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R2020-179 2020-09-28RESOLUTION NO. R2020-179 A Resolution of the City Council of the City of Pearland, Texas, authorizing a contract with R. G. Miller Engineers for design services, associated with the Shadow Creek Ranch Lift Station Rehabilitation Project, in the estimated amount of $113,700.88. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain contract for design services associated with the Shadow Creek Ranch Lift Station Rehabilitation Project, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest a contract for design services associated with Shadow Creek Ranch Lift Station Rehabilitation Project. PASSED, APPROVED and ADOPTED this the 28th day of September A.D., 2020. t TOM REID MAYOR ATT ST: C YS L ROAN, TRMC, CMC CITY SECRETARY APPROVED AS TO FORM: 61--- DARRIN M. COKER CITY ATTORNEY CONTRACT FOR PROFESSIONAL SERVICES THIS CONTRACT is entered into upon final execution by and between the City of Pearland ("CITY") and R.G. Miller Engineers, Inc. ("CONSULTANT"). The CITY engages the CONSULTANT to perform professional services for a project known and described as Shadow Creek Regional Lift Station Rehab and Generator ("PROJECT"). (Project #WW2004) SECTION I - SERVICES OF THE CONSULTANT The CONSULTANT shall. perform the following professional services to CITY standards and in accordance with the degree of care and skill that a professional in Texas would exercise under the same or similar circumstances: A. The CONSULTANT shall perform engineering services. See Exhibit A, attached, for a detailed SCOPE OF WORK and PROJECT schedule. The PROJECT schedule shall be submitted in digital and hard copy form in the Microsoft Project for Windows format. B. The CONSULTANT shall prepare and submit a detailed opinion of estimated cost of the PROJECT. C. The CONSULTANT acknowledges that the CITY (through its employee handbook) considers the following to be misconduct that is grounds for termination of a CITY employee: Any fraud, forgery, misappropriation of funds, receiving payment for services not performed or for hours not worked, mishandling or untruthful reporting of money transactions, destruction of assets, embezzlement, accepting materials of value from vendors, or consultants, and/or collecting reimbursement of expenses made for the benefit of the CITY. The CONSULTANT agrees that it will not, directly or indirectly; encourage a CITY employee to engage in such misconduct. D. The CONSULTANT shall submit all final construction documents in both hard copy and electronic format. Plans shall be AutoCAD compatible and all other documents shall be Microsoft Office compatible. The software version used shall be compatible to current CITY standards. Other support documents, for example, structural calculations, drainage reports and geotechnical reports, shall be submitted in hard copy only. All Record Drawings electronic 'files shall be submitted to the CITY in TIF format. E. The CONSULTANT recognizes that all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT shall be delivered to the CITY upon request, shall become subject to the Open Records Laws of this State. F. The CONSULTANT shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons, damages to property, or any errors Design 1 of 7 D2. Revised 04/2019 and omissions relating to the performance of any work by the CONSULTANT, its agents, employees or subcontractors under this Agreement, as follows: (1) Workers' Compensation as required by law. (2) Professional Liability Insurance in an amount not less than $1,000,000 in the aggregate. (3) Comprehensive General Liability and Property Damage Insurance with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for each occurrence of damage to or destruction of property. (4) Comprehensive Automobile and Truck Liability Insurance covering owned, hired, and non -owned vehicles, with minimum limits of $1,000,000 for injury or death of any one person, $1,000,000 for each occurrence, and $1,000,000 for property damage. The CONSULTANT shall include the CITY as an additional insured under the policies, with the exception of the Professional Liability Insurance and Workers' Compensation. The CONSULTANT shall agree to waive its Right to Subrogation. Certificates of Insurance and endorsements shall be furnished to the CITY before work commences. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, and/or reduced in coverage or in limits ("Change in Coverage") except with prior written consent of the CITY and only after the CITY has been provided with written notice of such Change in Coverage, such notice to be sent to the CITY either by hand delivery to the City Manager or by certified mail, return receipt requested, and received by the City no fewer than thirty (30) days prior to the effective date of such Change in Coverage. Prior to commencing services under this CONTRACT, CONSULTANT shall furnish CITY with Certificates of Insurance, or formal endorsements as required by this CONTRACT, issued by CONSULTANT'S insurer(s), as evidence that policies providing the required coverage, conditions, and limits required by this CONTRACT are in full force and effect. G. The CONSULTANT shall indemnify and hold the CITY, its officers, agents, and employees, harmless from any claim, loss, damage, suit, and liability of every kind for which CONSULTANT is legally liable, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person, for damage to any property, or errors in design, any of which are caused by the negligent act or omission of the CONSULTANT, his officers, employees, agents, or