R2020-188 2020-09-28RESOLUTION NO. R2020-188
A Resolution of the City Council of the City of Pearland, Texas, authorizing
a construction materials testing contract with Geoscience Engineering and
Testing, Inc., in the estimated amount of $56,924.00, for the Linwood Street
Reconstruction Project.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That certain contract for construction materials testing associated with
the Linwood Street Reconstruction Project, a copy of which is attached hereto as Exhibit "A"
and made a part hereof for all purposes, is hereby authorized and approved.
Section 2. That the City Manager or his designee is hereby authorized to execute,
and the City Secretary to attest, a contract for construction materials testing associated with the
Linwood Street Reconstruction Project.
PASSED, APPROVED and ADOPTED this the 28th day of Septe A.D., 2020.
ATTES
CRYS AL ROAN, TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
CA-
ar__,
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
Exhibit A
CONTRACT FOR PROFESSIONAL SERVICES
THIS CONTRACT is entered into upon final execution by and between the City of Pearl.an_d
("CITY") and GeoScience Engineering; & Testing. Inc. ("CONSUTA'ANTI').
The CITY engages the CONSULTANI.` to perform Construction Materials Testing Services for a
project known and described as Street Reconstruction (Linwood Oaks & Orange Circle)' &
Orange Circle Water Line ("PROJECT"). (Project # TR1901 & WA1907)
SECTION I - SERVICES OF THE CONSULTANT
The CONSULTANT shall perform the following protcssional services to CITY standards and in
accordance with the degree of care and skill that a professional in Texas would exercise under
the same or similar circumstances:
A. The CONSULTANT shall perform Construction Materials 'Testing Services. See
Exhibit A, attached, for a detailed SCOPE OF WORK. The PROJECT schedule
shall conform to the construction schedule.
B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost
of the PROJECT.
C. The CONSULTANT acknowledges that the CITY (through its employee
handbook) considers the following to be misconduct that is grounds for
termination of a CITY employee: Any fraud, forgery, misappropriation of funds,
receiving payment for services not performed or for hours not worked,
mishandling or untruthful reporting of money transactions, destruction of assets,
embezy.:lement, accepting materials of value from vendors, or consultants, andlor
collecting reimbursement of expenses made for the benefit of the CITY. The
CONSULTANT agrees that it will not, directly or indirectly; encourage a CfTY
employee to engage in such misconduct.
U. The CONSULTANT recognizes that all drawings, special provisions, field survey
notes, reports, estimates and any and all other documents - or work product
generated by the CONSULTANT under the CONTRACT shall be delivered to the
CITY upon request, shall become subject to the Open Records Laws of this State.
E, The CONSULTANT shall procure and maintain for the duration of this
Agreement, insurance against claims for injuries to persons, damages to property,
or any errors and omissions relating to the performance of any work by the
CONSULTANT, its agents, employees or subcontractors under this Agreement,
as follows:
(1) Workers' Compensation as required by law.
(2) Professional Liability Insurance in an amount not less than $1,000,000 in
the aggregate.
nf:sign I of 7 02. Revised 01/2019
(3) Comprehensive General Liability and Property Damage Insurance with
minimum limits of $1,000,000 for injury or death of any one person,
$1,000,000 for each occurrence, and $1,000,000 for each occurrence of
damage to or destruction of property.
(4) Comprehensive Automobile and Truck Liability Insurance covering
owned, hired, and non -owned vchicics, with minimum limits of
$1,000,000 for injury or death of any one person, $1,000,000 for each
occurrence, and $1,000,000 for property damage.
The CONSUL: I.'ANT shall include the CITY as an additional insured under the
politics, with the exception of the Professional Liability hnsurance and Workers'
Compensation. The CONSULTANT shall agree to waive its Right to
Subrogation. Certificates of Insurance and endorsements shall be furnished to the
CITY before work commences. Each insurance policy shall be endorsed to state
that coverage shall not be suspended, voided, canceled, and/or reduced in
coverage or in limits ("Change in Coverage") except with prior written consent of
the CITY and only after the CITY has been provided with written notice of such
Change in Coverage, such notice to be sent to the CITY either by hand delivery to
the City Manager or by certified mail, return receipt requested, and received by
the City no fewer than thirty (30) days prior to the effective date of such Change
in Coverage. Prior to commencing services under this CONTRACT,
CONSULTANT shall furnish CITY with Certificates of Insurance, or formal
endorsements as required by this CONTRACT, issued by CONSULTANT'S
insurcr(s), as evidence that policies providing the required coverage, conditions,
and limits required by this CONTRACT are in full force and effect.
