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2006-11-16 PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF PEARLAND, TEXAS, HELD ON THURSDAY, NOVEMBER 16, 2006, AT 8:00 A.M., IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM, AT 2947 BROADWAY STREET, PEARLAND, TEXAS I. CALL TO ORDER The meeting was called to order at 8:21 a.m. II. BOARD MEMBER ROLL CALL Ben Carranza Vice Chairperson Laura Austin Board Secretary Marjorie Wilcoxson Board Member Joe Miller Board Member Jon Branson Parks and Recreation Director Michelle Smith Parks & Recreation Superintendent Randi Wyatt Parks & Recreation Office Coordinator Cara Nesby City Project Manager Andrea Brinkley City Project Manager Carroll Kell Carroll Kell, Landscape Architect Michael Bagstad Carter Burgess III. APPROVAL OF MINUTES — October 199 2006 Mr. Joe Miller made a motion to approve the minutes as presented. Ms. Marjorie Wilcoxson seconded the motion and the motion carried passed 4 to 0. IV. WATCH VIDEO "THE VITAL ROLE OF CITIZEN -BOARD MEMBERS" Tabled. V. DISCUSSION AND POSSIBLE ACTION REGARDING HICKORY SLOUGH/MAX ROAD PARK PLAN Andrea Brinkley, Project Manager introduced Mr. Carroll Kell, Architect for the project. Mrs. Brinkley advised that there are two projects at play here, the detention project and the soccer complex. Both projects are separate but will work as one. I Mr. Carroll Kell began by passing out a summary and phasing schedule for the project. Mr. Kell then explained the cost estimate for the Bond Election and an explanation of the future phase. He presented a conceptual plan for the Boards review. Mr. Kell then went into detail about the site and each phase. The restrooms, pavilion and concession area will not be in the flood area. Only the soccer fields and multi -use fields will be in the detention area. Phase One would include restrooms, four soccer fields, two multi -use fields, parking, walkways, lighting of those fields and parking, access roads. Phase Two will add the remaining six fields, walkways, additional parking access road, picnic area, playground, concession and landscaping. In total there will be ten large soccer fields, which can double as twenty smaller fields. There are two multi -use fields that can be used for football, baseball, lacrosse, rugby, etc. All fields are lighted at the corner of each field with a 90 -foot light pole. Several of the soccer field poles will be utilized to light the parking lot. Access to Phase One parking comes off of Max Road as well as Phase Two. In the future, Hughes Ranch Road will be opened to provide an additional access into the park. Mr. Carranza advised Mr. Kell that when the Parks Board began talking about this development it was proposed to be located up against Cliff Stone, however; now it appears to have been shifted to a different location. Mr. Kell explained that he was instructed to take the previously developed Master Plan and relocate it to this site and see how the move change affected the project. Mrs. Brinkley stated that the Engineering department had previously designated that area as a detention facility to prevent Hickory Slough from flooding. She believes the developer for Avalon Terrace may now be putting in a lift station for their development instead. Mr. Branson advised that he would find out what the development at Avalon Terrace would become and get input from the neighboring communities. Mr. Branson stated that the field lighting would be designed to prevent glare into the adjacent neighborhoods. The lighting system would also be designed to control the lights automatically from Parks and Recreation Office. 2 Mr. Kell stated that the fields would be crowned individually so that they would all drain properly. Drain inlets will be added throughout the area along with a French Drain System around the perimeter to remove the water quickly after a flooding event. Mr. Branson asked Mr. Kell if he could determine how quickly the water will be removed from the fields if a Five Year or One Hundred Year Flood event occurred. Mr. Bagstad of Carter Burgess stated that at the detention base, there would be a variety of elevations with the purpose of maximizing the impact of the slough. He stated that he feels they have come up with an optimum design. This design will have a tremendous effect on the Ten Year or One Hundred Year Flood levels in the slough. It is designed so that it will not cause water to spill into the complex on a frequent basis. He stated that maybe only every two to three years the fields might fill with water. Mr. Branson asked Ms. Smith if she could inform the Board about the different configurations previously discussed in the original design and to explain how these changes affected the user groups. Ms. Smith advised the original design had smaller fields planned. She stated that after her and Mrs. Brinkley met with the Soccer Club, they indicated that they were not interested in the smaller fields any longer. The Soccer Club preferred larger 11 vs. 11 fields and if desired they could play across the fields if smaller fields were