R2020-163 2020-09-14RESOLUTION NO. R2020-163
A Resolution of the City Council of the City of Pearland, Texas, renewing a unit
supply bid for the purchase of Police Department Uniforms with Cop Stop, in
the estimated amount of $110,000.00, for the period of October 14, 2020
through October 13, 2021.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS:
Section 1. That competitive bids for the purchase of Police Department Uniforms have
were previously obtained.
Section 2. That the City Council hereby renews a unit supply bid with Cop Stop, in the
estimated amount of $110,000.00.
Section 3. The City Manager or his designee is hereby authorized to execute a contract
for the purchase of Police Department Uniforms.
PASSED, APPROVED and ADOPTED this the 14th day of September, A.D., 2020.
AT T:
CR TWROAN.,TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
DARRIN M. COKER
CITY ATTORNEY
-- � }►� std
TOM REID
MAYOR
City of Pearland
3519 Liberty Drive
Pearland, TX 77581
General Services Contract
This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor. The City
and Contractor agree to the terms and conditions of this Contract, which consists of the following parts:
I. Summary of Contract Terms
II. Signatures
III. Standard Contractual Provisions
IV. Special Terms and Conditions
V. Additional Contract Attachments
I. Summary of Contract Terms.
Contractor: Cop Stop
6831 Broadway St, Suite F
Pearland, TX 77581
Description of Services: Contractor will provide Police Department Uniforms for the City of
Pearland, as needed, per the specifications of bid #0518-43; City Council
Resolution #R2020-163.
Contract Type: Unit Price Contract, in the estimated amount of $110,000.
Effective Date: 10/14/2020
Termination Date: 10/13/2021
Renewal: No additional renewal options available.
II. Signatures. By signing below, the parties agree to the terms of this Contract:
CITY OF PEARLAND: ?—a
N RACTO
Vigitall signed by Jo Mccaiter
JohnMccarteroN =°nM`��ef'�i" 9-28-2020
Pearland, ou=finance,
mail=jmccnNer�peadandG.gov, c=US
Date. oxo.o9.ie i i sz:aa os a�
Assistant Fi nce Director Date : i .e: LO
/'
*Si y � D te:
ity Ma ager
Assistant City Manager
Director
Program Manager
*Contract Signature Authority: Program Manager -$5,999 or less
Director - $6,000 to $30,000
City Manager/Assistant City Managers - $30,001 to $50,000
City Council Resolution - $50,000+
III. Standard Contractual Provisions.
A. Definitions.
Contract means this Standard Services Contract
Services means the services for which the City solicited bids or received proposals as described in
Exhibit A, attached hereto.
B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms
and conditions specified in this Contract. Contractor will bill the City for the Services provided at
intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services
in accordance with the terms of this Contract, but all payments to be made by the City to Contractor,
including the time of payment and the payment of interest on overdue amounts, are subject to the
applicable provisions of Chapter 2251 of the Government Code.
C. Termination Provisions.
(1) City Termination for Convenience. Under this paragraph, the City may terminate this
Contract during its term at any time for the City's own convenience where the Contractor is
not in default by giving written notice to Contractor. If the City terminates this Contract under
this paragraph, the City will pay the Contractor for all services rendered in accordance with
this Contract to the date of termination.
(2) Termination for Default. Either party to this Contract may terminate this Contract as
provided in this paragraph if the other party fails to comply with its terms. The party alleging
the default will give the other party notice of the default in writing citing the terms of the
Contract that have been breached and what action the defaulting party must take to cure the
default. If the party in default fails to cure the default as specified in the notice, the party
giving the notice of default may terminate this Contract by written notice to the other party,
specifying the date of termination. Termination of this Contract under this paragraph does not
affect the right of either party to seek remedies for breach of the Contract as allowed by law,
including any damages or costs suffered by either party.
(3) Multi -Year Contracts and Funding. If this Contract extends beyond the City's fiscal year in
which it becomes effective or provides for the City to make any payment during any of the
City's fiscal years following the City's fiscal year in which this Contract becomes effective and
the City fails to appropriate funds to make any required Contract payment for that successive
fiscal year and there are no funds from the City's sale of debt instruments to make the
required payment, then this Contract automatically terminates at the beginning of the first day
of the City's successive fiscal year of the Contract for which the City has not appropriated
funds or otherwise provided for funds to make a required payment under the Contract.