F. The CONSULTANI' shall indemnify and hold the CITY, its officers, agents, and
employees, harmless from any claim, loss, damage, suit, and liability of every
kind for which CONSULTANT is legally liable, including all expenses of
litigation, court costs, and attorney's fees, for injury to or death of any person, for
damage to any property, or errors in design, any of which. are caused by the
negligent act or omission of the CONSULTANT, his officers, employees, agents,
or subcontractors under this CONTRACT.
G. All parties intend that the CONSULTANT, in performing services pursuant to this
CONTRACT, shall act as an independent contractor and shall have control of its
own work and the manner in which it is performed. The CONSULTANT is not to
be considered an agent or employee of the CITY.
SECTION II - PERIOD OF SERVICE
This CONTRACT will he binding upon execution and end upon completion of the construction
related work not to exceed 10 months alter execution of this contract.
Design 2 of 7 D2 Revised 0412019
SECTION 111- CONSULTANT'S COMPENSATION
A. The total compensation for the services performed shall not exceed $56,924,00
924,00
($53,596.50 - TR1901 & $3,327.50 - VA1907).
B. The CITY shall pay the CONSIJI,TANI' in monthly installments based upon Unit
Prices shown in the SCOPE OF WORK attached.
C. The CITY shall make payments to the CONSULTANT within thirty (30) days
after receipt and approval of a detailed invoice. Invoices shall be submitted on a
monthly basis,
D. CONSULTANT shall invoice for work performed during the preceding thirty day
period ("Billing Period"). The Billing Period shall run from the 26' day to the
25"' day of each consecutive month. Invoices shall be submitted to CITY not
more frequently than once every 30 days. CONSIJLTANT shall be responsible
for timely submittal of all invoices and CONSULTANT shall not be entitled to
payment for invoices in arrears. All invoices shall reflect most recent single
Billing Period only and represent the true, correct and accurate account of work
performed during the Billing Period.
E. For an agreed contract amount identified as "Lump Sutn", Not to Exceed" and
"Reimbursable" the CONSULTANT shall not exceed the fixed contractual
amount without written authorization in the form of a Contract Amendment.
CONSULTANT shall provide 45 days prior notice to the CITY in the event
contract fees may exceed the fixed contract amount. CONSULTANT shall be
responsible for ensuring that such authorization is complete and executed by all
parties performing any work or submitting any invoices for work that exceeds the
fixed contract amount under any expense category.
T. Allowable Reimbursable Expenses
CONSULTANT shall identify and include in the proposal any anticipated
Reimbursable Expenses, and shall itemize Reimbursable Expenses by work
category. Reimbursable Expenses shall be invoiced AT COST without
subsequent markup by the CONSULTANT. All invoices containing a request for
Reimbursable Expenses shall include copies of die original expense receipts
itemized per the allowable category. Allowable Reimbursable Expenses include:
• Hard copy reproductions, copies and/ or binding costs
• Postage
• Mileage, for travel from Consultant's local office (within a 25 mile radius)
to meetings at the City ot• job -site. Mileage shall be charged at the current
IRS rates.
• Travel expenses, mileage from local office to State or federal regulatory
agency office beyond 100 miles.
Design 3 of 7 D2 Revised 0412019
• Lodging expenses, for destinations beyond 100 miles from the
Consultant's local office AND when business hours exceed eight hours
within one business day OR requires more than one eight hour day.
F.2. Disallowed Expenses
Disallowed Expenses include travel expenses for professional expertise traveling
into the greater Houston area from Consultant offices outside of the greater
Houston area.
