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2006-11-06 CITY COUNCIL SPECIAL MEETING MINUTESMINUTES OF A SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, HELD ON NOVEMBER 6, 2006, AT 6:00 P.M., IN THE COUNCIL CHAMBERS, CITY HALL, 3519 LIBERTY DRIVE, PEARLAND, TEXAS. Mayor Reid called the meeting to order at 6:05 p.m. with the following present: Mayor Mayor Pro -Tem Councilmember Councilmember Councilmember Councilmember City Manager City Attorney City Secretary Tom Reid Richard Tetens Kevin Cole Helen Beckman Felicia Kyle Steve Saboe Bill Eisen Darrin Coker Young Lorfing Others in attendance: Jon Branson Parks and Recreation Director; Mike Hodge Assistant City Manager; Claire Manthei Finance Director; Fred Welch Executive Director of Economic Development Corporation. NEW BUSINESS OTHER BUSINESS: Council adjourned into Executive Session under Texas Government Code at 6:08 p.m. to discuss the following: EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE 1. SECTION 551.074 — PERSONNEL MATTERS — REGARDING APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENTS. Mr. Bill Eisen, City Manager. NEW BUSINESS CONTINUED: Council returned from Executive Session at 6:51 p.m. CONSIDERATION AND POSSIBLE ACTION — REGARDING APPOINTMENTS TO THE ZONING BOARD OF ADJUSTMENTS. City Council. No action taken by Council. Page 1 of 5 — 11/06/2006 COUNCIL ACTION — RESOLUTION NO. R2006-184 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO A CONTRACT AMENDMENT WITH TEXAS EMERGENCY SERVICES RETIREMENT SYSTEM. Mr. Bill Eisen, City Manager. Councilmember Kyle made the motion, seconded by Mayor Pro -Tem Tetens, to approve Resolution No. R2006-184. City Manager Bill Eisen stated the City provides funding by paying into a pension system for Volunteer Firemen that is administered at the State level. Over the past several years, the City has tried to increase the amount it pays into the fund by approximately $5.00 per individual. This item is proposing the City pay in a lump sum of $28,000 into the fund, which is approximately $500 per individual. This will benefit the people who have given a long-term commitment to the City. Elton Thornell stated the fund is not just for pension but also for disability. The more an individual puts into the fund, the more they will receive in the event of an accident. There is also a set benefit amount in the event of a death. Voting "Aye" Councilmembers Beckman, Tetens, Kyle, and Cole. Voting "No" None. Motion Passed 4 to 0, with Councilmember Saboe absent. Mayor Reid called a recess at 7:04 p.m. Mayor Reid called the meeting back to order at 7:55 p.m. Councilmember Saboe left the Council Chambers at 7:30 p.m.; returned at 9:06 p.m. COUNCIL ACTION — RESOLUTION NO. R2006-180 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO AN INTERIM WATER SUPPLY AGREEMENT WITH THE GULF COAST WATER AUTHORITY. Mr. Bill Eisen, City Manager. Councilmember Cole made the motion, seconded by Mayor Pro -Tem Tetens, to approve Resolution No. R2006-180, as amended. City Manager Bill Eisen stated the City has had multiple discussions with Gulf Coast Water Authority with regard to the authority of pursuing the purchase of the Chocolate Bayou Water Company. The City was approached by the Gulf Coast Water Authority Page 2 of 5 — 11/06/2006 regarding interests from the City to acquire additional surface water rights as part of the purchase agreement. The City indicated that it would be interested in as much as 10 million gallons of water per day. The City did an analysis on water usage and what would be the estimated water usage needs for the future that established the 10 million gallons per day as an accurate need for the City. Gulf Coast Water Authority proceeded with the purchase of the Chocolate Water Company with the understanding that the City would be a participant with regard to the purchase cost of the 10 million gallon estimate. One of the four entities involved in the purchase has indicated they may not want to move ahead with the portion of the company they had previously spoken for. The information and numbers provided to Council do not include the fourth purchaser. If the City proceeded with this item, it would be an interim agreement for a two-year time period. During this time period, there would be interim financing in the form of an interest only loan. At the end of the two-year period, the City would enter into a Water Supply Agreement that would cover how the water is supplied to the City. Robert Istre, Gulf Coast Water Authority, stated the City is the biggest benefactor of this project and this is the most economical plan for raw water in the future. Gulf Coast Water Supply is a government entity and a wholesaler of water and serves Fort Bend County, Brazoria County, and Galveston County. The plan is to bring a water treatment plant, in the near future, to supply water to the City of Pearland. Councilmember Cole asked how much of the water in Brazoria County will end up in Galveston County. Robert Istre, Gulf Coast Water Authority, stated about 7% of the total permit will go to Galveston County. Mayor Reid stated it is interesting that contracts that are in place today stay in place. City Manager Bill Eisen stated there are additional verbiage changes for the agreement. Section 1, specifically refers to water being taken from the Brazos River at the Briscoe Pump Station which is a request that Gulf Coast Water Authority currently has in front of the Texas Commission on Environmental Quality. If the Briscoe Pump Station is not approved, they will be required to build a water conveyance system from another location. In Section 2 there are a few wording changes that state the City will share the costs in the event there is a need to construct the water conveyance system. Section 6 states if the fourth purchaser opts not to participate, their portion would be surplus allocated to the City that would be automatically marketed. Discussion ensued between Council, Mayor Reid, City Manager Bill Eisen, Assistant City Manager Mike Hodge, and Robert Istre, Gulf Coast Water Authority regarding the Resolution. City Manager Bill Eisen stated Section 9 has a significant change. There was previously more general discussion on what the water supply contract would involve. Page 3 of 5 — 11/06/2006 This item is a much more detailed description of what the agreement would include. Robert Istre, Gulf Coast Water Authority, stated they will try to use existing canals systems but there may be infrastructure improvements that will be needed. Discussion ensued between Council, Mayor Reid, City Manager Bill Eisen, Terrell Palmer, Gulf Coast Water Authority, and Robert Istre, Gulf Coast Water Authority regarding the Resolution. Councilmember Cole made the motion, seconded by Mayor Pro -Tem Tetens to amend Resolution No. R2006-180 to include all discussed changes to the contract. Voting "Aye" Councilmembers Cole, Kyle, Tetens, and Beckman. Voting "No" None. Motion Passed 4 to 0, with Councilmember Saboe absent. Mayor Reid called for the vote on the original motion as amended. Voting "Aye" Councilmembers Beckman, Tetens, Kyle, and Cole. Voting "No" None. Motion Passed 4 to 0, with Councilmember Saboe absent. Mayor Reid recessed at 8:42 p.m. Mayor Reid called the meeting back to order at 10:44 p.m. Councilmember Saboe returned to the Council Chambers at 9:05 p.m. during the preceding workshop. OTHER BUSINESS: Council adjourned into Executive Session under Texas Government Code at 10:45 p.m. to discuss the following: EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE 2. SECTION 551.087 — CONSULTATION WITH CITY ATTORNEY — REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS. Mr. Bill Eisen, City Manager. NEW BUSINESS CONTINUED: Council returned from Executive Session at 12:27 a.m. Page 4 of 5 — 11/06/2006 CONSIDERATION AND POSSIBLE ACTION — REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS. City Council. No action taken by Council. ADJOURNMENT Meeting was adjourned at 12:29 a.m. Minutes approved as submitted and/or corrected this the 27th day of November, A.D., 2006. ATTEST: .��,�� • • •O i ,=:;4, Tom Reid Mayor Page 5 of 5 — 11/06/2006 THIS PAGE LEFT BLANK INTENTIONALLY