D. Liability and Indemnity. Any provision of any attached contract document that limits the
Contractor's liability to the City or releases the Contractor from liability to the City for actual or
compensatory damages, loss, or costs arising from the performance of this Contract or that provides
for contractual indemnity by one party to the other party to this Contract is not applicable or effective
under this Contract. Except where an Additional Contract Document provided by the City provides
otherwise, each party to this Contract is responsible for defending against and liable for paying any
claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or
omissions in the performance of this Contract in accordance with applicable law. This provision does
not affect the right of either party to this Contract who is sued by a third party for acts or omissions
arising from this Contract to bring in the other party to this Contract as a third -party defendant as
allowed by law.
E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the
City.
F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a
lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or
having jurisdiction in Brazoria County, Texas.
G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This
Contract may be amended only by written instrument signed by both parties.
H. Independent Contractor. Contractor shall perform the work under this Contract as an independent
contractor and not as an employee of the City. The City has no right to supervise, direct, or control
the Contractor or Contractor's officers or employees in the means, methods, or details of the work to
be performed by Contractor under this Contract. The City and Contractor agree that the work
performed under this Contract is not inherently dangerous, that Contractor will perform the work in a
workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of
Contractor's officers and employees.
I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve
any disputes that may arise between them regarding this Contract. If either party disputes any matter
relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to
settle the dispute by submitting the matter to mediation before a third party who will be selected by
agreement of the parties. The parties will each pay one-half of the mediator's fees.
J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of
contract or for any other cause relating to this Contract, neither party will seek or be entitled to an
award of attorney's fees or other costs relating to the suit.
K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the
remainder of the Contract continues to be binding on the parties.
IV. Special Terms or Conditions. None.
V. Additional Contract Documents. The following specified documents attached to this Contract are part
of this Contract, except as follows: any provision contained in any of the Contractor's Additional Contract
Documents specified below that conflicts with a Contract provision not included in the Contractor's Additional
Contract Documents, does not apply to this Contract.
A. Contractor's Additional Contract Documents:
1. The contractor's response to bid 0518-43 shall be construed as additional contract
documents.
2. Executed Contractor Insurance Requirements & Agreement (required insurance certificate[s]
shall be in possession of City at actual commencement of work).
B. City's Additional Contract Documents:
1. Scope of Services as listed on the attached.
EXHIBIT A
CONTRACTOR'S SCOPE OF SERVICES
Scope of services shall consist of the contractor providing Police Department Uniforms for the City of
Pearland, as needed, per the specifications of bid #0518-43; City Council Resolution #R2020-163. Pricing is
as follows per contractor's response to the same, as listed below:
Line Description
1 Men's Uniforms
1.1 Men's Short Sleeve Shirts - asspecified in bidspecifications
1.2 Men's LONG Sleeve Shirts - asspecified in bidspecifications
1.3 Men's Trousers - asspecified in bidspecifications
1.4 Hybrid Shirt - asspecified in bidspecifications
2 Wnman'c 1 Inif- ,
Cop Stop
�
2.1
(Fernandez
EA
Investment Group
Inc. dba (nn
Sto
2.2
EST
EA
40
UOM
QTY
Women's Trousers - asspecified in bidspecifications
EA
EA
1
FUnit
Vests
49
EA
423
$34.92
1
EA
360
$37.97
EA
435
219
$40.38
EA
264
EA
$31.84
CH
�
2.1
Women's Short Sleeve Shirts - asspecified in bidspecifications
EA
47
$34.92
2.2
Women's Long Sleeve Shirts - asspecified in bidspecifications
EA
40
$37.97
2.3
Women's Trousers - asspecified in bidspecifications
EA
3
Vests
49
$40.38
EA
1
Eatief'`s
€A
219
32
Internal n V t r-
EA
499
3.3
Vest Covers - as specified in bids specifications
EA
4
Miscellaneous Items
210
$74.06
4.1
White Cover Uniform Cap, Sizes XS - XXL
EA
EA
1
1
4.2
NavyCover Uniform Cap, Sizes XS - XXL
EA
1
$133.87
4.3
Clear Rain Ca Cover for Uniform Ca
EA
$69.48
4.4
Metal Expansion Strapfor Front of Cap, Gold
EA
1
1
$6.11
4.5
Metal Expansion Strapfor Front of Cap, Silver
EA
1
$11.20
4.6
Burlane Name Plate, Gold
$11.20
4.7
Burlane Name Plate, Silver
EA
1
$13.49
4.8
P.D. 1/2" Collar Insignia, Gold
EA
EA
1
$13.49
4.9
P.D. 1/2" Collar Insignia, Silver
EA
1
1
$5.85
4.10
Metal "P" Buttons
$5.85
4.11
Sewin of hashmarklservice stri e, etc.
EA
EA
1
$1.53
4.12
Removal of hashmark/service stripe, etc.
