2006-03-27 TAX INCREMENT REINVESTMENT ZONE NO. 2 BOARD MEETING MINUTESMINUTES OF THE BOARD OF DIRECTORS MEETING
TAX INCREMENT REINVESTMENT ZONE NUMBER TWO
CITY OF PEARLAND, TEXAS
March 27, 2006
A special meeting of the Board of Directors ("Board") of the Tax Increment Reinvestment Zone
Number Two ("Zone"), City of Pearland, Texas, was held in the Council Chambers of City Hall,
which is located at 3519 Liberty Drive, Pearland, Texas, on Monday, March 27, 2006, at 4:00
p.m. The meeting was open to the public.
Board Members in attendance:
Nigel Harrison
Gary Cook
Mike Pyburn
Larry Loessin
Jo Knight
Gary Davis
Donna Coleman
Ken Phillips
City of Pearland representatives in attendance:
Hon. Tom Reid
Bill Eisen
Claire Manthei
Board Members not in attendance:
Ron Castillo
Consultants in attendance:
Trey Lary — Allen Boone Humphries Robinson, LLP
Mark McGrath — Null-Lairson
James Ross — LJA Engineering & Surveying, Inc.
Sue Darcy — Knudson & Associates, LP
Charles Knight — Knudson & Associates, LP
Developer representatives in attendance:
Drew Pelter — Shadow Creek Ranch Development Company, Ltd.
Call the meeting to order, take attendance and verify that a quorum is present.
Chair Harrison called the meeting to order at 4:02 p.m. and took attendance. The following
Directors were present:
1. Nigel Harrison
2. Gary Cook
3. Mike Pyburn
4. Larry Loessin
5. Jo Knight
6. Gary Davis
7. Donna Coleman
8. Ken Phillips
Director Ron Castillo was not in attendance.
2. Discuss and approve the minutes of the January 30, 2005 Board meeting.
Chair Harrison presented the minutes of the January 30, 2005 Board meeting. Director Davis
moved that the Board approve those minutes. Director Loessin seconded the motion. Following
discussion, the Board unanimously approved the motion.
3. Discuss and take necessary action regarding approval of the Auditor's Report on
Developer Reimbursement No. 4 and make recommendation to City for
Reimbursement.
Mark McGrath with Null-Lairson, Auditors for the Zone, reviewed the Report with the Board
and confirmed that the land cost adjustments identified in Letter Financing Agreement ("LFA")
Number 04-07-002 were completed within the budget as stated in the LFA. Director Phillips
moved that the Board approve the Auditor's Report on Developer Reimbursement No. 4 and
recommend to the City that the projects contained therein be reimbursed. Director Knight
seconded the motion. Following discussion, the Board unanimously approved the motion, with
Director Cook abstaining.
4. Discuss and take necessary action regarding Huitt-Zollars, Inc.'s construction audit
work authorizations and reports for the following projects:
a. Elementary School #2 Land Cost, Project Number 06-03-001.
Sue Darcy with Knudson & Associates, Administrators for the Zone, presented the Huitt-
Zollars, Ine.'s construction audit work authorization and report for Elementary School #2
Land Cost, Project Number 06-03-001. Director Pyburn instructed Huitt-Zollars, Inc. to
positively state in future construction audit reports that a proposed project is or is not in
compliance with the Project Plan. He asked that Huitt-Zollars not use qualifying terms
such as "...in general compliance..." Director Davis moved that the Board approve the
construction audit work authorization and report for Elementary School #2 Land Cost,
Project Number 06-03-001. Director Phillips seconded the motion. Following
discussion, the Board unanimously approved the motion, with Director Cook abstaining.
5. Engineering Report on the following projects by LJA Engineering & Surveying,
Inc.:
a. Elementary School #2 Land Cost, Project Number 06-03-001.
James Ross with LJA Engineering, Engineers for the Zone, reviewed the project with the
Board. Director Phillips moved that the Board approve the Engineering Report on
Elementary School #2 Land Cost, Project Number 06-03-001. Director Coleman
seconded the motion. Following discussion, the Board unanimously approved the
motion, with Director Cook abstaining.
6. Discuss and take necessary action regarding approval of Letter Financing
Agreements for the following project:
a. Elementary School #2 Land Cost, Project Number 06-03-001.
Trey Lary with Allen Boone Humphries Robinson, Attorneys for the Zone, reviewed the
LFA with the Board. Director Phillips moved that the Board approve the LFA for
Elementary School #2 Land Cost, Project Number 06-03-001. Director Davis seconded
the motion. Following discussion, the Board unanimously approved the motion, with
Director Cook abstaining.
Discuss and take necessary action regarding approval and adoption of proposed
amendment to the Project and Financing Plan for land annexed into the Zone
boundaries by the City, and recommend adoption to City Council, and recommend
City Council submit Plan amendment to participating jurisdictions for review.
Sue Darcy reviewed the proposed amendment with the Board, noting the size and location of the
annexed area, as well as the location and type of the proposed public improvements. She also
noted that the base year for the Plan amendment will be 2006. Director Phillips moved that the
Board approve and adopt the proposed amendment to the Project and Financing Plan for land
annexed into the Zone boundaries by the City, and recommend adoption to City Council, and
recommend City Council submit Plan amendment to participating jurisdictions for review.
Director Coleman seconded the motion. Following further discussion, the Board unanimously
approved the motion, with Director Cook abstaining.
8. Discuss and take necessary action regarding City's request that the Zone develop an
amendment to the Project and Financing Plan which allows for Alvin Community
College to participate in the Zone, authorize Knudson & Associates, LP, Allen
Boone Humphries Robinson, LP and LJA Engineering and Surveying, Inc. to
prepare an amendment to the Project and Financing Plan.
Sue Darcy and Director Pyburn reported on action taken by the Alvin Community College
("ACC") Board of Trustees related to future participation the Zone. Ms. Darcy noted that ACC's
participation in the Zone must be secured by July 1, 2006. Director Davis moved that the Board
authorize Knudson & Associates, LP, Allen Boone Humphries Robinson, LP and LJA
Engineering and Surveying, Inc. to prepare an amendment to the Project and Financing Plan
which allows for Alvin Community College to participate in the Zone. Director Coleman
seconded the motion. Following discussion, the Board unanimously approved the motion, with
Directors Cook. and Pybum abstaining.
9. Discuss and take necessary action regarding Auditor's Report on TIRZ Invoices
Presented for Payment and approval of outstanding administrative invoices to date.
Mark McGrath reviewed the report with the Board. Charles Knight with Knudson & Associates
directed the Board's attention to the revised invoice for 2005 membership in the Community
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Redevelopment Coalition, as requested by the Board at its last meeting. Director Pyburn moved
that the Board accept the Auditor's Report on TIRZ Invoices Presented for Payment and approve
the outstanding administrative invoices to date for payment. Director Knight seconded the
motion. Following discussion, the Board unanimously approved the motion.
10. New Business.
No new business was brought before the Board.
11. Any other matters which may properly come before the Board.
City Manager Bill Eisen introduced the City's new Finance Director Claire Manthei.
12. Adjournment.
There being no further business, Director Loessin moved that meeting be adjourned. Director
Cook seconded the motion. Following discussion, the meeting was adjourned at 4:35 p.m.
Board Secretary
Tax Increment Reinvestment Zone Number Two
City of Pearland, Texas