R2020-173 2020-09-14RESOLUTION NO. R2020-173
A Resolution of the City Council of the City of Pearland, Texas, approving
participation in the Texas Department of Transportation's Selective Traffic
Enforcement Program (STEP) grant for Commercial Motor Vehicles to
enhance traffic safety in the City of Pearland, and authorizing matching
funds in the amount of twenty percent (20%).
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS;
Section 1. That the City Council hereby approves submission of a grant application for the
Texas Department of Transportation's Selective Traffic Enforcement Program (STEP) grant for
Commercial Motor vehicles to enhance traffic safety in the City of Pearland, and authorizing
matching funds in the amount of twenty percent (20%).
PASSED, APPROVED and ADOPTED this the 14th day of September, A.D., 2020.
ATTE
Z
CRYSTXL ROA , TRMC, CMC
CITY SECRETARY
APPROVED AS TO FORM:
QeP&0%-- . l.p/
DARRIN M. COKER
CITY ATTORNEY
TOM REID
MAYOR
ipoppp
Texas
ADepartment
of Transportation
TRAFFIC SAFETY PROGRAM
REQUEST FOR PROPOSALS
FY 2021 STEP GRANTS
Prepared and Developed by:
The Staff of the Traffic Safety Section
Traffic Safety Division
125 E. 11th Street
Austin, Texas 78701-2483
(512) 416-3200
htto://www.txdot.F,Fov/inside-txdot/division/traffic.html
KIM Save a Life?
TEXAS DEPARTMENT OF TRANSPORTATION
November 8th, 2019
Table of Contents
SectionOne - Overview.....................................................................................................................3
Summary...........................................................................................................................................4
Section Two -Selective Traffic Enforcement Program (STEP) Grants.......................................6
Eligibilityfor Funding........................................................................................................................7
Enforcement Requirements............................................................................................................7
Section Three -Grant Types and Definitions.................................................................................8
STEP Comprehensive (COMP) Grants.............................................................................................9
STEP Commercial Motor Vehicle (CMV) Grants...........................................................................
10
Section Four - Additional Requirements.....................................................................................
13
OperationalPlan............................................................................................................................
14
Public Information & Education (PI&E)........................................................................................
15
Section Five - Policies & Procedures............................................................................................16
Policies& Procedures...................................................................................................................
17
Internal Ethics & Compliance.......................................................................................................
18
Section Six - Proposal Submission................................................................................................
19
Schedule........................................................................................................................................20
K
SECTION ONE
OVERVIEW
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Summary
Texas' Selective Traffic Enforcement Program (STEP) is a federally funded law enforcement grant
program run by the Traffic Safety Division at the Texas Department of Transportation. STEP
enforcement is focused on reducing crashes and crash -related injuries and deaths in and across
Texas. Any accredited law enforcement agency in Texas is eligible for funding through STEP, though
priority to receive the funds and the maximum funding amount an agency may receive is based on
the number and type of crashes occurring in the applicant jurisdictions.
Agencies participating in STEP must use crash data provided by the Texas Crash Reporting
Information System (CRIS), and analyzed and plotted by the Texas Department of Public Safety's
Highway Safety Operations Center (HSOC), to develop Enforcement Zones, which are limited in
number and size to help magnify the impact of the enforcement efforts on troublesome crash areas.
Agency performance will be measured by the number of STEP -funded vehicle stops made within the
established Enforcement Zones, and by the impact the enforcement has on the jurisdiction's crash
totals. To maximize the value of the vehicle stops conducted during STEP enforcement, agencies are
strongly encouraged to design their Enforcement Zones and conduct subsequent enforcement
efforts in and around intersections, which are planned points of conflict on the transportation
system.
TCOLE-certified training supporting all aspects of STEP enforcement, including grant proposal and
Enforcement Zone development, grant administration, data quality and analysis, operational
philosophy and strategies, and child -passenger and officer safety courses are available free -of -
charge through the Texas Law Enforcement Liaison program. The training courses are designed to
help agencies stay current on the latest information and enforcement concepts, and to realize the
maximum value STEP enforcement can provide to the agency and the community.
Maximum budget amounts for each agency for Selective Traffic Enforcement Program (STEP) grants
have been determined using KA (fatal and serious -injury) crash data from the Crash Records
Information System (CRIS) and a weighted funding formula to determine eligible amounts for each
agency:
• DWI/DUI - Driving While Intoxicated/Driving Under the Influence
• OP - Failure to Use Occupant Restraint, including child -passenger safety seats
• ITC - Intersection Traffic Control
• SP -Speed Enforcement /Control
• DD - Distracted Driving
4
Agencies may choose to receive less than the maximum amount for which they qualify based on the
formula and agencies not listed for a specified amount may receive up to $12,000 for a STEP -COMP
grant and/or a $12,000 CMV grant.
Proposing agencies may ask TxDOT personnel for assistance in developing their STEP proposal(s).
Click -It -Or -Ticket and Impaired Driving Mobilization Proposals will not be accepted through this
Request for Proposal; however, they will be accepted through a separate process. For more
information regarding mobilizations, please contact Larry Krantz, TxDOT Police Traffic Services
Program Manager.
Once a proposal is submitted, the requested Federal award cannot be increased. A budgetary
adjustment may be necessary if the budget is inaccurate, unreasonable, or unallowable. Minor
modifications may be made during the grant negotiations process.
See attached budget limits (Attachment A).
SECTION TWO
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
(STEP) GRANTS
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Eligibility for Funding
STEP grant funding assists in paying for overtime enforcement activities conducted by Texas law
enforcement agencies. STEP enforcement activities should prioritize crash reduction by conducting
mobile, high -visibility enforcement in high -crash areas within the law enforcement agency's
jurisdiction. Officers should focus their efforts on reducing incidences of intersection -related
violations, driving while intoxicated, failure to use occupant restraint systems, enforcement of state
and local ordinances on cellular and texting devices and speeding within the high -crash areas they
identify. In order to participate in STEP, the agency must have an active overtime policy that allows
for STEP enforcement to occur.
