2008-02-14 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, FEBRUARY 14, 2008, AT 8:00
A.M., IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE
ROOM, AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 8:08 a.m.
IL BOARD MEMBER ROLL CALL
Ben Cananza
Chairperson
Joe Miller
Vice -Chairperson
Laura Austin
Board Member
Ed Miller
Board Member
Marjorie Wilcoxson
Board Member
Jon Branson
Parks and Recreation Director
Michelle Smith
Parks and Recreation Superintendent
Ed Grossenheider
Parks and Building Superintendent
Randi Wyatt
Parks and Recreation Office Coordinator
Tom Reid
Mayor of Pearland
Helen Beckman
Council Member
IIL APPROVAL OF MINUTES — January 17, 2007
Mr. Joe Miller made a motion to approve the minutes as presented. Ms.
Austin seconded the motion and the motion carried 5 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING
DEPARTMENTAL DISCOUNT POLICY
Assistant Director, Michelle Smith discussed the department's discount
policy with the Board. Mrs. Smith explained the current process where
City of Pearland employees must come into the Parks and Recreation
Main Office in order to receive a discount when they register for a class
while non-employee participants are allowed to register on-line. The
accounts are not set up to allow discounts to be given on-line so that the
Main Office can monitor the use of the discounts. Mrs. Smith
recommended a change in the existing policy to allow all City employees
to be able to register on-line as well by setting up their accounts with a
pre-set discount. The department would then update the employee list
with Human Resources every Quarter in order to allow those individuals
that are currently employed by the City to receive the discount. The
change would benefit the employees by not requiring them to come into
the office on the day of I registration
In order for the employees to be eligible to sign up on line they would be
required to come into the office once prior to the actual registration date to
set up their accounts by showing proof of employment.
In addition, Mrs. Smith recommended changes to amount of discounts
given to Parks and Recreation employees, City of Pearland employees and
Pearland Independence School District Employees. This change would
make the discounts across the board for all City employees by having the
same discount amount of 50% percent all recreation classes. This does not
include Youth and Adult Athletic Leagues, Special Events, and programs
where fees are paid directly to the contracted individual or business. Mrs.
Smith also proposed the discount for PISD employees to be increased
from 20% to 25% in accordance with the defaults that are set up in the
registration software program. If approved, revenue projections will not
be significantly effected.
Mr. Joe Miller made a motion to approve the recommended changes to the
Parks and Recreation Discount Policy. Ms. Wilcoxson seconded the
motion and it carried 5 to 0.
V. DIRECTOR'S REPORT
Natatorium and Recreation Center:
The Joint Use Agreement was approved by City Council on October 8,
2007, and by PISD on November 6, 2007. Staff from the Projects
Department and the Parks and Recreation Department met with PBK
Architects and Aquatic Excellence Design on October 23, 2007, to discuss
the scope of work for consulting services for the project. Both
departments reviewed the proposals for service on the project in December
and January. Council awarded the consulting services contract to PBK
Architects for the project on January 14, 2008, in the amount of
$1,436,400.
Staff met with the Consultant on January 31'; and February 5"4. The
first meeting was an introductory meeting with the Consultant, PISD,
key staff from the Projects Department the Planning Department, Code
Enforcement and the Parks and Recreation Department. The
consultant provided an overview for the project outlined the project
schedule discussed the next steps for the project team.
The second meeting coordinated by the consultant included
representatives front PISD and the Parks and Recreation Department
Programming components for the Natatorium and Recreation Center
were discussed. The next regular meeting is scheduled for February 19,
2008.
2
Phase I of the Trail Connectivity Project.
Mr. Mike Hodge, Narciso Lira, Trent Epperson and I interviewed
prospective consultants for the Trail Connectivity Project on September
24a' and 25h, of 2007, and recommended Clark Condon and Associates for
the project. The contract for development of the first phase of the project
was awarded to Clark Condon and Associates at the November 26, 2007,
Council meeting in the amount of $113,200.
