on October 23, 2007, to discuss
the scope of work for consulting services for the project. Both
departments reviewed the proposals for service on the project in December
and January. Council awarded the consulting services contract to PBK
Architects for the project on January 14, 2008, in the amount of
$1,436,400.
Staff met with the Consultant on January 31st, and February 5r'. The first
meeting was an introductory meeting with the Consultant, PISD, key staff
from the Projects Department the Planning Department, Code
Enforcement and the Parks and Recreation Department. The consultant
provided an overview for the project outlined the project schedule
discussed the next steps for the project team.
The second meeting coordinated by the consultant included
representatives from PISD and the Parks and Recreation Department.
Programming components for the Natatorium and Recreation Center were
discussed.
Staff met with the consultant on February 19, 2008 and March 19, 2008, to
discuss schematic design elements of the Natatorium and Recreation
Center. Representatives from the community and the district were in
attendance at these two meetings. On March 5, 2008, staff and the
consultant met with the Development Review Committee to discuss the
development process and to introduce the Committee with the project. It
was the consultant's opportunity to listen to the City and plan accordingly
for the review process.
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On April 29, 2008, Parks and Recreation staff met with the consultant to
review 30% schematic design drawings and on May 13th to review
potential facility elevations and discuss suggested changes from the
previous meeting. Staff toured the Conroe Natatorium that is currently
under construction on May 01" PBK Architects is designing both
Pearland's facility and Conroe's facility.
Staff met with the consultant on May 27`4, and June I ffh to discuss the
layout of the facility at the site, the floor plan and the building
elevations. The Projects Department presented the proposed building
elevations to City Council on June 9t4, with no objections from the
Council.
Phase I of the Trail Connectivity Project:
Mr. Mike Hodge, Narciso Lira, Trent Epperson and I interviewed
prospective consultants for the Trail Connectivity Project on September
24th and 25th, of 2007, and recommended Clark Condon and Associates for
the project. The contract for development of the first phase of the project
was awarded to Clark Condon and Associates at the November 26, 2007,
Council meeting in the amount of $113,200.
Staff met with Mike Yost of Brazoria County Drainage District # 4 on
November 28, 2007, to discuss trial materials, maintenance issues and trial
alignment. Project Manager Cara Nesby has scheduled a meeting with
Clark Condon for February 5, 2008, to discuss alignment issues with the
surveyor in order to move forward with the acquisition of land for the
proj ect.
Staff met with the Consultant on January 23, 2008, and walked the
anticipated trail location to determine opportunities and potential
obstacles. Staff met with Mike Yost of the Drainage District on January
30th, to further review the proposed trail alignment and to find out what
easements and/or rights -of -ways the District has along the proposed trial
alignment. Staff met again with the Consultant on February 5th to further
discuss the trail alignment and to discuss Way Finding and trail signage.
Staff met again with the consultant on March 6, 2008, to review the
proposed trail layout and to discuss signage and key components along the
trail system. Staff and the consultant met with Mr. Michael Pollack,
private developer along Mary's Creek to discuss trail plans for the section
of trail that will be located adjacent to his property. Mr. Pollack is
required to assist with the trail project adjacent to his property in
accordance with a development agreement reached with the City in 2007.
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Letters have been sent to property owners in the Ryan Acres subdivision
to begin discussions about the location of the proposed trail in their
subdivision. The letter requests a meeting between the City and the
property owners.
Centennial Park South Expansion:
Bids were opened for the project on November 15, 2007. A total of four
bids were received at that time. The Bid was awarded to JCF Bridge &
Concrete Inc., in the amount of $619,987 at the November 26, 2007,
Council meeting. The contractor began work on the project on January 7,
2007, with anticipated completion prior to June 1, 2008.
As of February 12, 2008, the contractor has staked off and identified the
wetlands on site, fenced the protected trees on site, and has begun to
import fill from the berm along Mary's Creek. The contractor has been
slowed due to weather. Approximately 7 rain days have occurred since
the contractor began the project.
Council awarded a contract to All Play Inc., in the amount of $140,000 for
a "Water Play Feature". The project will consist of 24 water features. The
project is scheduled to be complete on or before June 1, 2008.