Organizations eligible for STEP funds include the Texas Department of Public Safety (TxDPS),
sheriff's offices, constable's offices, local police departments, and inter -governmental coordination
entities for law enforcement efforts; i.e. COGs.
Enforcement Requirements
The following items are requirements for enforcement on both STEP -COMP and STEP -CMV grants:
• Proposers are required to contribute at least 20% of the total budget in approved match.
• All enforcement activities must be initiated within, or in route to or from, an established
Enforcement Zone as outlined in the grant's Operational Plan.
• A minimum number of documented vehicle stops must be made during each hour of
enforcement so that enforcement efforts are consistent throughout the assigned shift. The
minimum number of stops required depends on the grant type and is detailed in the
following sections.
7
SECTION THREE
GRANT TYPES & DEFINITIONS
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
STEP -Comprehensive (COMP) Grants
Officers conducting enforcement on a STEP -COMP grant will make enforcement of Intersection
Traffic Control, Impaired Driving, Occupant Protection, Distracted Driving and Speed their top priority
during enforcement, although any traffic -related probable cause may be used to initiate a vehicle
stop. In order for a vehicle stop to be counted toward the agency's grant performance, the vehicle
stop must be initiated for infractions witnessed inside of, or in route to or from an established
Enforcement Zone. For purposes of documentation, each officer's Daily Activity Report should reflect
the Enforcement Zone in which the stop was made, the time and specific location of the stop (i.e.
4800 block of South Broadway), and at what time individual vehicle stops were made. The officer
should run the offender's driver license for warrants, run the vehicle registration for its history, and
must document taking one of the following three actions:
• Issuing a written warning
• Issuing a citation
• Making an arrest
Agencies will document and report the numbers of warnings, citations and arrests made on STEP
time to TxDOT at the end of each month, but there will be no target numbers established for each
individual element. STEP -COMP agencies will be considered to be in compliance with TxDOT
performance expectations as long as they document making a minimum average of 2.5 vehicle
stops per hour for each enforcement hour and show that minimum activity in each STEP
enforcement hour. STEP -COMP subgrantee agencies should make it a priority to conduct
enforcement activities during state and federally determined holiday periods, which are:
• Christmas/New Year's (Dec. 18, 2020 -Jan. 1, 2021)
• Spring Break (Mar. 5-21, 2021)
• Memorial Day (May 24 -June 6, 2021)
• Independence Day (June 25 -July 11, 2021)
• Labor Day (Aug. 20 -Sept. 6, 2021)
Maximum budget amounts for STEP -COMP grants have been determined using crash data from
CRIS, with a weighted funding formula to determine eligible amounts for each agency. The budget
amount listed is the maximum offer for FY 2021. Agencies may choose to receive less than the
maximum amount for which they qualify based on the formula. Funding amounts may vary from year
to year based on crash data, but agencies will not be given any more than a 10% increase from their
4
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
FY 2020 grant amount, nor be reduced by more than 10%. Any increases or decreases are reflected
in the agency -specific budget amounts in this document. Agencies not listed for a specified amount
may receive up to $12,000 for a STEP -COMP grant and/or a $12,000 CMV grant. Funds are
authorized on a Federal fiscal year basis only and awarded grants are contingent upon the
availability of Federal funds.
Baseline Enforcement Information
Baseline enforcement information serves as a foundation for proposers to measure non -grant traffic
enforcement activity against that provided through STEP grants. This information must be provided
by the proposers and includes the total number of arrests, citations and warnings made during non -
STEP vehicle stops the proposing agency made in the past 12 months. The information must exclude
any activity generated with STEP grant dollars. Once the enforcement baseline is established, these
figures will be used to compare subsequent years' local- and grant -funded traffic enforcement
activity against crash data the agency provides to TxDOT.
Baseline KA Crash Data
Proposers must enter the three -year -average KA crash data for their jurisdiction as it appears on the
RFP Budget Document (Attachment A). The baseline numbers are critical in establishing the number
and key contributing factors for fatal and serious -injury crashes in a community and are used to
measure the effectiveness of grant -related enforcement efforts in reducing crashes.
County Sheriff's Departments and Constable's Offices should use the KA crash data for the county,
found under "Rural (county name)." County -level agencies wishing to work STEP in counties not listed
on the RFP can be awarded up to $12,000 each. Constable's Offices not operating a yearlong STEP
grant in FY 2020 in counties where the Sheriff's Office is already a STEP participant must contact the
STEP program manager to negotiate a STEP budget for that agency.
STEP -Commercial Motor Vehicle (CMV) Grants
Requirements outlined in this section apply to all STEP grant proposals that offer commercial motor
vehicle enforcement opportunities 365 days per year. Law enforcement agencies requesting or
already operating a STEP -COMP grant may also request a STEP -CMV. Maximum funding levels for
CMV grants have also been determined using crash data from CRIS and the funding formula based
10
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
on the CRIS data. Funding amounts may vary from year to year based on crash data, but agencies
will not be given any more than a 10% increase from their FY 2020 grant amount, nor be reduced by
more than 10%. Any increases or decreases are reflected in the agency -specific budget amounts in
this document. Agencies wishing to enforce CMV but are not listed as a qualified agency may receive
$12,000 in CMV funding.
County Sheriff's Departments and Constable's Offices should use the KA crash data for the county,
found under "Rural (county name)." County -level agencies wishing to work STEP in counties not listed
on the RFP can be awarded up to $12,000 each. Constable's Offices not operating a yearlong STEP
grant in FY 2020 in counties where the Sheriff's Office is already a STEP participant must contact the
STEP program manager to negotiate a STEP budget for that agency.
Officers conducting enforcement on a STEP -CMV grant should make enforcement of Impaired
Driving, Occupant Protection, Hazardous Moving Violations, Distracted Driving and Speed their top
priority during enforcement, although any traffic -related probable cause can be used to initiate a
CMV stop. Officers may not weigh, inspect equipment or review driver logs while on STEP time. In
order for a vehicle stop to be counted as part of the agency's grant performance, the vehicle stop
must be initiated for infractions witnessed inside of, or in route to or from, an established
Enforcement Zone. For purposes of documentation, each officer's Daily Activity Report should reflect
the Enforcement Zone in which the stop was made, the time and specific location of the stop (i.e.