subcontractors under this CONTRACT. H. All parties intend that the CONSULTANT, in performing services pursuant to this CONTRACT, shall act as an independent contractor and shall have control of its own work and the manner in which it is performed. The CONSULTANT is not to be considered an agent or employee of the CITY. Design 2 of 7 D2 Revised 04/2019 SECTION II - PERIOD OF SERVICE This CONTRACT will be binding upon execution and end February 28, 2023. SECTION III - CONSULTANT'S COMPENSATION A. The total compensation for the services performed shall not exceed the total noted in Section B. B. The CITY shall pay the CONSULTANT in installments based upon monthly progress reports and detailed invoices submitted by the CONSULTANT based upon the following: Basic Services (Lump Sum) $70,287.48 2. Additional Services shall require independent and specific authorization and shall be billed as (Not to Exceed): $22,410.00 3. Bid Phase Services (Hourly Not to Exceed) $4,040.97 4. Construction Phase Services (Hourly Not to Exceed) $15,962.43 5. Reimbursable Expenses (Not to Exceed) $1,000.00 6. Total: $113,700.88 C. The CITY shall make payments to the CONSULTANT within thirty (30) days after receipt and approval of a detailed invoice. Invoices shall be submitted on a monthly basis. D. CONSULTANT shall invoice for work performed during the preceding thirty day period ("Billing Period"). The Billing Period shall run from the 20h day to the 25h day of each consecutive month. Invoices shall be submitted to CITY not more frequently than once every 30 days. CONSULTANT shall be responsible for timely submittal of all invoices and CONSULTANT shall not be entitled to payment for invoices in arrears. All invoices shall reflect most recent single Billing Period only and represent the true, correct and accurate account of work performed during the Billing Period. E. For an agreed contract amount identified as "Lump Sum", Not to Exceed" and "Reimbursable" the CONSULTANT shall not exceed the fixed contractual amount without written authorization in the form of a Contract Amendment. CONSULTANT shall provide 45 days prior notice to the CITY in the event contract fees may exceed the fixed contract amount. CONSULTANT shall be responsible for ensuring that such authorization is complete and executed by all parties performing any work or submitting any invoices for work that exceeds the fixed contract amount under any expense category. Design 3 of 7 D2 Revised 04/2019 F. Allowable Reimbursable Expenses CONSULTANT shall identify and include in the proposal any anticipated Reimbursable Expenses, and shall itemize Reimbursable Expenses by work category. Reimbursable Expenses shall be invoiced AT COST without subsequent markup by the CONSULTANT. All invoices containing a request for Reimbursable Expenses shall include copies of the original expense receipts itemized per the allowable category. Allowable Reimbursable Expenses include: • Hard copy reproductions, copies and/ or binding costs • Postage • Mileage, for travel from Consultant's local office (within a 25 mile radius) to meetings at the City or job -site. Mileage shall be charged at the current IRS rates. • Travel expenses, mileage from local office to State or federal regulatory agency office beyond 100 miles. • Lodging expenses, for destinations beyond 100 miles from the Consultant's local office AND when business hours exceed eight hours within one business day OR requires more than one eight hour day. F.2. Disallowed Expenses Disallowed Expenses include travel expenses for professional expertise traveling into the greater Houston area from Consultant offices outside of the greater Houston area. SECTION IV - THE CITY'S RESPONSIBILITIES A. The CITY shall designate a project manager during the term of this CONTRACT. The project manager has the authority to administer this CONTRACT and shall monitor compliance with all terms and conditions stated herein. All requests for information from or a decision by the CITY on any aspect of the work shall be directed to the project manager. B. The CITY shall review submittals by the CONSULTANT and provide prompt response to questions and rendering of decisions pertaining thereto, to minimize delay in the progress of the CONSULTANT'S work. The CITY will keep the CONSULTANT advised concerning the progress of the CITY'S review of the work. The CONSULTANT agrees that the CITY'S inspection, review, acceptance or approval of CONSULTANT'S work shall not relieve CONSULTANT'S responsibility for errors or omissions of the CONSULTANT or its sub- consultant(s) or in any way affect the CONSULTANT'S status as an independent contractor of the CITY. Design 4 of 7 D2 Revised 04/2019 SECTION V - TERMINATION A. The CITY, at its sole discretion, may terminate this CONTRACT for any reason -- with or without cause -- by delivering written notice to CONSULTANT personally or by certified mail at 16340 Park Ten Place, Suite 350, Houston, TX 77084. Immediately after receiving such written notice, the CONSULTANT shall discontinue providing the services under this CONTRACT. B. If this CONTRACT is terminated, CONSULTANT shall deliver to the CITY all drawings, special provisions, field survey notes, reports, estimates and any and all other documents or work product generated by the CONSULTANT under the CONTRACT, entirely or partially completed, together with all unused materials supplied by the CITY on or before the 15th day following termination of the CONTRACT. C. In the event of such termination, the CONSULTANT shall be paid for services performed prior to receipt of the