2005-10-13 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES — REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, OCTOBER 13, 2005, AT 11;30
AM, IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE
ROOM, AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 11:42 AM.
II. BOARD MEMBER ROLL CALL
The following were present for the meeting:
Laura Austin
Board Secretary
Christian Corl
Board Member
Tom Gibbs
Board Chairperson
Roy Loris
Board Member
DaLona Niland
Board Member
Rhonda Cyrus
Director of Parks & Recreation
Mona Miller
Parks & Recreation Office Coordinator
III. APPROVAL OF MINUTES— September 15, 2005
Mrs. Niland made a motion, seconded by Mr. Corl, to approve the minutes
as submitted. The motion passed 5 to 0.
IV. DISCUSSION AND POSSIBLE ACTION REGARDING FIELD
RENTAL FEES AND PROCEDURES
Mrs. Cyrus explained that we have not previously rented our sports fields,
therefore, we have developed procedures and policies to do so. She
explained that the Board also needs to discuss the rental policy for non-
profit organizations.
A lengthy discussion ensued regarding current rental fees and what type of
discounts other cities allow for non-profit organizations. The items
discussed included having non-profit groups do their own clean up after
their events, allowing different discounts for larger and small non-profit
groups, and what percentage discount to allow.
Mr. Corl made a motion, seconded by Mrs. Niland, to approve a 50%
discount to hourly rental fees for non-profit organizations. The
organizations will be required to pay the deposit and cleaning/attendant
fee in full. The motion passed 5 to 0.
A discussion ensued regarding the rental of the sports fields. Mrs. Cyrus
gave a brief synopsis of the proposed fees and procedures.
Mrs. Niland made a motion, seconded by Mrs. Austin, to approve the
Field Rental Fees and Procedures as submitted.
V. DISCUSSION AND POSSIBLE ACTION REGARDING THE
BOARD'S OBJECTIVES
Mrs. Cyrus read over the objectives and made changes as suggested by the
Board. She stressed the importance of families being active. She stated
that over three thousand people a year die from health related issues of
obesity. She explained that this type of statistical information will be
included in the Master Park Plan.
Mr. Loris made a motion, seconded by Mrs. Niland, to approve the
Board's objectives as revised. The motion passed 5 to 0.
VI. DISCUSSION AND POSSIBLE ACTION REGARDING THE
LAYOUT OF THE PROPOSED SOCCER FIELDS ON MAX ROAD
Mrs. Cyrus displayed a proposed layout of the soccer fields. A discussion
ensued regarding the layout and the use of the fields. The Board
expressed the need for additional parking. Mrs. Cyrus made changes to
the layout accordingly.
VII. DIRECTOR'S REPORT
Mrs. Cyrus gave a brief overview of her report.
She mentioned a possible partnership with Pearland I.S.D. for a
natatorium. She stated that she is in the process of compiling construction
costs, however, the cost of construction materials has increased
significantly.
Mrs. Cyrus explained that much of September was spent dealing with
hurricanes Katrina and Rita.
In addition, she mentioned that all staff performance appraisals were done
in September.
Mrs. Cyrus explained that the department worked with a consultant last
year to set performance goals and continuously maintains compliance with
and progress of these goals.
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She reminded the Board of the recent change in the Park Dedication
Ordinance fee from $350.00 per lot to $750.00 per lot. And, she stated
that the next thing the Board will need to do is review the contents of the
ordinance.
Mrs. Cyrus informed the Board of acreage that has been purchased by the
City off of Dixie Farm Road and Hasting-Friendswood Road that a portion
of will eventually be a park.
VIII. ADJOURNMENT
The meeting adjourned at 12:36 PM.
Minutes respectfully submitted by:
M�no 0-"� OIL
Mona AA Miller
These minutes approved as submitted and/or corrected this 10� day of
U & t,-Y\Io e - R , 2005.
Thomas Gibbs, Chairperson
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