4800 block of South Broadway), and at what time individual vehicle stops were made.
The officer should run the offender's driver license for warrants, run the vehicle registration for its
history, and must document taking one of the following three actions:
• Issuing a paper warning
• Issuing a citation
• Making an arrest
Agencies must document and report the numbers of such warnings, citations and arrests made on
STEP time to TxDOT at the end of each month or enforcement period, but there will be no target
numbers established for each individual element. Agencies will be considered to be in compliance
with TxDOT performance expectations as long as they maintain an average of one (1) stop involving a
commercial motor vehicle or more during each hour of STEP -CMV enforcement.
11
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Baseline Enforcement Information
Baseline enforcement information serves as a foundation for proposers to measure non -grant traffic
enforcement activity against that provided through STEP grants. This information must be provided
by the proposers and includes the total number of arrests, citations and warnings made during non -
STEP vehicle stops the proposing agency made in the past 12 months. The information must exclude
any activity generated with STEP grant dollars. Once the enforcement baseline is established, these
figures will be used to compare subsequent years' local- and grant -funded traffic enforcement
activity against crash data the agency provides to TxDOT.
Baseline KA Crash Data
Proposers must enter the three -year -average KA crash data for their jurisdiction as it appears on the
RFP Budget Document (Attachment A). The baseline numbers are critical in establishing the number
and key contributing factors for fatal and serious -injury crashes in a community and are used to
measure the effectiveness of grant -related enforcement efforts in reducing crashes.
12
SECTION FOUR
ADDITIONAL REQUIREMENTS
13
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Operational Plan
Agencies will use geolocated KA (Fatal and Serious Injury) crash data from the CRIS database to
establish the foundation for at least two STEP Enforcement Zones within their jurisdiction. Crash
heat maps for your jurisdiction are available by clicking here and then following the link to "TxDOT
STEP Program Resources."
The purpose of the creation of STEP Enforcement Zones is to focus consistent high -visibility
enforcement on areas with a history of high KA crashes, and zones should be developed and
patrolled accordingly. Therefore, only KA crash data from the CRIS database may be used to initiate
the creation of an Enforcement Zone. In the event that an agency has no KA crashes in its
jurisdiction, TxDOT may approve, on a case-by-case basis, patrol zones based on other data available
to the agency.
At a minimum, Enforcement Zones should be anchored by the locations of one or more KA crash and
expanded to include areas of approach in any direction and for a reasonable distance from the crash
site or sites in evidence. As a rule, Enforcement Zones should cover no more than four (4) square
miles, although it may take the form of any logical shape. For example, in a city, the Enforcement
Zone may align with the street grid and be centered on high -crash intersections, whereas on a rural
highway, the patrol zone might encompass four contiguous miles that include the high -crash area(s),
but do not include other areas outside of the highway's linear footprint.
Crash maps detailing the location of each KA crash used to develop the jurisdiction's funding will be
provided by the Department of Public Safety through TxDOT. Agencies must use these maps to
develop and document their STEP Enforcement Zones. At their option, agencies may also use other
geolocated data from their own RMS to further define, augment and justify the perimeters of their
Enforcement Zones.
All STEP Enforcement Zones must be approved by TxDOT prior to enforcement beginning. Identifying
new Enforcement Zones after the grant begins is discouraged. STEP enforcement should be used to
patrol areas identified through historical crash data, not to react to short-term trends. The number of
Enforcement Zones allowed will vary by agency, but after the minimum of two zones, the further
addition of zones will be based on the number of enforcement hours available on the grant. In order
to qualify for additional zones, the requesting agency would need to have a minimum total of 1,000
enforcement hours on the grant.
14
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
STEP -CMV grants will also be location -based. Maps showing the locations of KA crashes involving
CMV are available here.
Public Information & Education (PI&E)
Law enforcement agencies are required to conduct PI&E activities, including the distribution of PI&E
materials, throughout the grant period. Salaries being claimed for PI&E activities must be included in
the budget. Proposal help for budgeting PI&E Salaries and Fringe Benefits is located here.
Law enforcement agencies are required to provide a minimum of 5 documented PI&E activities
throughout the grant period. These should coincide with identified holiday mobilization periods and
include appropriate motorist education efforts. For example, during the Memorial Day Mobilization
period, otherwise known as Click -It -Or -Ticket, agencies should develop media opportunities focused
on the importance of buckling up and properly securing children, or a similarly themed community
event.
Agencies are encouraged to coordinate their PI&E efforts with their local TOOT Traffic Safety
Specialist.
15
SECTION FIVE
POLICIES & PROCEDURES
16
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Policies and Procedures
All STEP agencies must either have established written STEP operating policies and procedures, or
develop policies and procedures prior to a STEP grant being executed. The program will certify that
the applying agency has, or will develop such procedures during the proposal process in eGrants.
Those policies and procedures must include at a minimum:
• Roles and Responsibilities - a description of which position serves as STEP project
director and a list of their main responsibilities, including detailed information for supervisory
review (i.e. timesheets, activity reports, citations, etc. and how often the reviews should
occur) prior to reimbursement request.
• STEP Shifts - a description of how the agency selects individuals to work a STEP shift.
• Authorization to Work - a description of how prior approval is obtained for an individual
authorized to work a STEP shift.
• Work Restrictions - a list of any restrictions imposed on working STEP, such as limitations
on the number of hours an officer can work per shift, etc.
• Supervision - a description of how the agency supervises officers working STEP shifts.
• Overtime Status - a description on how the agency determines an individual's overtime
status before working STEP.
• Documentation -a description of how an individual's time worked on a STEP shift is
documented.
• Required STEP Documentation - a description of the paperwork that is required after the
STEP shift ends (i.e., time sheets, overtime cards, STEP daily activity reports, citations).
• Approval Process - a description of the process the supervisor uses to approve and
document the hours worked.
• Performance Targets - a description of the process used to oversee the agency's
performance toward meeting the grant's performance measures/target numbers.