SECTION IV - TIIE CITY'S RESPONSIBILITIES
A, The CITY shall designate a project manager during the terns of this CONTRACT.
The project manager has the authority to administer this CONTRACT and shall
monitor compliance with all terms and conditions stated herein. All requests for
information from or a decision by the CITY on any aspect of the work shall be
directed to the project manager.
B. The CITY shall review submittals by the CONSULTANT and provide prompt
response to questions and rendering of decisions pertaining thereto, to minimize
delay in the progress of the CONSULTANT'S work. The CITY will keep the
CONSULTANT advised concerning the progress of the CITY'S review of the
work. The CONSULTANT agrees that the CITY'S inspection, review,
acceptance or approval of CONSULTANT'S work shall not relieve
CONSULTANT'S responsibility for errors or omissions of the CONSULTANT' or
its sub -consultants) or in any way affect the CONSLJ,TANl''s status as an
independent contractor of themy.
TERMINATION
A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -
- with or without cause -- by delivering written notice to CONSULTANT
personally or by certified mail at 405 E. 20th Street, Houston, TX 77008.
Immediately alter receiving such written notice, the CONSULTANT shall
discontinue providing the services under this CONTRACT.
B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all
drawings, special provisions, field survey notes, reports, estimates and any and all
other documents or work product generated by the CONSULTANT under the
CONTRACT, entirely or partially completed, together with all unused materials
supplied by the CITY on or before the 15a° day following tenn.ination of the
CONTRACT.
C. In the event of such termination, the CONSULTANT shall be paid for services
performed prior to receipt of the written notice of termination. The CITY shall
make final payment within sixty (60) days after the CONSULTANT' has delivered
Design 4 of 7 U2 Revised 002019
to the CITY a detailed invoice for services rendered and the documents or work
product generated by the CONSULTANT under the CONTRACT.
D. If the remuneration scheduled under this contract is based upon a fixed fee or
definitely ascertainable suns, the portion of such sum payable shall be
proportionate to the percentage of services completed by the CONSULTANT
based upon the scope of work.
E, In the event this CONTRACT is terminated, the CITY shall have the option of
completing the work, or entering into a CONTRACT with another party for the
completion of the work.
F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT
breaches any provision of this CONTRACT, then the CITY shall have all rights
and remedies in law and/or equity against CONSULTANT. Venue for any action
or dispute arising out of or relating to this CONTRACT shall be in Brazoria
County, Texas. The laws of the State of 'Texas shall govern the terms of this
CON'T'RACT. The prevailing party in the action shall be entitled to recover its
actual damages with interest, attorney's fees, costs and expenses incurred in
connection with the dispute and/or action. CONSULTANT and CITY desire an
expeditious means to resolve any disputes that may arise between under this
CONTRACT. To accomplish this, the parties agree to mediation as follows: If a
dispute arises out of or relates to this CONTRACT, or the breach thereof, and if
the dispute cannot be settled through negotiation, then the parties agree first to try
in good faith, and before pursuing any legal remedies, to settle the dispute by
mediation of a third party who will be selected by agreement of the parties,
SECTION VI — ENTIRE AGREEMENT
This CONTRACT represents the entire agreement between the CITY and the CONSULTANT
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
CONTRACI' may be amended only by written instrument signed by both panics.
SECTION VII -- COVENANT AGAINST CONTINGENT FEES
The CONSULTANT affirms that he has not employed or retained any company or person, other
than a bona fide employee working for the CONSULTANT to solicit or secure this
CONTRACT, and that he has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage brolcerage fee, gift, or any other
consideration, contingent upon or resulting from the award or making of the CONTRACT. For
breach or violation of this clause, the CITY may terminate this CONTRACT without liability,
and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise
recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent
fee that has been paid.
Design 5 of 7 D2 Revised 0412019
SECTION VIII- SUCCESSORS AND ASSIGNS
This CONTRACT shall not be assignable except upon the written consent of the parties hereto.
