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2008-05-15 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON THURSDAY, MAY 15, 2008, AT 8:00 A.M., IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM, AT 2947 BROADWAY STREET, PEARLAND, TEXAS I. CALL TO ORDER The meeting was called to order at 8:15 a.m. II. BOARD MEMBER ROLL CALL Ben Carranza Chairperson Joe Miller Vice -Chairperson Laura Austin Board Member Ed Miller Board Member Marjorie Wilcoxson Board Member Kevin Fite Board Member Tom Gibbs Board Member Jon Branson Parks and Recreation Director Michelle Smith Parks and Recreation Assistant Director Ed Grossenheider Parks and Building Superintendent Colene Cabezas Parks and Recreation Superintendent Randi Wyatt Parks and Recreation Office Coordinator III. APPROVAL OF MINUTES — February 14, 2008 Mr. Joe Miller made a motion to approve the minutes as presented. Ms. Wilcoxson seconded the motion and the motion carried 5 to O. IV_ DISCUSSION AND POSSIBLE ACTION REGARDING GREEN BUILDING STANDARDS Parks and Building Superintendent, Edward Grossenheider discussed the proposed Green Building Standards. He included the items the board recommended at a previous meeting in a packet, which he handed out at the meeting. Mr. Grossenheider reviewed the process of becoming LEED Certified as well as mentioning the list of credits the board felt were important required elements. Mr. Gibbs made a motion to approve the recommended packet and to move forward with a presentation to City Council. Mr. Joe Miller seconded the motion and it carried 6 to O. V. DISCUSSION AND POSSIBLE ACTION REGARDING 2008-2009 PARKS AND RECREATION BUDGET In April the department was required to submit the budget for the Parks and Recreation Department to the Finance Department and the City Manager. Direction given by the City Manager was to present a 5% budget reduction and/or revenue generation. The department was asked to provide a reduction in its overall budget but maintain the same level of service. The Department has recommended a budget reduction as requested and information was provided to show how the reduction would affect the current services. Michelle Smith coordinated the budget process for the department this year. She provided a list of Supplemental request and discussed each briefly. Ms. Wilcoxson made a motion to approve the supplemental request as stated. Mr_ Joe Miller seconded the motion and it carried 6 to O. VI. DISCUSSION AND POSSIBLE ACTION REGARDING THE HISTORICAL SOCIETY'S REQUEST TO REMOVE MONUMENT AT ZYCHLINKSKI PARK The Historical Society has requested by letter that the Parks Board consider removing a Veterans Memorial Monument in Zychlinski Park. Several of the members of the Historical Society feel the marker is inappropriate for an historical park due to number of commercial sponsors' names, which are engraved on the marker. Mr. Branson asked the Parks Board Members to go look at the monument so that the issue can be discussed at the next Parks Board Meeting. Mr. Joe Miller requested that a policy be addressed in the future for advertisement in parks. Action tabled to the next board meeting. VII. DIRECTOR'S REPORT Natatorium and Recreation Center. The Joint Use Agreement was approved by City Council on October 8, 2007, and by PISD on November 6, 2007. Staff from the Projects Department and the Parks and Recreation Department met with PBK Architects and Aquatic Excellence Design on October 23, 2007, to discuss the scope of work for consulting services for the project. Both departments reviewed the proposals for service on the project in December and January. Council awarded the consulting services contract to PBK Architects for the project on January 14, 2008, in the amount of $1,436,400. 2 Staff met with the Consultant on January 31 ", and February 5th. The first meeting was an introductory meeting with the Consultant, PISO, key staff from the Projects Department the Planning Department, Code Enforcement and the Parks and Recreation Department. The consultant provided an overview for the project outlined the project schedule discussed the next steps for the project team. The second meeting coordinated by the consultant included representatives from PISD and the Parks and Recreation Department. Programming components for the Natatorium and Recreation Center were discussed. Staff met with the consultant on February I9, 2008 and March l9, 2008, to discuss schematic design elements of the Natatorium and Recreation Center. Representatives from the community and the district were in attendance at these two meetings. On March S, 2008, staff and the consultant met with the Development Review Committee to discuss the development process and to introduce the Committee with the project. It was the consultant's opportunity to listen to the City and plan accordingly for the review process. On April 29, 2008, Parks and Recreation staff met with the consultant to review 30% schematic design drawings and on May I3`h to review potentialfacility elevations and discuss suggested changes from the previous meeting. Staff toured the Conroe Natatorium that is currently under construction on May 6rth. PBKArchitects is designing both Pearland's facility and Conroe'sfacility. Phase I of the Trait Connectivity Project: Mr. Mike Hodge, Narciso Lira, Trent Epperson and I interviewed prospective consultants for the Trail Connectivity Project on September 24" and 25th, of 2007, and recommended Clark Condon and Associates for the project. The contract for development of the first phase of the project was awarded to Clark Condon and Associates at the November 26, 2007, Council meeting in the amount of $113,200. Staff met with Mike Yost of Brazoria County Drainage District # 4 on November 28, 2007, to discuss trial materials, maintenance issues and trial alignment. Project Manager Cara Nesby has scheduled a meeting with Clark Condon for February 5, 2008, to discuss alignment issues with the surveyor in order to move forward with the acquisition of land for the project. Staff met with the Consultant on January 23, 2008, and walked the anticipated trail location to determine opportunities and potential obstacles. Staff met with Mike Yost of the Drainage District on January 30th, to further review the proposed trail alignment and to find out what easements and/or rights -of -ways the District has along the proposed trial alignment. Staff