17
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Internal Ethics and Compliance Program
Each agency will be required to undergo a review by TxDOT's Internal Compliance
Program prior to grant execution. Agencies must demonstrate compliance with Title 43
Texas Administrative Code U5.906(b) by certifying adoption of an internal ethics and
compliance program that satisfies the requirements of Title 43 Texas Administrative
Code §10.51(relating to Internal Ethics and Compliance Program) prior to any grant
execution.
W.?
SECTION SIX
PROPOSAL SUBMISSION
19
Texas Traffic Safety Program
FY 2021 Request for Proposals - STEP Grants
Schedule
The proposal process schedule includes major milestones and target due dates culminating
in an executed grant agreement. The proposal submission due date is set; all others are
subject to change. Any updates will be posted at:
https://www.txdot.F-Fov/apps/eGrants/eGrantsHelp/rfp.html.
The following table outlines the proposal schedule:
Activity / Milestone
Submission
Target Due Date
Request for Proposals (RFP) Posted
11/08/2019
Proposal Submission Training for General/STEP Grants
11/20/2019
Deadline for Proposal Questions
12/02/2019 @ Noon
Proposal Q&A Posted
12/06/2019
Deadline for Proposal Submission
NegotiationsScoring and
Proposals Scored
01/09/2020
02/21/2020
Proposal Negotiations Completed
Funding Approval
Funding List and Minute Order Developed
04/13/2020
05/01/2020
Funding Approved By Transportation Commission
' Development
05/28/2020
HSP Drafted and Reviewed
06/03/2020
HSP Submitted to NHTSA
07/01/2020
HSP Approved and Published
Award Grants
08/14/2020
Grants Awarded, Executed and Activated in eGrants
10/01/2020
An eGrants system message will be sent to all law enforcement or other STEP agencies that are
registered users of eGrants announcing this Request for Proposals. This message will be sent via
eGrants on November 08, 2019.
Please refer any questions or comments about this process to Larry Krantz, TxDOT Police Traffic
Services Program Manager.
20
JurisdictionOP-KA
ABILENE
9
10
SP -KA
6
ITC -KA
31
CMV -KA
5
Total -KA
78
Qualified
Cmv
$36,000
Qualified
comp
$50,000
AMARILLO
20
12
5
61
4
129
$45,000
$144,000
ARLINGTON
35
28
18
68
7
185
$55,000
$178,000
AUSTIN
82
40
39
221
13
529
$55,000
$810,000
BAYTOWN
7
7
2
17
3
52
$22,000
$37,000
BEAUMONT
12
12
5
41
6
117
$50,000
$102,000
BROWNSVILLE
9
11
3
21
1
71
$72,000
BRYAN
7
7
2
16
1
43
$36,000
CARROLLTON
9
8
5
13
1
40
$40,000
CEDAR PARK
3
3
3
8
0
17
$13,000
COLLEGE STATION
5
3
2
24
1
41
$40,000
CONROE
9
7
5
24
2
60
$50,000
CORPUS CHRISTI
24
19
11
51
3
149
$36,000
$175,000
DALLAS
186
199
160
410
39
1080
$50,000
$857,000
DEER PARK
1
1
1
4
1
10
$37,000
DENTON
12
10
9
29
4
76
$34,000
$88,000
EDINBURG
6
5
2
18
2
39
$18,000
EL PASO
44
19
14
99
10
246
$50,000
$275,000
EULESS
1
0
0
8
0
16
$51,000
FORT WORTH
52
56
32
180
22
515
$55,000
$203,000
FRISCO
4
3
2
15
2
33
$65,000
GALVESTON
7
8
5
25
0
52
$43,000
GARLAND
12
13
10
53
5
115
S50,000
$158,000
GRAND PRAIRIE
16
18
10
30
5
85
S50,000
$127,000
GRAPEVINE
5
4
1
8
2
34
$36,000
HARLINGEN
6
4
3
16
0
35
$40,000
HOUSTON
166
154
64
496
38
1283
$350,000
$1,000,000
IRVING
19
16
16
29
2
82
$141,000
KELLER
1
1
1
3
0
5
$26,000
KILLEEN
11
9
12
31
0
65
$55,000
LA PORTE
5
2
0
4
1
12
$37,000
LAREDO
14
16
1
30
6
78
594,000
S110,000
LEWISVILLE
8
9
7
22
3
53
S25,000
$65,000
LONGVIEW
8
11
9
19
1
45
$46,000
LUBBOCK
20
21
14
39
1
87
$50,000
MCALLEN
9
5
2
28
1
53
$65,000
$88,000
MCKINNEY
5
5
0
16
1
38
$61,000
MESQUITE
11
14
13
18
3
64
$47,000
$41,000
MIDLAND
14
15
11
30
3
77
$46,000
$23,000
MISSION
1
1
0
7
0
17
$46,000
MISSOURI CITY
1
2
0
11
0
20
$31,000
NEW BRAUNFELS
7
5
5
16
6
48
$45,000
$40,000
NORTH RICHLAND HILLS
3
1
4
12
0
28
$31,000
ODESSA
15
9
6
25
4
60
$46,000
$22,000
PASADENA
11
9
4
48
1
87
$76,000
PLANO
18
12
10
46
2
106
$130,000
PORT ARTHUR
3
5
2
12
2
38
$31,000
I
RICHARDSON
6
•3
7
2
21
0
49
Qualified
cmv
Qualified
comp
$18,000
ROUND ROCK
5
4
3
16
1
47
$14,000
SAN ANGELO
3
4
2
15
0
27
$13,000
SAN ANTONIO
120
74
88
290
23
808
$50,000
$900,000
SAN MARCOS
7
4
4
17
2
44
$37,000
SOUTHLAKE
0
0
0
3
0
4
$31,000
SUGAR LAND
4
2
1
12
2
27
$44,000
TEXAS CITY
6
5
4
7
1
31
$21,000
TEXAS DPS
$500,000
TYLER