C PE D, TEXAS ATE
09/15120
CONSULTANT DATE
Design 6 of 7 D2 Revised OV2019
House Bill 89 Verification
7—r--'T-P70 L - ) (Persor
representative (hereafter referred to as "Representative") of
business name, hereafter referred to as "Business Entity"),
of eighteen (18) years of age, after being duly sworn by
hereby depose and affirm the following -
name), the undersigned
k'C' ____ (company or
being an adult over the age
the undersigned notary, do
1. That Representative is authorized to execute this verification on behalf of
Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of
Pearland; and
3. That Representative understands that the term "boycott Israel" is defined by
Texas Government Code Section 2270.001 to mean refusing to deal with, terminating
business activities with, or otherwise taking any action that is intended to penalize, inflict
economic harm on, or limit commercial relations specifically with Israel, or with a person
or entity doing business in Israel or in an Israel�trollcsd territory, but does not include
an action made for ordinary business rposes.
1G ATURE OF REPRESENTATIV
SUBSCRIBE AND ,SW ' O BEFORE ME, the undersigned authority, on
this day of E fz 20
*" Tnsw+t,HOLT
My Notary ID # 131809970
E*kn Novembef 29, 2022
Notary Public
D2 Reviser! 04+2019
^—Aok., GGINEOSCIENCE
ENEERING & TESTING, INC
Nill') 10
September 11, 2020
City of Pearland / Engineering and Capitol Projects
2559 Hillhouse Rd
Pearland, TX 77584
281-652-1682 Office
dgomez@pearlandtx.gov
Attention: Darcy Gomez
Project Manager
405 E 20th Seal
Horton, Texos 77008
713.861.9700
713.861.4477 Fox
IR WOODLANDS
Reference: Construction Phase Services - Materials Testing and Inspection Services
Orange Circle and Linwood Pavement Reconstruction
Orange Circle Waterline
Pearland, TX
GETI Proposal No. 20093
Geoscience Engineering & Testing, Inc. (GETI) is pleased to provide our proposed fee for material testing
and inspection services in response to your request and subsequent emails for the above referenced
project. We appreciate your selection of Geoscience to provide these services.
Project Information
Project information was provided by City of Pearland Engineering and included the following:
1. Drawings Set dated July 28`h, 2020 and Project Manual prepared by ARKK Engineers, LLC.
Scope of Work
GETI is pleased to offer a program of acceptance testing and observation which will include the
following items:
A. Proof Roll and Chemical Stabilization of Soil for Paving Subgrade
B. Cement Stabilized Backfill for Drainage Culverts
C. Laboratory Compaction and Field Density Test of Paving Subgrade Material
D. Concrete Observations and Testing to Determine the Compressive Strength of Concrete.
E. Trench Backfill Observation and Testing for Waterline
Fee Estimate
Based on the plans and other documents provided our estimated fees for this project are approximately
$ 53,596.50 for the pavement project and $3,327.50 for waterline project which brings the total for this
to $56,924.00. This is a good faith estimate, and suggested budget only, since the actual cost will depend
on the contractor's schedule and efficiency, items over which we have no control. It is also understood
that this will be a 60 -day project which is what our fees are based upon. You will be billed only for the
actual services performed.
The GETI Fee Schedule of Personnel and Tests Is also attached, along with our Basis of Estimate.
We appreciate your consideration and this opportunity. We look forward to working with you on this
project.
If you have further questions or require additional Information, please do not hesitate to call.
Respectfully Submitted,
GEOSCIENCE ENGINEERING & TESTING INC.
TEXAS F-4802
James Taylor, CET
Branch Manager
Attachments Fee Schedules
Terms and Conditions
Ron Falan
Executive Vice President
Fee Schedule of Personnel and Tests - Estimate
I
i services
Orange Circle and Linwood Pavement Reconstruction
ESTIMATE OF PROPOSED SM]
Fa awed Quantity I U
1t V2020'
?rice;
L:ngineering Technician /NKY-,T Ll, SB 101 & 102, ACI I
500 hrs.
$65.00;
$32,500.00'
;Engineering Technician OT/NI= II, SB 101 & 102, ACI j
30. hrs.
