2005-03-17 PEARLAND PARKS, RECREATION AND BEAUTIFICATION BOARD REGULAR MEETING MINUTESMINUTES—REGULAR MEETING OF THE PEARLAND PARKS,
RECREATION AND BEAUTIFICATION BOARD, OF THE CITY OF
PEARLAND, TEXAS, HELD ON THURSDAY, MARCH 17, 2005, AT 11:00 AM,
IN THE PARKS AND RECREATION DEPARTMENT CONFERENCE ROOM,
AT 2947 BROADWAY STREET, PEARLAND, TEXAS
I. CALL TO ORDER
The meeting was called to order at 11:35 AM with the following present:
Ben Carranza, Vice -Chairperson
Laura Austin, Board Secretary
Scott Sherman, Board Member
Roy Loris, Board Member
Rhonda Cyrus, Parks & Recreation Director
Mona Ann Miller, Parks & Recreation Office Coordinator
Michelle Dunn, Recreation Superintendent
Greg Moore, Parks Superintendent
II. APPROVAL OF MINUTES — January 13, 2005
Roy Loris made a motion, seconded by Laura Austin, to approve the
minutes as submitted. The motion passed 4 to 0.
M. PRESENTATION BY MICHELLE DUNN, RECREATION
SUPERINTENDENT, REGARDING RECREATIONAL
OPPORTUNITIES CURRENTLY OFFERED IN PEARLAND
Michelle Dunn showed a very informative presentation, including a flow
chart of the Recreation Department personnel, a list of recreation locations
with the number of visits participants make to each facility, League
participants, special events, photos of different activities and events, and a
list of sponsors.
Board Member DaLona Niland arrived at 11:40 AM.
IV. DISCUSSION AND POSSIBLE ACTION ON THE MELVIN
KNAPP SENIOR CENTER POLICIES AND PROCEDURES
Rhonda Cyrus explained that the rules for the Senior Center have never
been written, therefore, we are attempting to write policies and procedures
for them.
DaLona Niland stated that on A2, Visitors at the Senior Center, the last
sentence in the paragraph should read "Those who "will not" abide by
these rules will be asked to leave the center". Instead of, "Those who
cannot...".
Mrs. Niland explained that on A3, Code of Conduct, states that they have
a "zero tolerance", however, they actually allow three chances.
Mrs. Niland also stated that the entire document has numerous
grammatical and punctuation errors that she had begun to mark up. Mrs.
Cyrus asked her to leave a copy of her mark ups so corrections could be
made.
Mrs. Niland expressed her concern that the Melvin Knapp Senior Center
Release (A6) did not address cleanliness of the facility after use. She
explained that it should read that the building should be left as clean as it
was found. She added that there should also be a penalty for not cleaning
the facility after use.
Scott Sherman was concerned with the way the Waiver and Release (A7)
was written. He stated that no court of law would uphold a waiver that
waives negligence. He explained that someone could slip and fall after the
floor is polished or something of that nature.
Ben Carranza stated that we might want to list examples of a "sexually
based product or service" in the fourth paragraph of A2, Guidelines for
sponsorship of events at the Senior Center.
Mr. Sherman asked for an explanation of the third paragraph of A2, where
is states "Politically affiliated groups may not sponsor events three months
prior and up to an election." Mrs. Dunn explained that this is to prevent
politicians from soliciting votes by sponsoring an event.
Mrs. Cyrus explained that she would address the Board's comments and
bring a revised copy of the Senior Center paperwork back to the Board at
the next meeting.
Chairperson Thomas Gibbs arrived at 11:51 AM.
V. DISCUSSION AND POSSIBLE ACTION REGARDING THE
PARKS AND RECREATION DEPARTMENT LOGO
Ms. Dunn passed around two samples of the proposed logo for the Board
to comment on. She explained that these are the top two out of eight
samples that the consultant provided. She added that the department logo
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should compliment the City of Pearland logo as well as identify more of
what the department does.
A lengthy discussion ensued regarding the two logos. Mrs. Niland
suggested that the tree somehow be combined with the other diamonds
logo. Ms. Dunn stated that the consultant did mention that the people on
the logo could be shown as doing certain activities. The general
consensus of the Board was that the diamonds with different pictures of
activities would be most affective.
VI. DISCUSSION AND POSSIBLE ACTION REGARDING A MISSION
STATEMENT
Several sample mission statements were read and discussed. Mr. Sherman
read his proposed mission statement. The Board decided to use Mr.
Sherman's statement as a draft and make changes. A lengthy discussion
ensued and numerous changes were made to the original draft.
Mrs. Cyrus asked the Board members to begin considering some goals and
objectives of the department.
VII. DISCUSSION AND POSSIBLE ACTION REGARDING
MANDATORY DEDICATION FEE
Mrs. Cyrus explained the current mandatory dedication ordinance to the
Board. She also reviewed the spreadsheet of other cities' fees. After a
short discussion, Mr. Gibbs made the motion to raise our mandatory
dedication fees to $500 per unit. Mr. Carranza seconded the motion.
Motion passed 6 to 0.
VIII. DIRECTOR'S REPORT
Mrs. Cyrus stated that the Director's report is provided so the Board is
aware of the items that the department is currently working on. She
explained a few aspects of the report.
IX. DISCUSSION AND POSSIBLE ACTION REGARDING THE
MASTER PLAN QUESTIONAIRE
Mrs. Cyrus explained that we are trying to decide whether to do a phone
survey or a survey in the Pearland In Motion mail out. She added that the
Pearland In Motion will be mailed out in early June.
Mrs. Cyrus informed the Board of two community meetings being held
April 18th & 19th. She asked that the Board members each attend one
night.
X. ADJOURNMENT
The meeting adjourned at 1:25 PM.
Minutes respectfully submitted,
Mona n Miller, Parks & Recreation Office Coordinator
Minutes approved as submitted or corrected thiTt
s aay of 2005.
Thomas Gibbs, Chairperson