2007-08-20 CITY COUNCIL SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF
PEARLAND, TEXAS, HELD ON MONDAY, AUGUST 20, 2007, AT 6:00 P.M., IN THE
COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS.
Mayor Reid called the meeting to order at 6:10 p.m. with the following present:
Mayor
Tom Reid
Mayor Pro -Tem
Steve Saboe
Councilmember
Woody Owens
Councilmember
Felicia Kyle
Councilmember
Kevin Cole
City Manager
Bill Eisen
City Attorney
Darrin Coker
City Secretary
Young Lorfing
Absent: Councilmember Helen Beckman
Others in attendance: Jon Branson Parks and Recreation Director; Danny Cameron
Public Works Director; Jack Colbath Director of Fire Services; Roland Garcia Fire
Marshal; Narciso Lira City Engineer; Trent Epperson Project Director; Nick Finan
Assistant City Manager; Mary Hickling Director of Human Resources and Safety
Management; Mike Hodge Assistant City Manager; Lata Krishnarao Planning Director;
Claire Manthei Finance Director; Jeff Sundseth EMS Operations Director; Fred Welch
Executive Director of Economic Development Corporation; Michelle Smith Recreation
Superintendent; Johnny Spires Assistant Police Chief.
NEW BUSINESS
COUNCIL ACTION — RESOLUTION NO. R2007-130 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ENGINEERING SERVICES ASSOCIATED WITH THE HILL HOUSE ROAD
INFRASTRUCTURE PROJECT. Mr. Danny Cameron, Director of Public Works.
Councilmember Cole made the motion, seconded by Mayor Pro -Tem Saboe, to approve
Resolution No. R2007-130.
City Manager Bill Eisen stated the Hill House Road Project is the site of the proposed
construction of a City Facility. This item approves engineering services to extend the
street and water and sewer utilities to the site. There are funds available in the current
budget and in the proposed budget for the next year. The contract is with Snowden
Engineering for a total of $96,159.50.
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Councilmember Owens asked if the City is sure they want to tie into the road at this
location when there is only one way in and one way out.
Public Works Director Danny Cameron stated there is a road between the houses
located at the site, but the City isn't planning on tying into that road.
Discussion ensued between Council and Public Works Director Danny Cameron
regarding the project.
Mayor Pro -Tem Saboe asked, of the budgeted amount, what portion was projected to
be used for engineering services and is it the opinion of the City that the project will
remain within the expected budget.
City Manager Bill Eisen stated the budget amount in the current budget is mainly for the
beginning phases of the project and it is expected to remain within the expected budget.
Voting "Aye" Councilmembers Owens, Saboe, Kyle and Cole.
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Beckman absent.
COUNCIL ACTION — RESOLUTION NO. R2007-126 — A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING A CONTRACT FOR
ARCHITECTURAL SERVICES ASSOCIATED WITH THE PUBLIC SAFETY BUILDING
PROJECT. Mr. Trent Epperson, Project Director.
Mayor Pro -Tem Saboe made the motion, seconded by Councilmember Kyle, to approve
Resolution No. R2007-126.
City Manager Bill Eisen stated Council has stated they would like to proceed with the
Design Build Process for the Public Safety Building. This item is for architectural
services similar to those previously performed by PGAL. The firm recommended by
staff is Huitt-Zollars, Inc. This firm was selected based on their qualifications as a
Design Build Consulting Architect. They are a highly reputable engineering and
architectural firm that has completed similar services for other Public Safety Building
type projects.
Mayor Pro -Tem Saboe asked if the budget total was a maximum estimate or the actual
total for the services.
Cit Manager Bill Eisen stated the information states the total provided is the actual cost
of the contract.
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Councilmember Cole stated the information states the firm should be able to have a
Design Build Firm approved within 68 working days. This places the expectation to
November and he would like to see this deadline met due to the meeting dates
changing for holidays in December.
Voting "Aye" Councilmembers Cole, Kyle, Saboe, and Owens
Voting "No" None.
Motion Passed 4 to 0, with Councilmember Beckman absent.
Mayor Reid recessed this Special Meeting to conduct Joint Public Hearings scheduled
for 6:30 p.m.
Mayor Reid called this Special Meeting back to order at 11:20 p.m.
OTHER BUSINESS:
Council adjourned into Executive Session under Texas Government Code at 11:23 p.m.
to discuss the following:
EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE
1. SECTION 551.074 — PERSONNEL MATTERS — REGARDING THE
APPOINTMENT OF A CITY ENGINEER FOR THE CITY OF PEARLAND.
Mr. Bill Eisen, City Manager.
2. SECTION 551.074 — PERSONNEL MATTERS — REGARDING
APPOINTMENTS TO THE CITY'S VARIOUS BOARDS AND
COMMISSIONS. City Council.
NEW BUSINESS (CONTINUED):
Council returned from Executive Session at 11:48 p.m.
COUNCIL ACTION — REGARDING THE APPOINTMENT OF A CITY ENGINEER FOR
THE CITY OF PEARLAND. City Council.
Mayor Pro -Tem Saboe made the motion, seconded by Councilmember Kyle, to ratify
the City Manager's appointment of Narciso Lira to serve as City Engineer.
Voting "Aye" Councilmembers Owens, Saboe, Kyle and Cole.
Voting "No" None.
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Motion Passed 4 to 0, with Councilmember Beckman absent.
COUNCIL ACTION — REGARDING APPOINTMENTS TO THE CITY'S VARIOUS
BOARDS AND COMMISSIONS. City Council.
No action taken by Council.
ADJOURNMENT
Meeting was adjourned at 11:50 p.m.
Minutes approved as submitted and/or corrected this the 4th day of September, A.D.,
2007.
ATTEST:
ung 4 Atfng, TOM C
ity Sdtretary
Tom -Reid
Mayor
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