2005-11-10 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTES MINUTES — REGULAR MEETING F THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, „ OF ,:THE . CITY OF
PEARLAND, TEXAS, HELD ON.:THU}RSDAY;NOVEMBER 1:0, 20005 AT 11:30
AM, IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE
ROOM,AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 11:55 AM.
II. BOARD MEMBER ROLL CALL
The following were present for the meeting:
Laura Austin Board Secretary
Ben Carranza Vice-Chairperson
Tom Gibbs Board Chairperson
Roy Loris Board Member
Rhonda Cyrus Director of Parks&Recreation
Mona Miller Parks&Recreation Office Coordinator
Board Members Scott Sherman and Christian Corl were absent.
III. APPROVAL OF MINUTES—October 13, 2005
Mrs. Austin made a motion, seconded by Mr. Carranza, to approve the
minutes as submitted. The motion passed 4 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING
PROPOSED REFUND/TRANSFER POLICY
Mrs. Cyrus explained the purpose of the refund/transfer policy for
program participants. A discussion ensued regarding the overall policy
and the amount of the withdrawal fee. Mrs. Cyrus stated that these fees
should be reviewed each year.
Mr. Carranza made a motion, seconded by Mrs. Austin, to approve the
Refund/Transfer policy with an increase to the withdrawal fee from $3.00
to $5.00. The motion passed 3 to 0.
V. DISCUSSION AND POSSIBLE ACTION REGARDING
PROPOSED DRESS CODE POLICY
Mrs. Cyrus explained that Human Resources does have a dress code
policy, however, this policy clarifies that a little further. She stated that
we want to be sure that our staff always looks professional.
Mr. Carranza made a motion, seconded by Mr. Loris, to approve the Dress
Code Policy.
VI. DISCUSSION AND POSSIBLE ACTION REGARDING
PROPOSED BEHAVIOR POLICY
Mrs. Cyrus explained that this policy addresses those individuals using our
facilities and participating in our programs.
Mr. Loris made a motion, seconded by Mr. Carranza, to approve the
Behavior Policy.
VII. DISCUSSION AND POSSIBLE ACTION. REGARDING
PROPOSED PARTNERSHIP POLICY AND PROPOSAL FORMAT
Mrs. Cyrus stated that this policy is intended to outline how we develop
partnerships to be sure that we are consistent. A discussion ensued
regarding the types of partnerships and proposals this policy pertains to.
Mr. Carranza asked if the City's legal staff had reviewed the policy. Mrs.
Cyrus explained they had reviewed it. She added that this item could be
tabled if the Board would like more time to review it.
Mr. Carranza made a motion, seconded by Mr. Loris, to table this item
until the Board has more time to review it. The motion passed 4 to 0.
VIII. DISCUSSION AND POSSIBLE ACTION REGARDING THE
UPDATED PROPOSED LAYOUT OF THE SOCCER FIELDS ON
MAX ROAD
Board Member DaLona Niland entered the meeting at 12:10 pm.
Mrs. Cyrus explained that the changes suggested by the Board and the
City Engineer have been made, however, she has not received the revised
- layout. She suggested that this item be tabled until she receives the new
drawings.
A lengthy discussion ensued regarding the use and lighting for this area.
Mr. Carranza made a motion, seconded by Mrs. Austin, to table this item
until Mrs. Cyrus receives the updated layout drawings. The motion passed
5toO.
IX. ELECTION OF OFFICERS
Mrs. Cyrus stated that the election of Board officers must take place each
year. She explained that the newly appointed officers would take affect as
of January, 2006.
A discussion ensued regarding the current officers for the Board.
Mrs. Niland made a motion, seconded by Mr. Loris, to keep the same
board members in the same capacities for the coming year. The motion
passed 5 to 0.
X. DIRECTOR'S REPORT
Mrs. Cyrus reviewed her report with the Board.
XI. ADJOURNMENT
The meeting adjourned at 12:49 pm.
✓Iinutes respectfully submitted by:
✓Iona A n Miller
Ise minutes approved s submitted and/or corrected this � day
e_ rawer , 200.
Chomas Gibbs