6
7
3
31
2
66
$58,000
VICTORIA
6
8
3
8
0
28
$21,000
WACO
14
10
8
44
5
89
$46,000
$117,000
WAXAHACHIE
7
7
4
15
2
50
$35,000
WICHITA FALLS
8
5
4
14
0
32
$58,000
ATASCOSA COUNTY
7
9
6
7
7
39
$40,000
$22,000
BASTROP COUNTY
20
17
12
16
3
75
$50,000
$50,000
BELL COUNTY
11
9
15
8
4
52
$40,000
$50,000
BEXAR COUNTY
17
13
14
43
7
117
$40,000
$360,000
BOWIE COUNTY
12
14
6
10
4
49
$50,000
$50,000
BRAZORIA COUNTY
25
18
19
22
4
91
$50,000
$50,000
BURLESON COUNTY
7
5
4
4
4
20
$44,000
$22,000
BURNET COUNTY
8
7
10
6
1
35
$25,000
CAMERON COUNTY
13
12
10
10
1
38
$50,000
CHAMBERS COUNTY
9
12
9
6
6
44
$50,000
$55,000
CHEROKEE COUNTY
9
11
12
4
1
33
$50,000
COMAL COUNTY
10
4
10
15
2
45
$45,000
DALLAS COUNTY
3
1
1
4
0
10
$45,000
ECTOR COUNTY
22
29
13
39
18
96
$50,000
$50,000
EL PASO COUNTY
8
8
2
10
2
40
$40,000
$70,000
ELLIS COUNTY
14
10
13
4
4
43
$50,000
$50,000
ERATH COUNTY
8
13
10
6
4
39
$50,000
$50,000
FORT BEND COUNTY
18
15
8
39
4
95
$50,000
$126,000
GILLESPIE COUNTY
7
4
6
3
2
31
$22,000
GRAYSON COUNTY
16
10
13
7
3
47
$41,000
$50,000
GREGG COUNTY
8
6
6
10
4
38
$27,000
$25,000
GRIMES COUNTY
8
8
9
8
3
36
$21,000
$25,000
GUADALUPE COUNTY
10
8
10
9
5
48
$34,000
$32,000
HARDIN COUNTY
7
5
5
4
2
26
$22,000
HARRIS COUNTY
122
125
63
212
27
630
$396,000
$924,000
HARRISON COUNTY
15
12
11
7
7
47
$50,000
$50,000
HAYS COUNTY
15
9
18
13
1
54
$50,000
HENDERSON COUNTY
11
9
8
4
2
31
$35,000
HIDALGO COUNTY
29
28
20
37
4
100
$50,000
$50,000
HOPKINS COUNTY
7
8
9
3
2
26
$22,000
HUNT COUNTY
13
16
9
11
4
55
$50,000
$50,000
JEFFERSON COUNTY
9
6
3
4
4
32
$37,000
$29,000
JOHNSON COUNTY
19
17
21
16
2
86
$50,000
MEL
KAUFMAN COUNTY
12
-KA
10
SP -KA
11
lTC-KRWCMV-KA
10
4
Total -KA
57
ualified
Q
cmv
$36,000
QualifiedF111
comp
$50,000
KERR COUNTY
8
3
8
4
3
31
$25,000
$25,000
LIBERTY COUNTY
9
9
6
11
5
48
$41,000
$39,000
LUBBOCK COUNTY
13
9
8
16
5
40
$50,000
$50,000
MATAGORDA COUNTY
11
12
10
8
0
33
$50,000
MCLENNAN COUNTY
10
10
13
13
4
52
544,000
$50,000
MEDINA COUNTY
7
8
6
4
2
25
$22,000
MIDLAND COUNTY
12
14
6
18
20
56
$50,000
$50,000
MILAM COUNTY
9
5
4
1
3
25
535,000
$29,000
MONTGOMERY COUNTY
57
36
41
51
8
208
5136,000
$352,000
NACOGDOCHES COUNTY
8
9
8
4
5
35
545,000
$45,000
ORANGE COUNTY
7
2
3
5
2
21
$22,000
PANOLA COUNTY
8
8
4
4
5
22
$57,000
$25,000
PARKER COUNTY
7
6
9
8
1
38
$22,000
PECOS COUNTY
7
8
3
3
8
27
$66,000
$22,000
POLK COUNTY
8
12
9
11
5
46
550,000
$50,000
RANDALL COUNTY
7
3
3
7
3
22
$30,000
$22,000
RUSK COUNTY
10
14
11
9
5
45
S50,000
$50,000
SAN JACINTO COUNTY
9
7
6
4
2
30
$29,000
SMITH COUNTY
21
19
19
17
7
95
$50,000
$50,000
TOM GREEN COUNTY
4
4
2
5
2
18
$37,000
TRAVIS COUNTY
33
27
28
39
4
154
$50,000
$55,000
VAN ZANDT COUNTY
13
12
16
13
2
64
$50,000
VICTORIA COUNTY
11
9
5
11
4
42
543,000
$45,000
WALLER COUNTY
8
8
7
6
7
36
$35,000
$28,000
WILLIAMSON COUNTY
18
13
12
23
4
74
S50,000
$55,000
WISE COUNTY
8
8
6
9
6
37
$41,000
$25,000
Texas Traffic safety eG ra nts
Fiscal Year 2021
Organization Name: City of Pearland Police Department
Legal Name: City of Pearland
Payee Identification Number: 17460289097058
Project Title: STEP CMV
ID: 2021-pearlaPD-S-CMV-00019
Period: 10/01/2020 to 09/30/2021
City of Pearland Police Department
STEP CMV 2021
Texas Department Of Transportation - Traffic Safety
Electronic Signature Authorization Form
This form identifies the person(s) who have the authority to sign grant agreements and
amendments for the Grant ID listed at the bottom of the page_
Name Of Organization: City of Pearland
Project Title: STEP CMV
Authorizing Authority
The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of
the organization for which she/he has executed this agreement and that she/he has full and
complete authority to enter into the agreement on behalf of the organization. I authorize the
person(s) listed under the section "Authorized to Electronically Sign Grant Agreements and
Amendments" to enter into an agreement on behalf of the organization.
Name: r -------
Title:
Signature: )
Date:
Under the authority of Ordinance or Resolution
Number (if applicable)
Authorized to Electronically Sign Grant Agreements and Amendments
List Subgrantee Administrators who have complete authority to enter into an agreement on
behalf of the organization.