$97.50;`
$2,925.00;
5 Vehicle ;
79. trip j
$72.505
.. ,
$5,727.50.
lNuclearCmu a
� ... _ g. E
l6;triP �
5 .. t
$50.00:
$800.00:
Subtotal ...............................................
L$41,952.50,
'. $225.00-
$450.00:
1Atterberg Limits ASTM D4318
2. ea.
$65,00,
$130.00
l.Ah.gm ory Testing;
Compressive StrengthConcrctc Cglindcrs ASTM C39
252. ea,
f $17.00;
$4,284.00,
!Concrete MixDesignReview
2.ea.
i $125.00•
$250.00:
Slandani Pnxtor ASTM D698
1 ea.
; $210.00.
$210.00
;1 irne Proctor ASTM D698
2 ea.
'. $225.00-
$450.00:
1Atterberg Limits ASTM D4318
2. ea.
$65,00,
$130.00
Minus #200 Sieve ASTM D1140
2: ea.
; $50.00.
$100.00
Cement Slabilimd Stand ProcturASTM D558
1 -ca.
$2251X1'
$225.00
!Compressive Strength of C.S.S. ASTM D1632
24° ca.
$70.00:
$1,680,00.
iOptimumL.imeContent- PlMethod
2; ca
$245.00;
$490.00
Sublotal................................................
,�peeial Observations:
Structural Steel Technician/ t,'WI
O;hrs.
$0,00.
Fireproofing Technician/ ICC Level I
i 0�hrs.
$75.00,
Floor Flatness Inspection
Oitrip
$1,200.00`
$0.00
Vehicle
0i hip
$72.50,
9 0.00
Subtotal...............................................
$0.00,
• tm gmeenn g tcepnrts
'Principal Engianeer 0irs. $2[10.0(1; $1,80D.00
Pmjeet Management 22.50:hrs. 1 $90.00, $2,025.00
Administrutive Services 0.00'hrs. $45.(R)$O.OD'
.
Subtotal ................................................ l $3,825.00'
! Estimate For Project $53,596.50
3
Orange Circle Waterline WA1907
.Servkes
USHIMATROF PROPOSED SIRVICES
jFsfimuced Quantity
Soil Observations:
I�Engiaeering Technician /NicEr II,
sp 101 & 102, Aa . 1 32 hrs.
Engineering Technician OTIN[crr
11, SB 101 & 102, ACI t 0, hrs.
Vehicle
5: trip
Nuclear
5;
-.trip
........................ ................... ...
Laboratory Ty� tin g:
I
IGonVms ive Strength Concrete C� Iinde
1Concrete r,ctcMixDcsignRcvicw
Standard Proctor ASTM D698
Lime Proctor ASTM D698
Atterberg Units ASTM D4318
Minus #200 Sieve ASTM D1140
Cement Stabilized Send Proctor ASTM
Compressivc Stnmgth of C.S.S. ASTM
C)Ptfinum Lire Cement - PI Method
muiul
,.Stnictuml Steel Technician/ CWI
i Fireproofing Technician/ ICC bevel I
Floor Flatness Inspection
Vehicle
(reports:
:Engineering P
lllrineipal Engineer
;Project Management
Adrninistrative Services
Eist4mte For Project
rs ASTM C39 j 0:
0; ca.
ea.
0: ca.
t Oi ca.
O,ea.
558 O; ea.
D1632 0 ea.
subt0 t Pj .............................................
0 hrs.
0: hrs.
0, trip
0 trip
Subtotal..................... .. .............. ........
jq
hn
2,50! lirs.
0.00 hrs.
Subtotal............................................
9/8/2020
Price' Fee
$65.00' $2,080.00
$97.50" $0.00;
$72.501 $362.50
$50.00 $250.00
$2,692.50,
$11,00: $0.00-
$]25.00; $0.00.
0,00, $210.00
SM.00: $0.00,
$65.001 $0.00
$50.00: $0,00
$225,00' $0.00
570.00! $0,00
$245.00' $0.00:
m
$75.00 $0,001
$1,2W.W. $0.00
$72.50 $0,00'
$200.00: MOD
$90.00, $225.00
$45.00: MOD
$425.00
$3,327.50
4
0 hrs.