needed. Ms. Smith indicated that she feels this design will better benefit the Soccer Club and other user groups that will be using the fields. Mr. Branson stated that the last time the Parks Board met the Board discussed removing the soccer fields out of Independence Park and relocating them at other locations. The goal for this park would be to have the newly developed soccer fields available at or about the same time as construction begins at Independence Park. Mr. Jo Miller asked Mr. Kell if he has any knowledge or previous experience with the parking lots holding up due to the fact that they will be underwater some of the time. Mr. Kell advised that they use a type of concrete for the parking lot that is designed to withstand flooding. Mr. Bagstad with Carter and Burgess stated they he does have experience in this area and stabilized concrete is best for this type of application. Mrs. Wilcoxson asked if there would be recycling centers or containers on the site. Mr. Branson advised that he would get with Keep Pearland Beautiful about setting up containers when the appropriate time came. Mr. Kell advised that he would look in to the cost difference between concrete and metal light poles. 3 Mr. Joe Miller made a motion to accept the design as presented. Mrs. Laura Austin seconded the motion and the motion carried 4 to 0. VI. DISCUSSION AND POSSIBLE ACTION REGARDING CENTENNIAL PARK IMPROVEMENT PLAN Mr. Branson passed out a drawing of the plan to the Parks Board. He stated that we are not as far along in this plan as we are on the Hickory Slough/Max Road Park Plan. Mr. Branson advised that the plan before the Parks Board today should look familiar. A grant application was submitted approximately two years ago with some of the same improvements. The estimated cost for the improvements as show is $567,000. Ms. Smith and Mr. Branson recently met with Girls Soft Ball, Little League Base Ball and the Soccer Association regarding their needs. The proposed plan calls for the addition of two lighted adult softball fields, additional parking and a pavilion. This is in line with the original Master Plan that was created for Centennial Park. Currently Girls Softball and Little League both utilize the Dad's Club for their practices and games. Currently the Dad's Club is over crowded and additional space is desired by both clubs. If Girls Softball were to move to Centennial Park, Little League could expand their program at the Dad's Club. This would also allow Girls Softball to expand as their population grew. Currently, both groups are full and cannot accommodate any additional players due to field space requirements. As Shadow Creek Ranch Park is developed, the Adult Soft Ball Leagues could move to this location in addition with other programs and leagues. Mr. Branson stated that when you are thinking about all of these projects and the upcoming Bond Election, it is very important that we look at the current and future needs of all of our citizens. In addition to the proposed bond improvements at Centennial Park, the City currently has approximately $400,000 available in this year's budget. Mr. Branson suggested the Board consider improvements on the other side of Mary' Creek at Centennial Park for possible development. Possible amenities would include additional parking, another pavilion, a splash pad (Rotary Club to fund $25,000 of the cost) and trails. Mr. Branson asked for the opinion of the Parks Board on moving forward with the Bond Referendum with the soft ball improvements and secondly the improvements with the splash pad, restrooms and pavilion on the other side of the Park. L, Mrs. Laura Austin made a motion to approve the plan as presented. The motion was seconded by Mr. Joe Miller and the motion carried 4 to 0. VII. DIRECTOR'S REPORT Mr. Branson advised that he placed a memo in the Parks Board member's binders. The memo states that on December 4, 2006 the Capital Projects Division is going to be presenting the Park Projects to the City Council. There are a total of nine projects, which are also listed in this memo. Mr. Branson requested that the members of the Parks Board be present to support these projects. Mr. Branson advised that several of the Parks Board members, Parks and Recreation Department, City Council, Mayor and Pearland ISD went to Louisiana a few weeks ago to see the Sulphur Natatorium and Recreation Center. After the tour, Mr. Branson made a presentation about this facility to the City Council. He stated that the Council is very interested in the Natatorium and also in the Recreation Center. The City Council's direction was to go ahead and develop a cost estimate for both amenities. From the Parks and Recreation Department stand point; the department is to recommend approval of both amenities. This would be a partnership between the City, PISD and PEDC. VIII. ADJOURNMENT The meeting adjourned at 9:10 a.m. These minutes respectfully submitted by: &dj AAX& Randi Wyatt Parks Office Coordinator Minutes approved as submitted and/or corrected this/`l day of t�,2< , , 2006. Tomas Gibbs, Chairperson l 5