F[ Print Name of Subgrantee Administrator in Title
TOOTTraffic Safety eGrants I
1.
2.
3. 1I--- -
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 1 of 1
Texas Traffic Safety eG rants
Fiscal Year 2021
Organization Name: City of Pearland Police Department
Legal Name: City of Pearland
Payee Identification Number: 17460289097058
Project Title: STEP CMV
ID: 2021-pearlaPD-S-CMV-00019
Period: 10/01/2020 to 09/30/2021
City of Pearland Police Department
STEP CMV 2021
FOR REVIEW ONLY - NOT A LEGAL DOCUMENT
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the Department and the, City of
Pearland hereinafter called the Subgrantee, and becomes effective then fully executed by
both parties_ For the purpose of this agreement, the Subgrantee is designated as a(n) Local
Government/Transit District.
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1957, and
the Highway Safety Performance Plan for the Fiscal Year 2020.
Name of the Federal Agency: National Highway Traffic Safety Administration
CFDA Number 20.600
CFDA Title_ State and Community Highway Safety Grant Program
Funding Source: Section 402
DUNS: 020796397
FAIN: 69A37521300004020 TXO
Project Title: STEP CMV
This project is Not Research and Development
Grant Period- This Grant becomes effective on 10101/2020 or on the date of final signature of
both parties, whichever is later, and ends on 09130/2021 unless terminated or otherwise
modified_
Total Awarded: $14,496.75
Amount Eligible for Reimbursement by the Department: $11,462.16
Match Amount provided by the Subgrantee: $3,034.59
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 1 of 27
City of Pearland Police Department
STEP CMV 2021
FOR REVIEW ONLY - NOT A LEGAL DOCUMENT
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of
the organization for which she/he has executed this agreement and that shelhe has full and
complete authority to enter into this agreement on behalf of the organization_
Subgrantee Signature
By checking this box, I agree to use electronic signatures. Furthermore, I confirm that I
have signature authority to execute this document and it is an electronic representation
of my signature for all purposes when I use it on documents, including legally binding
contracts just the same as a pen -and -paper signature-
Name-
Title:
ignature_
Name-Title:
D ate:
TxDOT Signature
By checking this box, I agree to use electronic signatures. Furthermore, I confirm that I
have signature authority to execute this document and it is an electronic representation
of my signature for all purposes when I use it on documents, including legally binding
contracts just the same as a pen -and -paper signature.
Name--
Title:
ame=
Title:
Date:
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 2 of 27
City of Pearland Police Department
STEP CMV 2021
FOR REA7IE1i' ONLY - NOT A LEGAL, DOCUAiENT
GRANT AGREEMENT GENERAL TERMS AND CONDITIONS (Revised. -0711812019)
Definitions: For purposes of these Terms and Conditions, the "Department" is also known as the
"State" and the "prospective primary participant" and the "Subgrantee" is also known as the
"Subrecipient" and "prospective lower tier participant"
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances,
rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals
in any matter affecting the performance of this agreement, including, without limitation, workers'
compensation laws, minimum and maximum salary and wage statutes and regulations,
nondiscrimination laws and regulations, and licensing laws and regulations. When required, the
Subgrantee shall furnish the Department with satisfactory proof of compliance_
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee assures and certifies that it will comply with the regulations, policies, guidelines, and
requirements, including 2 CFR, Part 200; and the Department's Traffic Safety Program Manual, as
they relate to the application, acceptance, and use of federal or state funds for this project. Also, the
Subgrantee assures and certifies that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar action
has been duly adopted or passed as an official act of the applicant's governing body, authorizing the
filing of the application, including all understandings and assurances contained in the application, and
directing and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide any additional information that may be required_
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-
352), as amended, and in accordance with that Act, no person shall discriminate, on the grounds of
race, color, sex, national origin, age, religion, or disability_
C_ It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970, as amended; 42 USC (United States Code) §§4601 et seq_, and
United States Department of Transportation (USDOT) regulations, "Uniform Relocation and Real
Property Acquisition for Federal and Federally Assisted Programs," 49 CFR, Part 24, which provide
for fair and equitable treatment of persons displaced as a result of federal and federally assisted
programs.
D_ Political activity (Hatch Act) (applies to subrecipients as well as States). The State will comply
with provisions of the Hatch Act (5 U_S.C. 1501-1508) which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime
requirements for employees performing project work.
F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 3 of 27
City of Pearland Police Department
STEP CMV 2021
G. It will give the Department the access to and the right to examine all records, books, papers, or
documents related to this Grant Agreement.
H. It will comply with all requirements imposed by the Department concerning special requirements
of law, program requirements, and other administrative requirements.
I. It recognizes that many federal and state laws imposing environmental and resource conservation
requirements may apply to this Grant Agreement_ Some, but not all, of the major federal laws that
may affect the project include: the National Environmental Policy Act of 1969, as amended, 42 USC
§§4321 et seq.; the Clean Air Act, as amended, 42 USC §§7401 et seq. and sections of 29 USC; the
Federal Water Pollution Control Act, as amended, 33 USC §§1251 et seq.; the Resource
Conservation and Recovery Act, as amended, 42 USC §§6901 et seq.; and the Comprehensive
Environmental Response, Compensation, and Liability Act, as amended, 42 USC §§9601 et seq.
The Subgrantee also recognizes that the U.S. Environmental Protection Agency, USDOT, and other
federal agencies have issued, and in the future are expected to issue, regulations, guidelines,
standards, orders, directives, or other requirements that may affect this Project. Thus, it agrees to
comply, and assures the compliance of each contractor and each subcontractor, with any federal
requirements that the federal government may now or in the future promulgate.
J. It will comply with the flood insurance purchase requirements of Section 102(x) of the Flood
Disaster Protection Act of 1973, 42 USC §4012a(a). Section 102(x) requires, on and after March 2,
1975, the purchase of flood insurance in communities where that insurance is available as a
condition for the receipt of any federal financial assistance for construction or acquisition purposes
for use in any area that has been identified by the Secretary of the Department of Housing and Urban
Development as an area having special flood hazards. The phrase "federal financial assistance"
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance
loan or grant, or any form of direct or indirect federal assistance.