1
$0.00
4.13
Anchor Uniform Nav Duty Jacket, #02212, Sizes S -XL
EA
EA
1
1
$0.00
4.14
Samuel Broome Uniform Tie with Buttonholes, 18", #90010
EA
$133.10
4.15
Samuel Broome Uniform Tie with Buttonholes, 20", #90043
1
$5.09
4.16
Samuel Broome Uniform Tie with Buttonholes, 22", #90063
EA
EA
1
$5.09
4.17
Level II Holsters
1
$5.09
4.18
ASP Baton Holster
EA
1
$91.11
4.19
Cuff Case (open)
EA
1
$42.35
4.20
Cuff Case closed
EA
1
$24.84
4.21
Belt Keepers
EA
1
$31.97
EA
1
$5.29
August 7, 2020
City of Pearland
3519 Liberty Drive
Pearland, Texas 77581
Tel: 281.652.1600
pearlandtx.gov
Cop Stop
Attn. Natalie Fernandez
6831 Broadway St. Suite F
Pearland, TX 77581
Dear Ms. Fernandez:
Please be advised that the City of Pearland proposes to extend the current contract for Police Department
Uniforms, per the specifications of City of Pearland bid 0518-43 until October 13, 2020 and to exercise the
final renewal option for one additional year.
The pricing details of the agreement are on the following two pages (including the CPI increase in 2019).
If you find these requests to be acceptable, please sign and date this letter and return a scanned copy via
email to 'blackmore@pearlandtx.gov.
If you need any further information, please contact the Purchasing Division at (281) 652-1790.
Sincerely,
Julie Blackmore
City of Pear'-
Contract Ad
ACCEPTEE
DATE: V3ho
Page 1 of 3
Line Items
Cop Stop
(Fernandez
Investment
Group, Inc. dba
cop stop)
EST
[Line Description UOM QTY
Unit Cost With
2019 CPI
1
Men's Uniforms
EA
1
1.1
Men's Short Sleeve Shirts - as specified in bid
specifications
EA
423
$34.92
1.2
Men's LONG Sleeve Shirts - as specified in bid
specifications
EA
360
$37.97
1.3
Men's Trousers - as specified in bid specifications
EA
435
$40.38
1.4
Hybrid Shirt - as specified in bid specifications
EA
264
$31.84--
2
Women's Uniforms
EA
1
2.1
Women's Short Sleeve Shirts - as specified in bid
specifications
EA
47
$34.92
2.2
Women's Long Sleeve Shirts - as specified in bid
specifications
EA
40
$37.97
2.3
Women's Trousers - as specified in bid specifications
EA
49
$40.38
3
Vests
EA
1
3.1
External Armor Vest Carriers - as specified in bid
specifications
EA
210
Cil
$ 1
3.2
Internal Armor Vest Carriers
EA
100
3.3
Vest Covers - as specified in bid specifications
EA
210
$74.06
4
Miscellaneous Items
EA
1
4.1
White Cover Uniform Cap, Sizes XS - XXL
EA
1
$133.87
4.2
Navy Cover Uniform Cap, Sizes XS - XXL
EA
1
$69.48
4.3
Clear Rain Cap Cover for Uniform Cap
EA
1
$6.11
4.4
Metal Expansion Strap for Front of Cap, Gold
EA
1
$11.20
Page
4.5
Metal Expansion Strap for Front of Cap, Silver
EA
1
$11.20
4.6
Burlane Name Plate, Gold
EA
1
$13.49
4.7
Burlane Name Plate, Silver
EA
1
$13.49
4.8
P.D. 1/2" Collar Insignia, Gold
EA
1
$5.85
4.9
P.D. 1/2" Collar Insignia, Silver
EA
1
$5.85
4.10
Metal "P" Buttons
EA
4.11
Sewing of hashmark/service stripe, etc.
EA
1
$0.00
4.12
Removal of hashmark/service stripe, etc.
EA
1
$0.00
4.13
Anchor Uniform Navy Duty Jacket, #02212, Sizes -S-XL
EA
1
$133.10
4.14
Samuel Broome Uniform Tie with Buttonholes, 18",
#90010
EA
1
$5.09
4.15
Samuel Broome Uniform Tie with Buttonholes, 20",
#90043
EA
1
$5.09
4.16
Samuel Broome Uniform Tie with Buttonholes, 22",
#90063
EA
1
$5.09
4.17
Level Il Holsters
EA
1
$91.11
4.18
ASP Baton Holster
EA
1
$42.35
4.19
Cuff Case (open)
EA
1
$24.84
4.20
Cuff Case (closed)
EA
1
$31.97
4.21
Belt Keepers
EA
1
$5.29
Page 3 of 3