0: hrs.
0, trip
0 trip
Subtotal..................... .. .............. ........
jq
hn
2,50! lirs.
0.00 hrs.
Subtotal............................................
9/8/2020
Price' Fee
$65.00' $2,080.00
$97.50" $0.00;
$72.501 $362.50
$50.00 $250.00
$2,692.50,
$11,00: $0.00-
$]25.00; $0.00.
0,00, $210.00
SM.00: $0.00,
$65.001 $0.00
$50.00: $0,00
$225,00' $0.00
570.00! $0,00
$245.00' $0.00:
m
$75.00 $0,001
$1,2W.W. $0.00
$72.50 $0,00'
$200.00: MOD
$90.00, $225.00
$45.00: MOD
$425.00
$3,327.50
4
m
$75.00 $0,001
$1,2W.W. $0.00
$72.50 $0,00'
$200.00: MOD
$90.00, $225.00
$45.00: MOD
$425.00
$3,327.50
4
4
Purpose
Memo
To: Clay Pearson, City Ma
From: Darcy Gomez, ProjeVIVIanager
10 September 2020
To: Mayor and City
Council members
Neighborhood street
reconstruction award coming to
you for award. Clay
CC: Trent Epperson, AAsistant City Manager
Robert D Upton .E., Director of Engineering & Project
Clarence Witt r, Director of Public Works
Skipper Jono, Assistant Director of Capital Projects
Date: SeptemVr 10, 2020
Re: Street Reconstruction (Linwood Oaks & Orange Circle) & Orange
Circle Waterline
This memo provides information about the progress of the Street Reconstruction (Linwood Oaks
& Orange Circle) & Orange Circle Waterline and the forthcoming proposed award of a contract
for construction. The contract is scheduled for presentation to Council on September 28 meeting
agenda.
Background
The Street Reconstruction (Linwood Oaks & Orange Circle) & Orange Circle Waterline project is
part of the Street Reconstruction program approved in the 2019 Bond Referendum. The program
reconstructs the City's concrete and streets with the lowest Pavement Condition Index (PCI). The
street identified within the Linwood Oaks Subdivision have a current PCI ranging between 37-66,
this area ranks #1 in the replacement priority list for concrete streets. Orange Circle has a PCI of
40 and is ranked #2 in the replacement priority list.
Replacement of the waterline is required due to the existing waterline being transite pipe and
shallow location that will be affected by the road reconstruction. The waterline will be replaced
with PVC pipe material.
The streets within Linwood Oaks subdivision designated for improvement are Briar Circle,
Linwood Oaks, and Yupon Circle. This project involves reconstructing these streets with new 6"
thick concrete curb & gutter pavement and includes the reconstruction of existing storm sewer
inlets at Plum Street. Orange Circle is planned to be reconstructed with new 6" thick concrete
curb & gutter pavement and includes the reconstruction of existing storm water inlets on Orange
Circle North and Orange Circle South. The project also includes the replacement of 1,000 -feet of
existing water lines on Orange Circle and approximately 700 feet of water line on Mykawa Road
between Orange Street and Orange Circle.
The design for the Street Reconstruction (Linwood Oaks & Orange Circle) & Orange Circle
Waterline was performed by ARKK Engineers. The design NTP was issued in August 2019 and
design was completed in June 2020.
Bid and Award
Advertising for the project commenced on July 29, 2020 and followed the current practice of two
ads and a non -mandatory pre-bid conference for non-critical or non-complex projects. The non-
mandatory practice for selected projects has been due to the COVID pandemic. We have been
holding Pre-bid meetings via virtual platforms and have had good success on contractor
participation. The project was planned to utilize the Low Bid (Local Gov't Code Chapter 271,
subchapter B) Lowest Responsible Bidder process. Bids were opened on August 20,2020. Nine
contractors submitted bids ranging from $1,493,273.00 to $3,018,303.00. PRV Services, Inc.,
was the apparent responsible low bidder, submitting the bid of $1,493,273.00 which is
approximately 7.86% below the engineer's construction estimate of $1,899,180.40.