written notice of termination. The CITY shall make final payment within sixty (60) days after the CONSULTANT has delivered to the CITY a detailed invoice for services rendered and the documents or work product generated by the CONSULTANT under the CONTRACT. D. If the remuneration scheduled under this contract is based upon a fixed fee or definitely ascertainable sum, the portion of such sum payable shall be proportionate to the percentage of services completed by the CONSULTANT based upon the scope of work. E. In the event this CONTRACT is terminated, the CITY shall have the option of completing the work, or entering into a CONTRACT with another party for the completion of the work. F. If the CITY terminates this CONTRACT for cause and/or if the CONSULTANT breaches any provision of this CONTRACT, then the CITY shall have all rights and remedies in law and/or equity against CONSULTANT. Venue for any action or dispute arising out of or relating to this CONTRACT shall be in Brazoria County, Texas. The laws of the State of Texas shall govern the terms of this CONTRACT. The prevailing party in the action shall be entitled to recover its actual damages with interest, attorney's fees, costs and expenses incurred in connection with the dispute and/or action. CONSULTANT and CITY desire an expeditious means to resolve any disputes that may arise between under this CONTRACT. To accomplish this, the parties agree to mediation as follows: If a dispute arises out of or relates to this CONTRACT, or the breach thereof, and if the dispute cannot be settled through negotiation, then the parties agree first to try in good faith, and before pursuing any legal remedies, to settle the dispute by mediation of a third party who will be selected by agreement of the parties. Design 5 of 7 D2 Revised 04/2019 SECTION VI — ENTIRE AGREEMENT This CONTRACT represents the entire agreement between the CITY and the CONSULTANT and supersedes all prior negotiations, representations, or contracts, either written or oral. This CONTRACT may be amended only by written instrument signed by both parties. SECTION VII — COVENANT AGAINST CONTINGENT FEES The CONSULTANT affirms that he has not employed or retained any company or person, other than a bona fide employee working for the CONSULTANT to solicit or secure this CONTRACT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of the CONTRACT. For breach or violation of this clause, the CITY may terminate this CONTRACT without liability, and in its discretion, may deduct from the CONTRACT price or consideration, or otherwise recover, the full amount of such fee, commission, percentage brokerage fee, gift, or contingent fee that has been paid. SECTION VIII- SUCCESSORS AND ASSIGNS This CONTRACT shall not be assignable except upon the written consent of the parties hereto. ACNSULTANT' 2q S � DATE Design 6 of 7 D2 Revised 04/2019 r. g. miller engineers September 1, 2020 Ms. Cara Davis Senior Project Manager City of Pearland Engineering & Capital Projects 2559 Hillhouse Pearland, TX 77584 RE: Shadow Creek Lift Station Rehabilitation Dear Ms. Davis, R. G. Miller Engineers, Inc. (RGME) respectfully submits this Scope of Work (SOW) and Fee regarding design Civil Engineering services for the above referenced project. The overall (SOW) in this proposal includes design services for the following: - Removal of all existing piping, and existing submersible pumps and rails and install new piping (match existing sizing), and two new submersible pumps with rails (based on Flygt pumps). - Removal of the existing T -Lock Liner in the wet well and SewperCoat lining of the wet well as "add alternate". - Relocating the existing PureAir Filtration odor control system. - New flow meter on discharge line/SCADA ethernet capable. - New Plug valve for emergency by-pass pumping and bypass plan to minimize station down time. - Enlarging/adding valve vault access door. - Design of new electrical controls to COP standard w/ Upgraded electrical service. - Permanent generator with automatic transfer switch (Includes natural gas service with meter). - Traffic Control, and a Storm Water Pollution Prevention Plan (SWPPP), as well as an estimate of construction phase services. The Total Fee for the above described Scope of Work is $113,700.88 is as follows: 1. Basic Services (Lump Sum) $70,287.48 2. Additional Services (Lump Sum) $22,410.00 3. Bid Phase Services (Hourly Not to Exceed) $4,040.97 4. Construction Phase Services (Hourly Not to Exceed $15,962.42 5. Reimbursable Expenses (Reimbursable) $1,000.00 These fees are based on the attached Level of Effort Fee Estimates and Schedule for the project area. This SOW anticipates, per the City's direction, that the existing wet well can be rehabilitated. The fee does not include a conditional assessment of the existing facility. If you have any questions or require further information regarding the above, please do not hesitate to contact me. Sincerely, R.G.Miller Engineers,lnc. David Kubala, P.E. Public Works Department Manager DK/ae/jy ATTACHMENTS MA04624.000 Royal Oaks Lift Station\ContractslProposaAWorking DocsMP Royal Oaks Lift Station.doc 16340 Park Ten Place, Suite 350 - Houston, Texas 77084 - 713/461-9600 - fax 461-8455 Shadow Creek Ranch Lift Station September 1, 2020 Revision: Summary of Contract Amount Task Amount Task Type 1 Basic Services $ 70,287.48 Lump Sum 2 Additional Services $ 22,410.00 Lump Sum 3 Bid Phase Services $ 4,040.97 Hourly Not to Exceed 4 Construction Phase Services $ 15,962.43 Hourly Not to Exceed 5 Reimbursable Expenses $ 1,000.00 Reimbursable Total $ 113,700.88 Page 