JCF has installed the pedestrian bridge that crosses Mary's Creek, staked
out the trail and made trail connections to the pedestrian bridge, poured
the parking lot for the park, installed the pad for the pavilion, installed
water and electrical lines to the park and is currently making preparations
for the "Water Feature". It is anticipated JCF's work will be completed by
June 1, 2008. The "Water Play Feature" equipment has been ordered with
delivery scheduled for early June with completion scheduled for June 15,
2008.
The pavilion has been delivered and has been installed. Construction on
the "Water Play Feature" began on June 2"d. The feature is 50%
percent complete at this time. The feature should be completed by June
27`x'. A ribbon cutting ceremony will take place in early August once the
new McLean Bridge opens to the public.
Melvin Knapp Senior Center Expansion: "Project Completed April
15, 2008
Orange Street Park:
I have been negotiating with the consultant that is recommended for the
project (Kendig Keast Collaborative) for the development of plans and
specifications for the first phase. The project is currently on hold
however, until the engineering for the Town Ditch Drainage Project has
been resolved. 4
In order to reduce the cost for engineering services, the plan for park
development is to utilize the same engineering firm that has been hired to
provide engineering services for the drainage project. This should reduce
the cost and provide a smooth transition between both projects.
City Council authorized the contract with the consultant on the Town
Ditch Drainage Project on April 10, 2008; therefore, staff will begin
negotiating with the park consultant over the next few weeks for the
development of plans and specifications on the project. It is anticipated an
agreement will be presented to City Council in late June.
Kendig %ast Collaborative submitted a proposal to the City on June 4,
2008, for Architectural and Engineering services for the project. Itis
anticipated the agreement will be presented to Council for consideration
the first regular Council meeting in July.
Woody Street Park:
Trail layout and partial grading of the site is complete. The playground
equipment has been delivered to the Parks Maintenance Building with
installation scheduled for next week. Xeriscape Landscaping (an
attractive, sustainable landscape that conserves water, is based on sound
horticultural practices, and is easily maintained), is planned for the project.
The playground was installed at the site during the week of April 1, 2008.
Fill has been brought on to the site in preparation of final grading and
drainage plans. Installation of the jogging/walking trail, irrigation and site
furnishings remain to be completed. It is anticipate the project will be
completed by the end of July of this year.
Dog Park at Independence Park: "Completed November 9, 2007.
Shade structures we added to the project in March of 2008.
Water Lights District and Presidential Park:
On January 28`x', the Pearland Economic Development authorized funding
to develop a conceptual drawing for the park and to develop detailed cost
estimates for the project that will be utilized to determine the future
ownership of the facility as well as, who will be responsible for the
maintenance of the park once the project is constructed.
Assistant Director Michelle Smith and I met with the Consultant and the
Developer on February 6a', to discuss the proposed project and potential
project elements. The Consultant will develop venue drawings for the
park prior to Presidents Day to be displayed at the site along with six of
the forty-two presidential sculptures that will be located at the park site.
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Michelle Smith and I met with the consultant and the owner on site on
April 20 to discuss the project pursuant to the new flood plain map. On
May V5 Michelle Smith met with the owner and the consultant at the
future site to walk the site to get a better idea of where the future amenities
might be located and to determine the location of the new flood plain line
on site.
Michelle Smith and I met with the consultant and the owner on June 16,
2008, to review the proposed conceptual plan for the park. After recent
between our consultant and the Harris County Flood Control District, it
was determined that the proposed park is located in the floodway. Since
plans are to locate large concrete structures (president's heads) in the
floodway, the Assistant City Engineer, and a representative from the
owners engineering firm are going to meet with the Harris County
Flood Control district to determine if the presidential heads can be
located in the floodway.
VIL ADJOURNMENT
The meeting adjourned at 9:03 a.m.
Theseminutes respectfully submitted by:
�)bv4 /%
Randi Wyatt
Parks Offi6o Coordinator
Kinutes approved as submitted and/or corrected this '2� day of
SVG US`C 2008.
Ben Can• a, Chairpersoi
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