PRV Services, Inc. has not worked in the City of Pearland before. PRV has been in business
since 2014 and has successfully completed several street reconstructions projects as a
subcontractor for SER Construction Partners, LLC working in the Houston Metro Area. ARKK
Engineers reached out to the references provided by PRV and they indicated they were very
pleased with the work performed by PRV Services and would consider them on future projects.
According to PRV's Representatives', PRV is also familiar with the City of Pearland's
requirements and expectations and are looking forward to this opportunity and have the qualified
personnel and experience to complete the work successfully and on time. The Owner/Project
Manager for PRV Services, Inc. had previously worked with the City of Pearland as a Senior
Project Manager representing SER Construction Partners, LLC for the following projects:
Regency Park Subdivision Paving and Drainage and Kirby Drive Improvements.
ARKK Engineers has reviewed the bids and has provided a Recommendation to Award to PRV
Services, Inc. Staff will recommend to Council at its September 28 agenda to award the contract
to PRV Services, Inc. in the amount of, $1,493,273.00.
The contract includes 240 calendar days of substantial completion with an additional 30 days to
achieve final completion. With Council approval in late September, Staff plans to hold the pre -
construction conference in October and issue the Notice to Proceed (NTP). The expected
completion date is July 2021.
In addition to the construction contract award, staff will bring the construction materials testing
contract before Council on September 28, 2020. Staff has negotiated a professional services
contract with Geoscience Engineering & Testing, Inc. (GETI) in the not to exceed amount of
$56,924.00. GETI will provide acceptance testing and observation services to include of proof -
rolling observations of paving subgrade; laboratory compaction and field density testing of
subgrade materials; stabilized observations for the paving subgrade material; reinforcement
observations; concrete observations and testing to determine the compressive strength of
concrete.
A project information packet with Frequently Asked Questions was sent to the residents in June
2020. The existing conditions and the design from ARKK did not include sidewalks along Briar
Circle and West Linwood Oaks Street. Staff included a comment form in the packet, asking the
residents of Briar Circle and West Linwood Oaks Street if they would like sidewalks in their
neighborhood. All the residents declined. Therefore, ARKK moved forward with their design and
did not include sidewalk in those areas. Staff will continue communication with the residents and
and road closure changes via mail and/or door hangers.
Schedule
Design Start
Bid Start
Construction Start
Proposed Construction Completion
Budget Info
Street Reconstruction (Linwood & Orange Circle)
Base Line
August -19
June -20
October -20
July -21
Current
August -19
July -20
Funding Sources Series To Date Future
Total Budget
General Revenue - Cash
-
Certificates of Obligation
-
Certificates of Obligation
-
General Obligation Bonds TBS 2021 2,230,000
-
General Obligation Bonds
-
W/S Revenue Bonds
-
Impact Fee - Debt
-
Other Funding Sources
-
Total Funding Sources 2,230,000 -
2,230,000
Expenditures
To Date Future
Total
PER
-
Land
-
Design
203,870
203,870
Construction
1,375,092
1,375,092
Construction Management/Inspection
-
Construction Materials Testing
53,597
53,597
FF&E
-
Total Expenditures
203,870 1,428,689 1
1,632,559
Project Balance/Contingency 597,442
Orange Circle Waterline
Funding Sources Series To Date Future Total Budget
General Revenue - Cash -
Certificates of Obligation -
Certificates of Obligation -
General Obligation Bonds -
System Revenue - Cash 320,000 320,000
W/S Revenue Bonds -
Impact Fee - Debt -
Other Funding Sources
Total Funding Sources 320,000 - 1 320,000
Expenditures
To Date Future
Total
PER
-
Land
-
Design
27,635
27,635
Construction
118,181
118,181
Construction Management/Inspection
-
Construction Materials Testing
3,328
3,328
FF&F
-
Total Expenditures
27,635 121,5091
149,144
Project Balance/Contingency 1 170,857
Recommendation
Staff will recommend Council approve and award the construction services contract to PRV Services,
Inc. in the amount of $1,493,273.00 at the September 28, 2020 Council meeting.
Project Map
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Street Reconstruction
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