1 of 7 FINAL DESIGN LEVEL OF EFFORT (LOE) FEE ESTIMATE Shadow Creek Ranch Lift Station September 1, 2020 - — -- Revision: _--- Senior Project Manager Project Manager Graduate Engineer I Sr. Designer CADD Technician Admin I Clerical Total Hours Total Cost DIRECT LABOR COST $ 75 $ 225 $ 65 $ 195 $ 40 $ 120 $ 48 $ 144 $ 32 $ 95 $ 25 $ 76 _ HOURLY RATE INCLUDING MULTIPLIER 3X DESIGN COORDINATION AND APPROVALS 3 9 9 0 0 2 23 $ 3,661.98 Project Meetings (3 Meetings @ 3 Hrs Ea. + Meeting Minutes) Internal QA/QC (60%, Unsigned 100% & Bid Set) 12 8 0 8 0 0 28 $ 5,412.00 Site Meetings (Two) 3 6 8 4 0 0 21 $ 3,381.00 Coordinate, Review and Approvals With City of Pearland 4 8 8 0 0 1 21 $ 3,495.99 Coordinate/Approval with Private Utilities 1 4 8 3 2 2 20 $ 2,739.00 Coordinate/Approval with TCEQ 1 2 0 2 11 $ 1,609.98 3 3 Coordinate w/ Vendors for T -Lock Removal, Sewpercoat, and Odor Control 2 8 12 8 0 4 34 $ 4,905.96 Subtotal Hours 26 46 48 25 2 11 158 Subtotal Fee $ 5,850.00 $ 8,970.00 $ 5,760.00 $ 3,600.00 $ 190.02 $ 835.89 $ 25 205.91 DETAILED DESIGN 0 $ 385.02 Cover Sheet (Project Title, Drawing Index, Location & Vicinity Map) 1 0 0 2 0 3 General Construction Notes and Legend 1 8 8 3 2 0 22 $ 3,367.02 Overall Project Layout 1 2 2 0 8 0 13 $ 1,615.08 Demo Plan 1 2 4 2 4 0 13 $ 1,763.04 Site Plan 2 4 4 4 8 0 22 $ 3,046.08 Lift Station Sections / Elevations 4 12 16 12 24 0 68 $ 9,168.24 Lift Station Details 1 4 8 2 8 0 23 $ 3,013.08 Temporary By -Pass Pumping Evaluation 1 4 8 1 4 0 18 $ 2,489.04 Traffic Control (Using Standard Closure Details) 0 1 2 0 6 0 9 $ 1,005.06 SWPPP 0 1 4 0 6 0 11 $ 1,245.06 Lift Station Calcs, etc. for New Pumps and Odor Control 4 16 12 8 0 4 44 $ 6,915.96 Quantity Take -off and Cost Estimate 1 2 8 2 0 2 15 $ 2,014.98 Preparation of Bid Form (at Unsigned 100% and Bid Set) 2 8 4 1 0 1 16 $ 2,709.99 Specifications (Using COP Standard Specs) 4 12 16 4 0 8 44 $ 6,343.92 Subtotal Hours 22 77 96 39 72 15 321 Subtotal Fee $ 4,950.00 $ 15,015.00 $ 11,520.00 $ 5,616.00 $ 6,840.72 $ 1,139.85 $ 45081.57 BID PHASE SERVICES Page 2 of 7 FINAL DESIGN LEVEL OF EFFORT (LOE) FEE ESTIMATE Shadow Creek Ranch Lift Station September 1, 2020 Revision: Senior Project Manager Project Manager Graduate Engineer I Sr. Designer CADD Technician Admin I Clerical Total Hours Total Cost DIRECT LABOR COST $ 75 $ 225 $ 65 $ 195 $ 40 $ 120 $ 48 $ 144 $ 32 $ 95 S 25 S 76 HOURLY RATE INCLUDING MULTIPLIER 3X Pre -Bid Meeting 0 3 0 0 0 0 3 $ 585.00 Answer Contractor Inquiries, Draft And Issue Addendums 2 4 0 1 0 1 8 $ 1,449.99 Bid Tabulation 1 2 4 0 0 1 8 $ 1,170.99 Research Low Bid Contractor, Issue Letter Of Recommendation 1 2 0 1 0 1 5 $ 834.99 Subtotal Hours 4 11 4 2 0 3 24 Subtotal Fee $ 900.00 $ 21145.00 $ 480.00 $ 288.00 $ $ 227.97 $ 4,040.97 TOTAL BASIC SERVICES HOURS 52 134 148 66 74 29 503 TOTAL BASIC SERVICES FEE $ 11,700.00 $ 26,130.00 $ 17,760.00 $ 9,504.00 $ 7,030.74 $ 2,203.71 $ 74,328.45 P,qv, i of 7 FINAL DESIGN ADDITIONAL SERVICES LEVEL OF EFFORT (LOE) FEE ESTIMATE Shadow Creek Ranch Lift Station 1, 2020 Revision: DESCRIPTION TOPOGRAPHIC SURVEYING (Sub -Consultant) $ STRUCTURAL DESIGN SUPPORT (Sub -Consultant) $ ELECTRICAL / CONTROLS DESIGN (Sub -Consultant) $ Fee Estimate 5,605.00 $ 4,750.00 $ 10, 395.00 $ 8% Mark Up 448.40 $ 380.00 $ 831.60 $ Additional Services Fee 6,053.40 5,130.00 11.226.60 SUBTOTAL $ 20,750.00 $ 1,660.00 $ 22,410.00 TOTAL ADDITIONAL SERVICES FEE (DESIGN) Page 4 of 7 $ 22,410.00 Page 5 of 7 CONSTRUCTION PHASE LEVEL OF EFFORT (LOE) FEE ESTIMATE Shadow Creek Ranch Lift Station _ September 1, 2020 Revision: Senior Project Manager Project Manager Graduate Engineer I Sr. Designer CADD Technician Admin / Clerical Total Hours Total Cost DIRECT LABOR COST $ $ 75 225 $ $ 65 195 $ 40 $ 120 $ $ 48 144 $ $ 32 95 $ $ 25 76 HOURLY RATE INCLUDING MULTIPLIER (3X) 8.0 CONSTRUCTION PHASE SERVICES 3 0 0 0 6 $ 945.00 a. PRE CONSTRUCTION 0 3 ATTEND PRE -CONSTRUCTION CONFERENCE Subtotal Hours Subtotal Fee $ 0 - $ 3 585.00 3 $ 360.00 $ 0 $ 0 - $ 0 - 6 $ 945.00 b. CONTRACTOR SUBMITTALS 8 0 4 1 0 0 13 $ 1,884.00 REVIEW SUBMITTALS AND PREPARE RESPONSES (ESTIMATE 8 SUBMITTALS) Subtotal Hours Subtotal Fee $ 0 $ 4 780.00 8 $ 960.00 $ 1 144.00 $ 0 $ 0 13 $ 1,884.00 0 0 2 c. REQUESTS FOR INFORMATION 0 0 2 4 0 8 0 2 0 0 $ 390.00 PROJECT COORDINATION w/CITY, CONTRACTOR, ETC. REVIEW & RESPOND TO RFIS OR CLARIFICATIONS (Estimate 5 of RFIS) 14 $ 2,028.00 Subtotal Hours Subtotal Fee $ 0 $ 6 1,170.00 8 $ 960.00 $ 2 288.00 $ 0 $ 0 16 $ 2,418.00 d. DESIGN CHANGES 0 1 2 2 0 0 _ 5 $ 723.00 REVIEW & RESPOND TO PROPOSALS, MODIFICATIONS AND CHANGE ORDERS (Estimate 2 of Change Orders) Subtotal Hours0 Subtotal Fee $ $ 1 195.00 2 $ 240.00 $ 2 288.00 $ 0 $ 0 5 $ 723.00 Page 5 of 7 CONSTRUCTION PHASE LEVEL OF EFFORT (LOE) FEE ESTIMATE Shadow Creek Ranch Lift Station September 1, 2020 Revision: Senior Project Manager Project Manager Graduate Engineer I Sr. Designer CADD Technician Admin I Clerical Total Hours Total Cost DIRECT LABOR COST $ 75 $ 225 $ 65 $ 195 $ 40 $ 120 $ 48 $ 144 $ 32 $ 95 $ 25 $ 76 HOURLY RATE INCLUDING MULTIPLIER (3X) 12 0 e. MEETINGS AND SITE VISITS 0 3 0 0 15 $ 2.772.00 MONTHLY STATUS MEETINGS & SITE INSPECTIONS (3 @ 3 HRS EA) 4 SITE INSPECTION REPORTS (4) 0 4 0 0 0 0 $ 780.00 Subtotal Hours 0 16 0 3 0 0 19 Subtotal Fee $ - $ 3,120.00 $ - $ 432.00 $ $ $ 3,552.00 f. PROJECT CLOSE-OUT SUBSTANTIAL COMPLETION INSPECTION 0 3 0 3 0 0 6 $ 1.017 00 FINAL COMPLETION INSPECTION 0 3 0 3 0 0 6 $ 1.017 00 REVIEW & COMMENT ON PUNCH LIST 0 1 0 0 0 0 1 $ 195.00 Subtotal Hours 0 7 0 6 0 0 13 Subtotal Fee $ $ 1,365.00 $ $ 864.00 $ $ $ 2,229.00 