K. It will assist the Department in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470 et seq.), Executive Order 11593, and the
Antiquities Code of Texas (National Resources Code, Chapter 191).
L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer,
employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall
vote or confirm the employment of any person related within the second degree of affinity or third
degree by consanguinity to any member of the governing body or to any other officer or employee
authorized to employ or supervise that person_ This prohibition shall not apply to the employment of a
person described in Section 573.062 of the Texas Government Code.
M. It will ensure that all information collected, assembled, or maintained by the applicant relative to
this project shall be available to the public during normal business hours in compliance with Chapter
552 of the Texas Government Code, unless otherwise expressly provided by law.
N. If applicable, it will comply with Chapter 551 of the Texas Government Cade, which requires all
regular, special, or called meetings of governmental bodies to be open to the public, except as
otherwise provided by law or specifically permitted in the Texas Constitution.
ARTICLE 3. COMPENSATION
A. The method of payment for this agreement will be based on actual costs incurred up to and not to
exceed the limits specified in the Project Budget. The amount included in a Project Budget category
Will be deemed to be an estimate only and a higher amount can be reimbursed, subject to the
conditions specified in paragraph B of this Article. If the Project Budget specifies that costs are
2021-pearlaPD-S-CMV-00019 Printed On: 7/30/2020 Page 4 of 27
City of Pearland Police Department
STEP CMV 2021
based on a specitic rate, per-unit cost, or other method of payment, reimbursement will be based on
the specified method.
B. All payments will be made in accordance with the Project Budget.
1. The Subgrantee's expenditures may overrun a budget category (I, ll, or III) in the approved Project
Budget without a grant (budget) amendment, as long as the overrun does not exceed a total of five
(5) percent of the maximum amount eligible for reimbursement (TxDOT) in the attached Project
Budget for the current fiscal year. This overrun must be off -set by an equivalent underrun elsewhere
in the Project Budget.
2. If the overrun is five (5) percent or less, the Subgrantee must provide written notification to the
Department, through the TxDOT Electronic Grants Management System (eGrants), pncr to the
Request for Reimbursement being approved. The notification must indicate the amount, the percent
over, and the specific reason(s) for the overrun_
3. Any overrun of more than five (5) percent of the amount eligible for reimbursement (TxDOT) in the
attached Project Budget requires an amendment of this Grant Agreement.
4. The maximum amount eligible for reimbursement shall not be increased above the Grand Total
TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as
described in Article 5 of this agreement.
5. For Selective Traffic Enforcement Program (STEP) grants only: In the Project Budget,
Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) Salaries,
Subcategories A, "Enforcement," or B, "PI&E Activities," to exceed the TxDOT amount listed in
Subcategory C, "Other." Also, Subgrantees are not allowed to use underrun funds from the TxDOT
amount of (100) Salaries, Subcategories A, "Enforcement," or C, "Other," to exceed the TxDOT
amount listed in Subcategory B, "PI&E Activities." The TxDOT amount for Subcategory B, "PI&E
Activities," or C, "Other," can only be exceeded within the five (5) percent flexibility, with underrun
funds from Budget Categories II or III.
C. To be eligible for reimbursement under this agreement, a cost must be incurred in accordance
with the Project Budget, within the time frame specified in the Grant Period of this Grant Agreement,
attributable to work covered by this agreement, and which has been completed in a manner
satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term
"supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already
supported by local or state funds.
E. Payment of costs incurred under this agreement is further governed by the cost principles
outlined in 2 CFR Part 200,
F. The Subgrantee agrees to submit monthly Requests for Reimbursement, as designated in this
Grant Agreement, within thirty (30) days after the end of the billing period. The Request for
Reimbursement and appropriate supporting documentation must be submitted through eGrants.
G. The Subgrantee agrees to submit the final Request for Reimbursement under this agreement
within forty-five (45) days of the end of the grant period.
H. Payments are contingent upon the availability of appropriated funds.
I. Project agreements supported with federal or TxDOT funds are limited to the length of this Grant
0-;-4 ifi—I ;n +h;o (+ Aro __, If +k- .-I_+_,- ;___ +h -,++k- _,_;_,+ "__
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 5 of 27
City of Pearland Police Department
STEP CMV 2021
I ct iuu aNct,n icu iii 0113 vi ai n rAyi cci IR -_11L n u is ucNai u 1 ici a ucici 11 ni ica a ML a Ic PI unci i i Baa
demonstrated merit or has potential long-range benefits, the Subgrantee may apply for funding
assistance beyond the initial agreement period.
Preference for funding will be given to projects based on (1) proposed cost sharing and (2)
demonstrated performance history_
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred under this agreement is contingent upon the availability of funds_ If at any
time during this Grant Period, the Department determines that there is insufficient funding to continue
the project, the Department shall notify the Subgrantee, giving notice of intent to terminate this
agreement, as specified in Article 11 of this agreement. If at the end of a federal fiscal year, the
Department determines that there is sufficient funding and performance to continue the project, the
Department may notify the Subgrantee to continue this agreement.
ARTICLE 5. AMENDMENTS
This agreement may be amended prior to its expiration by mutual written consent of both parties,
utilizing the Grant Agreement Amendment in eGrants. Any amendment must be executed by the
parties within the Grant Period, as specified in this Grant Agreement_
ARTICLE 6. ADDITIONAL WORK AND CHANGES IN WORK
A. If the Subgrantee is of the opinion that any assigned work is beyond the scope of this agreement
and constitutes additional work, the Subgrantee shall promptly notify the Department in writing
through eGrants. If the Department finds that such work does constitute additional work, the
Department shall advise the Subgrantee and a written amendment to this agreement will be
executed according to Article 5, Amendments, to provide compensation for doing this work on the
same basis as the original work. If performance of the additional work will cause the maximum
amount payable to be exceeded, the work will not be performed before a written grant amendment is
executed.
B. If the Subgrantee has submitted work in accordance with the terms of this agreement but the
Department requests changes to the completed work or parts of the work which involve changes to
the original scope of services or character of work under this agreement, the Subgrantee shall make
those revisions as requested and directed by the Department. This will be considered as additional
work and will be paid for as specified in this Article.