met again with the Consultant on February 5th to further discuss the trail alignment and to discuss Way Finding and trail signage. Staff met again with the consultant on March 6, 2008, to review the proposed trail layout and to discuss signage and key components along the trail system. Staff and the consultant met with Mr. Michael Pollack, private developer along Mary's Creek to discuss trail plans for the section of trail that will be located adjacent to his property. Mr. Pollack is required to assist with the trail project adjacent to his property in accordance with a development agreement reached with the City in 2007. Centennial Park South Expansion _ Bids were opened for the project on November 15, 2007. A total of four bids were received at that time. The Bid was awarded to JCF Bridge & Concrete Inc., in the amount of $619,987 at the November 26, 2007, Council meeting. The contractor began work on the project on January 7, 2007, with anticipated completion prior to June 1, 2008. As of February 12, 2008, the contractor has staked off and identified the wetlands on site, fenced the protected trees on site, and has begun to import fill from the berm along Mary's Creek. The contractor has been slowed due to weather. Approximately 7 rain days have occurred since the contractor began the project. Council awarded a contract to All Play Inc., in the amount of $140,000 for a "Water Play Feature". The project will consist of 24 water features. The project is scheduled to be complete on or before June 1, 2008. JCF has installed the pedestrian bridge that crosses Mary's Creek, staked out the trail and made trait connections to the pedestrian bridge, poured the parking lot for the park, installed the pad for the pavilion, installed water and electrical lines to the park and is currently making preparations for the "water Feature'= It is anticipated JCF's work will be completed by June 1, 2008. The "Water Play Feature" equipment has been ordered with delivery scheduled for early June with completion scheduled for June 15, 2008. Melvin Knapp Senior Center Expansion: Construction began in August of 2008. The project is approximately 75% complete at this time with an anticipated grand opening scheduled for April 2008. The Board will be invited to participate in a portion of the Grand Opening Ceremony. As of February 12, 2008, the majority of the wood work and cabinetry has been installed. The ceiling grid was finalized earlier in the week and the HVAC has been completed. It is anticipated the project is 80% complete at this time. A temporary Certificate of Occupancy was issued to the City for the facility on April 18, 2008. The Grand Opening was held on Friday evening, April 18, 2008. 4 Approximately 100 individuals were in attendance at the Grand Opening. The first day of operation at the newly renovated Melvin Knapp Senior took place on Monday, April 21, 2008. Orange Street Park: I have been negotiating with the consultant that is recommended for the project (Kendig Keast Collaborative) for the development of plans and specifications for the first phase. The project is currently on hold however, until the engineering for the Town Ditch Drainage Project has been resolved. In order to reduce the cost for engineering services, the plan for park development is to utilize the same engineering firm that has been hired to provide engineering services for the drainage project. This should reduce the cost and provide a smooth transition between both projects. City Council authorized the contract with the consultant on the Town Ditch Drainage Project on April 10, 2008; therefore, staff will begin negotiating with the park consultant over the next few weeks for the development of plans and specifications on the project. It is anticipated an agreement will be presented to City Council in late June_ Woody Street Park: Trail layout and partial grading of the site is complete. The playground equipment has been delivered to the Parks Maintenance Building with installation scheduled for next week. Xeriscape Landscaping (an attractive, sustainable landscape that conserves water, is based on sound horticultural practices, and is easily maintained), is planned for the project. Fill material has been secured for the project. The Playground equipment is still awaiting installation due to rainy weather. The playground was installed at the site during the week of April 1, 2008. Fill has been brought on to the site in preparation of final grading and drainage plans. Installation of the jogging/walking trail, irrigation and site furnishings remain to be completed. It is anticipate the project should be complete prior to the end of June of this year. Dog Park at Independence Park: The dog park at Independence Park was completed on November 9, 2007. Improvements include an obstacle course, park signage, and separate areas for small and large dogs, a doggie water fountain and two park benches_ Two shade structures for the park have been ordered. The shade structures were installed during the week of March 17, 2008- 5 Water Lights District and Presidential Park: On January 281h, the Pearland Economic Development authorized funding to develop a conceptual drawing for the park and to develop detailed cost estimates for the project that will be utilized to determine the future ownership of the facility as well as, who will be responsible for the maintenance of the park once the project is constructed. Assistant Director Michelle Smith and I met with the Consultant and the Developer on February 6th, to discuss the proposed project and potential project elements. The Consultant will develop venue drawings for the park prior to Presidents Day to be displayed at the site along with six of the forty-two presidential sculptures that will be located at the park site_ Michelle Smith and I met with the consultant and the owner on site on April 24`h to discuss the project pursuant to the new flood plain map. On May I" Michelle Smith met with the owner and the consultant at the future site to walk the site to get a better idea of where the future amenities might be located and to determine the location of the new flood plain line on site. VIII. ADJOURNMENT The meeting adjourned at 9:50 a.m. The minutes respectfully submitted by: Randi Wy tt Parks Office Coordinator Minutes approved as submitted and/or corrected this day of , 2008. Ben Carranz , Chairperson M