g. RECORD DRAWINGS PREPARE RECORD DRAWINGS & RETURN SUBMIT ELECTRONICALLY TO CITY OF 0 1 0 0 3 0 4 S 480.03 PEARLAND Subtotal Hours 0 1 0 0 3 0 4 Subtotal Fee $ $ 195.00 $ $ - $ 285.03 $ $ 480.03 TOTAL PH III BASIC SERVICES HOURS 0 381 21 14 3 0 76 TOTAL PH III BASIC SERVICES FEE 0 7410 1 2520 2016 285.03 0 $ 12,231.03 Page 6 of 7 INSTRUCTION PHASE ADDITIONAL SERVICES LEVEL OF EFFORT Shadow Creek Ranch Lift Station ,tember 1, 2020 ,ision: DESCRIPTION STRUCTURAL DESIGN SUPPORT (Sub -Consultant) ELECTRICAL / CONTROLS DESIGN (Sub -Consultant) FEE ESTIMAT Fee Estimate 8% Mark Up $ 1,850.00 $ 148.00 $ $ 1,605.00 $ 128.40 $ Additional Services Fee 1.998.00 1,733.40 SUBTOTAL $ 3,455.00 I $ 276.40 $ 3,731.40 TOTAL ADDITIONAL SERVICES FEE (CONSTRUCTION) $ � l Page 7 of 7 3,731.40 hi i im im �M2 �� SURVEY*GROUP August 5, 2020 TO: Alberto Espinoza R. G. Miller Engineers, Inc. 16340 Park Ten Place, Suite 350 Houston, Texas 77084 E-mail: aesginoza@rQmiller.com Re: Proposal for Surveying Services in connection with the Shadow Creek Station in Pearland, Texas Dear Alberto, This is our Letter of Proposal to provide our services for the above two tracts, for which we will provide the following services for each tract. SCOPE OF SERVICES Topographic Survey 1. Locate existing boundary, building lines and easements per recorded plat of Shadow Creek Ranch SF -40. 2. Obtain cross-sections of Biscayne Bay Drive and extend 25' into property at 50' intervals. 3. Provide details of existing lift station. 4. Provide tie-in information for sanitary manholes. 5. Obtain cross-sections for force main easement area. 6. Contact One Call to tone -out utilities within right-of-ways. 7. Establish two (2) temporary benchmarks. 8. Provide a signed topographic survey with a CAD file of all information gathered. Fee = $5,605.00 I am certainly looking forward to working with you on this project and if I can provide additional information or be of further service, please do not hesitate to contact me. Should this proposal be acceptable to you please sign, date, and return a copy to me for my file (fax 713-413-1944). This will serve as your acceptance of the terms contained herein and also will serve as our written authorization to proceed. Respectfully sub ed: Miller Survey Gr up ";" � Brian E. Wilson, RPLS Manager/Partner Accepted: By: Date: 1760 WEST SAM HOUSTON PARKWAY NORTH * HOUSTON, TEXAS 77043 PHONE 713-413-19001 FAX 713-413-1944 FIRM REGISTRATION N0. 10047100 la ROBERT WYOUNG & ASSOCMTES, IntiC. •as&. !ns•omen . o• w . .- Consulting Engineers August 31, 2020 Mr. David Kubala R.G. Miller Engineers, Inc. 16340 Park Ten Place, Suite 350 Houston, Texas 77084 RE: Pearland — Shadow Creek Ranch Lift Station David, per your e-mail correspondence regarding the above project; we can provide Electrical Engineering and Design to prepare the necessary drawings to renovate a Lift Station with 2@ 4014P lift pumps and odor control, plus shop drawing review for an amount not to exceed $12,000 (without prior authorization) plus reimbursable expenses. A breakdown of charges is as follows: $1515 for field investigation/as-buiIts, $7,080 for detailed design/Scope of work/Specifications, $1,800 for a Kohler Natural Gas Generator and Automatic Transfer Switch selections/specifications, $1,605 for shop drawing review/coordination/and follow-up as needed. Also included in the budget is relocating the meter pole. Construction administration or other field work, as required, can be provided per our fee schedule for repeat clients as outlined below: Licensed Professional Engineer: Designer: Administrative Assistant: Reimbursable Expenses: $149.00/hour $76.00/hour $41.00/hour actual out-of-pocket expense documented with receipts We will coordinate with you and the design team as necessary to obtain essential data to facilitate the project. The deliverables will be electronic. We will send and receive e-mail files as necessary to expedite the process. We look forward to working with you and your team on this project. Should there be any questions, do not hesitate to call me at (713) 9814746. Sincerely. ,c Robert W. Young, 1'.1 . R WY/msa [rgrn2008312020proposW.doc revised) (W Civil and Structural Engineers Texas Board of Professional Engineers Firm Registration Number 8856 1225 North Loop West, Suite 800 Houston, TX 77008 • www.h2bengineers.com • 713.864.2900 September 1, 2020 David Kubala, P.E., ENV SP R.G. Miller Engineers 16340 Park Ten Place, Suite 350 Houston, Texas 77084 Re: Professional Structural Engineering Services Proposal for the Shadow Creek Lift Station Rehab at Shadow Creek Ranch Pearland, Texas Proposal Number P-2020-08-0298 Dear Mr. Kubala, 112B, Inc. (H2B) is pleased to submit this proposal to you for the Professional Structural Engineering Services required for the Shadow Creek Lift Station Rehab at Shadow Creek Ranch in Pearland, Texas. I. Project Understanding and Summary: H2B understands that the project will consist of the rehabilitation of an existing 11'-0" diameter wet well cast -in-place concrete lift station. H2B understands that the structural improvements to the property will consist of the following: 1. New access panel in existing valve vault (1 each). 2. New pad for odor control package unit (1 each). 3. New pad for generator (1 each). 