2008-10-06 CITY COUNCIL SPECIAL MEETING MINUTESEMERGENCY MEETING POSTING
AS PROVIDED BY THE OPEN MEETINGS ACT SECTION 551.045 (b)
(1) AN IMMINENT THREAT TO PUBLIC HEALTH AND SAFETY
(2) A REASONABLY UNFORESEEABLE SITUATION
MINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, OCTOBER 6, 2008, AT 6:00 P.M., IN THE
TEMPORARY MUNICIPAL COURT ROOM LOCATED AT THE CITY OF PEARLAND
COMMUNITY CENTER, 3523 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:12 p.m. with the following present:
Mayor
Mayor Pro -Tem
Councilmember
Councilmember
Councilmember
Councilmember
City Manager
City Attorney
City Secretary
Tom Reid
Helen Beckman
Woody Owens
Steve Saboe
Felicia Kyle
Kevin Cole
Bill Eisen
Darrin Coker
Young Lorfing
Others in attendance: Danny Cameron Public Works Director; Trent Epperson Project
Director; Claire Bogard Finance Director; Fred Welch Executive Director of Economic
Development Corporation; Jennifer Lee Project Manager.
NEW BUSINESS
COUNCIL ACTION — RESOLUTION NO. R2008-132 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ENGINEERING SERVICES ASSOCIATED WITH THE CITY HALL/COMMUNITY
CENTER/LIBRARY RENOVATION PROJECT. Mr. Trent Epperson, Project Director.
Councilmember Cole made the motion, seconded by Mayor Pro -Tem Beckman, to
approve Resolution No. R2008-132.
City Manager Bill Eisen stated several City buildings sustained damage from Hurricane
Ike. This item is a contract with a firm to develop the necessary specifications to take
competitive bids for the restoration of City Hall, the Community Center and the Library.
Project Director Trent Epperson stated the prioritizing of the projects was based on the
extent of damage to the buildings. The Library is completely unusable and therefore is
listed as the first priority. City Hall will be worked on at the same time to allow people
who are currently located in the Community Center to move back into their offices so
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the work on the Community Center can be completed. Over the past few weeks Staff
has had the electrical contractor and the fire inspectors inspect the building and had air
quality testing performed. The proposed contract is with Johnston, LLC and is an hourly
not -to -exceed contract in the amount of $203,500.
Councilmember Owens asked what the estimated cost for the construction portion of
the project will be.
Assistant City Manager Mike Hodge stated at this time, the estimate is $2,000,000 to
$3,000,000 for all three buildings.
Councilmember Cole asked what the estimated time frame for the project will be.
Project Director Trent Epperson stated the expected timeframe is to have bid packages
ready by October 15, 2008.
Councilmember Cole stated he is aware the goal is to get back into the buildings as
soon as possible and asked what Staff is doing to ensure there are no errors in the bid
packages because of the rush.
Project Director Trent Epperson stated Staff has taken the specifications that were used
on several other projects and edited them for this project. The original plans are also
being utilized to ensure accuracy and a mandatory pre-bid meeting is being conducted.
Councilmember Cole asked what portion of the project is being covered by the
insurance policies.
City Manager Bill Eisen stated the deductible for the three buildings combined is
approximately $100,000 to $150,000.
Discussion ensued between Council, City Manager Bill Eisen, Assistant City Manager
Mike Hodge, Finance Director Claire Manthei, and Project Director Trent Epperson
regarding the project.
Voting "Aye" Councilmember Owens, Saboe, Beckman, Kyle and Cole.
Voting "No" None.
Motion Passed 5 to 0.
ADJOURNMENT
Meeting was adjourned at 6:30 p.m.
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Minutes approved as submitted and/or corrected this the 27th day of October, A.D.,
2008.
Tom Reid
Mayor
ATTEST:
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