I met with Mike Yost of Brazoria County Drainage District # 4 on
November 28, 2007, to discuss trial materials, maintenance issues and trial
alignment. Project Manager Cara Nesby has scheduled a meeting with
Clark Condon for February 5, 2008, to discuss alignment issues with the
surveyor in order to move forward with the acquisition of land for the
project.
Staff met with the Consultant on January 23, 2008, and walked the
anticipated trail location to determine opportunities and potential
obstacles. Staff met with Mike Yost of the Drainage District on January
30'h, to further review the proposed trail alignment and to find out what
easements and/or rights -of -ways the District has along the proposed trial
alignment. Staff met again with the Consultant on February 54r' to
further discuss the trail alignment and to discuss Way Finding and trail
signage.
Centennial Park South Expansion:
Bids were opened for the project on November 15, 2007. A total of four
bids were received at that time. The Bid was awarded to JCF Bridge &
Concrete Inc., in the amount of $619,987 at the November 26, 2007,
Council meeting. The contractor began work on the project on January 7,
2007, with anticipated completion prior to June 1, 2008.
As of February 12, 2008, the contractor has staked off and identified the
wetlands on site, fenced the protected trees on site, and has begun to
import fill from the berm along Mary's Creek. The contractor has been
slowed due to weather. Approximately 7 rain days have occurred since
the contractor began the project
Council awarded a contract to All Play Inc., in the amount of $140,000
for a "Water Play Feature". The project will consist of 24 water
features. The project is scheduled to be complete on or before June 1,
2008.
3
Knapp Senior Center Expansion:
Construction began in August of 2008. The project is approximately 75%
complete at this time with an anticipated grand opening scheduled for
April 2008. The Board will be invited to participate in a portion of the
Grand Opening Ceremony.
As of February 12, 2008, the majority of the wood work and cabinetry
has been installed. The ceiling grid was finalized earlier in the week
and the HVAC has been completed. It is anticipated the project is 80%
complete at this time.
Orange Street Park.
I have been negotiating with the consultant that is recommended for the
project (Kendig Keast Collaborative) for the development of plans and
specifications for the first phase. The project is currently on hold
however, until the engineering for the Orange Street Drainage Project has
been resolved. In order to reduce the cost for engineering services, the
plan for park development is to utilize the same engineering firm that has
been hired to provide engineering services for the drainage project. This
should reduce the cost and provide a smooth transition between both
projects.
No change since last report.
Woody Street Park:
Trail layout and partial grading of the site is complete. The playground
equipment has been delivered to the Parks Maintenance Building with
installation scheduled for next week. Xeriscape Landscaping (an
attractive, sustainable landscape that conserves water, is based on sound
horticultural practices, and is easily maintained), is planned for the project.
Fill material has been secured for the project. The Playground
equipment is still awaiting installation due to rainy weather.
Dog Park at Independence Park:
The dog park at Independence Park was completed on November 9, 2007.
Improvements include an obstacle course, park signage, and separate areas
for small and large dogs, a doggie water fountain and two park benches.
Two shade structures for the park have been ordered.
The shade structures are scheduled to be installed next week.
2
Water Lights District and Presidential Park:
On January 28`h, the Pearland Economic Development authorized
funding to develop a conceptual drawing for the park and to develop
detailed cost estimates for the project that will be utilized to determine
the future ownership of the facility as well as, who will be responsible
for the maintenance of the park once the project is constructed
Assistant Director Michelle Smith and I met with the Consultant and the
O h
Developer on February , to discuss the proposed project and potential
project elements. The Consultant will develop venue drawings for the
park prior to Presidents Day to be displayed at the site along with six of
the forty-two presidential sculptures that will be located at the park site.
The meeting adjourned at 8:42 a.m.
Thes minutes respectfully submitted by:
Randi Wya
Parks Office Coordinator
MiMi as submitted and/or corrected this l day of
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2008.
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