4. New repair details for piping repair (1 each). H. Project Scope of Services: H2B will complete the following tasks: 1. Prepare structural design drawings for the project. As part of the structural design H2B anticipates completing the following drawings: a. General Notes b. Special Inspection Schedule c. Standard Details d. Foundation Plan e. Typical Details 2. Submit structural drawings as PDF documents to the project engineer for their review and submittal to the permitting authority. a. Set up meetings with the plan reviewers to discuss the design drawings and their comments. David Kubala, P.E., ENV SP R.G. Miller Engineers Page 2 Provide construction phase services including responses to contractor requests for information (RFIs) and material submittals for structural engineering related tasks on an hourly basis for the rates described in Exhibit A. Site visits during construction are specifically excluded but may be completed in accordance with the Optional Supplemental Services below. III. Assumptions and Exclusions: H2B has made the following assumptions when preparing this proposal and specifically excludes the following. If necessary, H2B can provide a proposal for any of the services outlined below. • H2B has assumed that the Civil Engineer will gather the drawings from all disciplines and submit to the authority having jurisdiction (AHJ) for the issuance of any permits, if required. • H2B has excluded purchasing any required permits. • H2B has assumed that the Architect will submit drawings to a Registered Accessibility Specialist as required for construction valued over $50,000 to confirm compliance with the Texas Department of Licensing and Regulation for handicap accessibility. • H2B has specifically excluded special inspections. IV. Summary of Fees: A. Fee Breakdown for Scone of Services: Task Description Fee 1-2 Structural Construction Documents $4,750.00 3 Construction Phase Services (hourly, not to exceed $1,250.00 Total Proposed Fee: $6,000.001 B. Optional Supplemental Services: Task I Description Fee 3 1 Construction Phase Site Visit if requested) $600.00 V. Required Information from Client: In order to complete the design, H2B requires the following information: • Executed copy of this agreement. • Structural as -built drawings for the existing building. • Civil drawings in PDF format. H2B is prepared to start work on this project immediately upon receiving an executed agreement and the above-mentioned project files. By signing below, you indicate your acceptance of this proposal and responsibility for payment. Progress invoices will be provided monthly. Third -party reproductions and deliveries will be invoiced at cost with mileage reimbursed at the current IRS rate. H2B recommends budgeting approximately $50 for reimbursable expenses. The attached H2B, Inc. Terms and Conditions and this proposal constitute the full and complete Agreement. H28, Inc. Civil and Structural Engineers David Kubala, P.E., ENV SP R.G. Miller Engineers Page 3 H2B looks forward to working with you on this important project. Please feel free to call me if you have any questions. Respectfully, Tod J. Henning, P.E. President David Kubala, P.E. ENV SP R.G. Miller Engineers H28, Inc. Civil and Structural Engineers ID 1 2 6 7 8 9 10 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Task Name Duration Start Finish Shadow Creek Ranch Lift Station 473 days Mon 10/12/20 Thu 1/27/22 Improvements DESIGN Notice To Proceed Survey Task 30% SUBMITTAL Plan & Report Development S ubmit 30% Plans & Report to City of Pear City Review 30% Submittal 60% SUBMITTAL PS&E Development Submit Unsigned 60% to City City Review of Unsigned 60% Submittal 90% SUBMITTAL P S&E Development S ubmit Unsigned 90% to City City Review of Unsigned 90% Submittal 100% SUBMITTAL P repare Signed & Sealed PS&E Submit Bid Set to City BID/ADVERTISEMENT PHASE Project Advertisement for Bid Pre -Bid Meeting Submit Bids to City Construction Contract Award CONSTRUCTION PHASE Pre -Con Meeting NTP Construction Construction (8 Months) 184 days 0 days 21 days 66 days 45 days 0 days 21 days 51 days 30 days 0 days 21 days 51 days 30 days 0 days 21 days 14 days 14 days 0 days 43 days 29 days 1 day 0 days 14 days 241 days 1 day 0 days 240 days Mon 10/12/20 Mon 10/12/20 Mon 10/19/20 Mon 10/12/20 Mon 10/12/20 Wed 11/25/20 Thu 11/26/20 Thu 12/17/20 Thu 12/17/20 Fri 1/15/21 Sat 1/16/21 Mon 2/8/21 Mon 2/8/21 Tue 3/9/21 Wed 3/10/21 Wed 3/31/21 Wed 3/31/21 Tue 4/13/21 Mon 4/19/21 Mon 4/19/21 Tue 5/4/21 Mon 5/17/21 Tue 5/18/21 Tue 6/1/21 Tue 6/1/21 Tue 6/1/21 Wed 6/2/21 Predecessors Tue 4/13/21 Mon 10/12/20 Sun 11/8/20 3FS+7 days Wed 12/16/20 Wed 11/25/20 3 Wed 11/25/20 6 Wed 12/16/20 7 Fri 2/5/21 Fri 1/15/21 8 Fri 1/15/21 10 Fri 2/5/21 11 Tue 3/30/21 Tue 3/9/21 12FS+2 days Tue 3/9/21 14 Tue 3/30/21 15 Tue 4/13/21 Tue 4/13/21 16 Tue 4/13/21 18 Mon 5/31/21 Mon 5/17/21 19FS+5 days Tue 5/4/21 21 SS+15 days Mon 5/17/21 21 Mon 5/31/21 23 Thu 1/27/22 Tue 6/1/21 24 Tue 6/1/21 26 Thu 1/27/22 27 Sep Oct 1 Nov 1 Dec • 10/12 11/8 posis 11/25 R 2021 Jan Feb Mar 1 Apr May l_ Jun ♦ 11/25 12/16 3/9 ♦ 3/9 3/30 4/13 ♦ 4/13 5/17 I 5/4 ♦ 5/17 5/31 ►_ 6/1 ♦ 6/1 Sep 1 Oct Nov 1 Dec 2022 Jan Feb 1 4 1/27 Task Date: Tue 9/1/20 Milestone • Summary Progress 1 of 1 Client* 91784 RGMILLER ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, 1 9/11/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Trudy Henry Greyling Ins. Brokerage/EPIC (A No Ext). 770.552.4225 A/c No : 866.550.4082 3780 Mansell Rd. Suite 370 E-MAIL ADDRESS: trudy-henry@greyling.com Alpharetta, GA 30022 05/01/2021 EACH OCCURRENCE $1 000,000 INSURER(S) AFFORDING COVERAGE NAIC it INSURER A: Twin City Fire Insurance Co. 29459 INSURED INSURER B: Hartford Casualty Ins. Co. 29424 R G Miller Engineers, Inc. Arch Insurance Company 11150 INSURER C : p Y 16340 Park Ten Place, Suite 350 INSURER D: Hartford Accident & Indemnity Company 22357 Houston, TX 77084 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: 20-21 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR 7ypE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY 20SBWAM5257 05/01/2020 05/01/2021 EACH OCCURRENCE $1 000,000 CLAIMS -MADE XOCCUR PREMISES. occurrDence $1,000,000 MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY r X] JECOT _ LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: D AUTOMOBILE LIABILITY 20UEGIQ6092 5/01/2020 05/01/2021 Ea acccd.nISINGLELIMIT 1,000,000 BODILY INJURY (Per person) $ X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident X HIRED AUTOS ONLY X NON -OWNED AUTOS ONLY A X UMBRELLA LIAB X OCCUR 20SBWAM5257 5/01/2020 05/01/2021 EACH OCCURRENCE s5,000,000 AGGREGATE $5,000,000 EXCESS LIAB CLAIMS -MADE DED I X RETENTION $10000 $ B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? N / A 20WEGADOKZ4 5/01/2020 05/01/2021 X PER OTH- STATUTE I —ER E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1 000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1$1,000,000 C Professional PAAEP0110301 5/01/2020 05/01/2021 Per Claim $2,000,000 Liability Aggregate $4,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Locations: 16340 Park Ten PI, Ste 350, Houston, TX 77084-5147; 1760 W Sam Houston Pkwy N Houston, TX 77043 Additional named insureds: R G Miller Engineers, Inc;JPM Survey Group, LP dba Miller Survey Group, JPM Construction Management Inc dba Baker Miller Survey Re: Shadow Creek Regional Lift Station City Of Pearland is named as an Additional Insured on the above referenced liability policies with the (See Attached Descriptions) t rzri l IriL A I C City Of Pearland 2559 Hillhouse Pearland, TX 77584 ACORD 25 (2016/03) 1 Of 2 #S2248529/M2198125 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ldc�o ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD THEN2 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. .1J Name of vendor who has a business relationship with local governmental entity. R.G. Miller Engineers, Inc. 2 ❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4 Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income, from the vendor? F-1 Yes a No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F-1 Yes FX I No 5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 E:1Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 nl ) 9/11/2020 Signature of vendor doing business with the governmental entity Date Form provided by Texas Ethics Commission www. ethics. state. tx.us Revised 11/30/2015 House Bill 89 Verification I, ICS (Person name), the undersigned _ representative (hereafter referred to as "Representative") of Yi . G1. Nl*t Fl:1 t�eeQS, (company r business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following. - 1 . ollowing:1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Pearland; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. n SIGNATURE OF REPRESEhYATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this �) day of 20. JAMIE YOUNG °: Notary Public, State of Texas Comm. Expires 08-25-2021 Notary ID 131260972 Design 7 ol•7 D2 Revised 04/2019 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2020-670701 R.G. Miller Engineers, Inc. HOUSTON, TX United States Date Filed: 09/23/2020 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Pearland Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Project # WW2004 Professional Engineering Services 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary Paderanga, Andrew Houston, TX United States X Miller, Jack Houston, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is Jack P. Miller, P.E. and my date of birth is 10/27/58 My address is 1146 Gardencrest Lane Houston , TX 77077 USA (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in Harris County, State of Texas on the 23 day of September, 20 20 (month) (year) c 1 Signature o authorized agent of contracting business entity (Declarant) Forms nrovided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d Purpose Memo To: Clay Pearson, City Manager From: Morgan R Early, Project 10 September 2020 To: Mayor and City Council members. er Rehab of existing lift station coming for consideration. CC: Jon Branson, D/istant Manager IClay Trent EppersonCity Manager Robert D. Uptoector of Engineering & Capital Projects Skipper Jones, Director of Capital Projects Clarence Wittw of Public Works Date: September X0, 2020 Re: Shadow Creek Regional Lift Station Rehab and Generator This memo provides advanced notice of the proposed engineering design services contract award for the Shadow Creek Ranch Lift Station Rehabilitation project to RG Miller Engineers, Inc. The Shadow Creek Ranch Lift Station is located north of Windward Bay Drive on Biscayne Bay Drive. This rehabilitation ensures continued operations of this critical regional lift station for the residential and commercial connections in the service area. Background The Shadow Creek Ranch Lift Station is part of the Public Works program to assess the condition of 70+ lift stations city-wide, classify each lift station as either Regional, Sub -Regional or Local and then assess the condition of the facility, identifies repair/rehabilitation needs and schedules that work. Lift station classifications are based on the size of the service area, or the number of connections served by it directly or indirectly (via local lift stations pumping to it). Regional lift stations serve the largest basins, frequently receive flows from smaller lift stations within the basin and typically pump directly to the treatment plant. The program evaluated each lift station based on facility and equipment conditions, age, and maintenance records, then ranked them by priority for rehabilitation. The Shadow Creek Lift Station is designated as a regional lift station due to the large service area and the ultimate number of connections it serves and is ranked as the next priority in this list. Project Overview Wastewater contains large solids and grit that can interfere with treatment processes or cause undue mechanical wear and increased maintenance on wastewater treatment equipment. The lift station wet well and equipment are operating in a corrosive environment of hydrogen sulfide gases generated by the extended collection times due to the size of the service area. The conditions are accelerating wear on pumping equipment and piping, and the premature aging of the concrete wet well. Consequently, the pumping and piping equipment has sustained several repairs and is approaching the end of its useful life. A structural rehabilitation of the eleven -foot diameter wet well, to prevent total structural replacement and prolong the life beyond 20+ years, is necessary. Current equipment includes two submersible pumps, old style float activated level controls and an outdated electrical control cabinet, which are coming to the end of their useful life. Rehabilitation of this 16 -year-old facility will reduce annual operation and maintenance costs and will prolong the service life while improving the operational performance and efficiency of the system. Major elements of the work will include rehabilitation of the wet well by removing the existing T -Lock liner that is failing, re -building the wall lining with Sewpercoat, replacement of the two original KSB pumps with City standard Flygt submersible pumps, replacement of portion of the above -ground piping and the installation of a plug valve for emergency by pass pumping. Changes to the pumps will require the upgrading of the electrical controller to re-establish pump rotation to equalize usage and prepare the site for SCADA control. Per City criteria for regional lift station facilities, the site requires the addition of an emergency generator with automatic transfer switch to maintain operation during power loss and installation of an odor control system. RG Miller was selected using Staffs Qualification Based Selection system from a group of firms with similar backgrounds and experience. RG Miller has completed two other lift station projects for the City of Pearland in recently: the Mary's Creek Lift Station Reconstruction and Veterans Lift Station Abandonment projects. Scope of the Contract The proposed scope of the design work will include Design Phase Services, Bid Phase Services, and Construction Phase Services, as approved, to prepare the bid and construction documents. Design Phase Services include the preparation of the design, technical specifications and bid documents for a Lump Sum in the amount of $70,287.48, approximately 8.7% of the estimated construction costs. Additional services including topographic survey (Miller Survey Group), structural design support (1-1213, Inc.), and electrical controls design (Robert W. Young & Associates) as proposed in the contract are $22,410. Estimated reimbursable expenses as proposed in the contract are $1,000. Bidding and Construction Phase services will be performed on an hourly not to exceed basis for a sum of $4,040.97 and $15,962.42 respectively. The total contract value of the work for the project is $113,700.88. The proposal from R.G. Miller Engineers, Inc. for professional services associated with the design and construction of the Shadow Creek Regional Lift Station is scheduled to be presented to Council for consideration on the September 28, 2020 agenda Schedule Design for this work is estimated at 6 months, with 2 months for bid and award, and 8 months for construction, project will be complete in 16 months from design NTP. Due to manufacturing delays resulting from the COVID-19 pandemic, Staff has seen an increase in lead times for pump and generator availability. This delay has been incorporated into the construction timeline. Base Line Current Design Start August -20 October -20 Bid Start April -21 Construction Start June -21 Proposed Construction Completion April -22 Funding Sources Series To Date Future Total Budget General Revenue - Cash - Certificates of Obligation - Certificates of Obligation - General Obligation Bonds - System Revenue Cash 375,000 375,000 W/S Revenue Bonds 1,421,000 1,421,000 Impact Fee - Debt - Other Funding Sources - Total Funding Sources 375,000 1,421,000 1,796,000 Expenditures To Date Future Total PER Land - Design 113,701 113,701 Construction 1,330,000 1,330,000 Construction Management/Inspection - Construction Materials Testing - FF&E - Total Expenditures - 1,443,701 1,443,701 Project Balance/Contingency 1 352,299 Recommendation Staff will recommend Council approve and award the engineering services contract to R.G. Miller Engineers, Inc. in the amount of $113,700.88 at the September 28, 2020 Council meeting. Project Map VICINITY MAP 7 ,ff 2. r a ...... 07 MA If• ! �( ,T• 1 OT 2T a~ M e tt !1 07' ;a2 1 t3'i, • � � M �, 3 _ �'1rJ�C� Ile 336J� � � }� 2 M r f. i r1 7 Ri13 . ' 1 1089 0 ,. 1 33 �1 fir. i71R 1 P3,73401,_�, 7 ! . 1 4 , $ > ttt u Shadow Creek Ranch t - Regional Lift Station ti , . � _ ,�,L 29 e ,1 2801 � 0 0t71� s.. ``Ir 2 Oil .2r �►� % 1 _ 6 rj3.: 9G1 t' s �# l -1300 mil �1I Legend/Notes 1•.460 i. I Lift Station 1 loch = 200 feet - Sewer Line - NORTH -�"l .t �-�_� TMq vww�ea rtr+wwwm.a m� Force g-� Gravity a.wneyrgpupma rrr,r.♦ �,.rr.,>».,