C. If the Subgrantee submits work that does not comply with the terms of this agreement, the
Department shall instruct the Subgrantee to make any revisions that are necessary to bring the work
into compliance with this agreement. No additional compensation shall be paid for this work.
D. The Subgrantee shall make revisions to the work authorized in this agreement that are necessary
to correct errors or omissions, when required to do so by the Department. No additional
compensation shall be paid for this work.
E. The Department shall not be responsible for actions by the Subgrantee or any costs incurred by
the Subgrantee relating to additional work not directly associated with or prior to the execution of an
amendment.
ARTICLE 7. REPORTING AND MONITORING
A. Not later than thirty (30) days after the end of each reporting period, the Subgrantee shall submit a
.. ...t......,, ....... .. ..... ....� al, ...� �... 4. .. /"�....,.a r. fl.........a:.,, .. ., .. �....a r...l. ... L....�..,......i .d. ..-.,�:.... .-..-...1 .. _.. .d.,t:... ., .-1 .. ,.
2021-pearlaPD-S-CMV-00019 Printed On: 7/30/2020 Page 6 of 27
City of Pearland Police Department
STEP CMV 2021
PUIIUIIIIdIlLoU IUPUIL LIIIUUyII CUIdlIlS_ rCCEJUILilly PUIIUUJ Vdly Uy PiUJUL:L UUIdLlUfI dIIU dIU UCII[]CU dJ
follows:
1. For short term projects, the reporting period is the duration of the project. Subgrantee shall submit
a performance report within 30 days of project completion.
2. For longer projects, the reporting period is monthly. Subgrantee shall submit a performance report
within 30 days of the completion of each project month and within 30 days of project completion.
3. For Selective Traffic Enforcement Program (STEP) Wave projects, the reporting period is each
billing cycle. Subgrantee shall submit a performance report within 30 days of the completion of each
billing cycle.
B. The performance report will include, as a minimum: (1) a comparison of actual accomplishments
to the objectives established for the period, (2) reasons why established objectives and performance
measures were not met, if appropriate, and (3) other pertinent information, including, when
appropriate, an analysis and explanation of cost underruns, overruns, or high unit costs.
C. The Subgrantee shall promptly advise the Department in writing, through eGrants, of events that
will have a significant impact upon this agreement, including -
1 _ Problems, delays, or adverse conditions, including a change of project director or other changes
in Subgrantee personnel, that will materially affect the ability to attain objectives and performance
measures, prevent the meeting of time schedules and objectives, or preclude the attainment of
project objectives or performance measures by the established time periods. This disclosure shall
be accompanied by a statement of the action taken or contemplated and any Department or federal
assistance needed to resolve the situation.
2. Favorable developments or events that enable meeting time schedules and objectives sooner
than anticipated or achieving greater performance measure output than originally projected.
D. The Subgrantee shall submit the Final Performance Report through eGrants within thirty (30)
days after completion of the grant.
ARTICLE 8. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and
other evidence pertaining to costs incurred and work performed under this agreement (called the
"Records"), and shall make the Records available at its office for the time period authorized within
the Grant Period, as specified in this Grant Agreement. The Subgrantee further agrees to retain the
Records for four (4) years from the date of final payment under this agreement, until completion of all
audits, or until pending litigation has been completely and fully resolved, whichever occurs last_
Duly authorized representatives of the Department, the USDOT, the Office of the Inspector General,
Texas State Auditor, and the Comptroller General shall have access to the Records. This right of
access is not limited to the four (4) year period but shall last as long as the Records are retained.
ARTICLE 9. INDEMNIFICATION
A. To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify,
hold, and save harmless the Department and its officers and employees from all claims and liability
due to the acts or omissions of the Subgrantee, its agents, or employees. The Subgrantee also
agrees, to the extent permitted by law, to indemnify, hold, and save harmless the Department from
any and all expenses, including but not limited to attorney fees, all court costs and awards for
2021 -pearlaPD-S-CMV-0001 9 Printed On: 7/30/2020 Page 7 of 27
City of Pearland Police Department
STEP CMV 2021
Ual I ICIyGJ II R -UI I CU Uy LI IU UUJJal Ll I ICI IL II I IILIyaLIUI I UI ULI ICI VVIL7G I ly Mall I i� UI IIQullnnI J a� a I GJUIL
of any activities of the Subgrantee, its agents, or employees.
B. To the extent permitted by law, the Subgrantee, if other than a government entity, agrees to
protect, indemnify, and save harmless the Department from and against all claims, demands, and
causes of action of every kind and character brought by any employee of the Subgrantee against the
Department due to personal injuries to or death of any employee resulting from any alleged negligent
act, by either commission or omission on the part of the Subgrantee.
C. If the Subgrantee is a government entity, both parties to this agreement agree that no party is an
agent, servant, or employee of the other party and each party agrees it is responsible for its individual
acts and deeds, as well as the acts and deeds of its contractors, employees, representatives, and
agents.
ARTICLE 10. DISPUTES AND REMEDIES
This agreement supersedes any prior oral or written agreements. If a conflict arises between this
agreement and the Traffic Safety Program Manual, this agreement shall govern. The Subgrantee
shall be responsible for the settlement of all contractual and administrative issues arising out of
procurement made by the Subgrantee in support of work under this agreement. Disputes concerning
performance or payment shall be submitted to the Department for settlement, with the Executive
Director or his or her designee acting as final referee_
ARTICLE 11. TERMINATION
A. This agreement shall remain in effect until the Subgrantee has satisfactorily completed all
services and obligations described in this agreement and these have been accepted by the
Department, unless_
1. This agreement is terminated in writing with the mutual consent of both parties; or
2. There is a written thirty (30) day notice by either party; or
3. The Department determines that the performance of the project is not in the best interest of the
Department and informs the Subgrantee that the project is terminated immediately.
B. The Department shall compensate the Subgrantee for only those eligible expenses incurred
during the Grant Period specified in this Grant Agreement that are directly attributable to the
completed portion of the work covered by this agreement, provided that the work has been
completed in a manner satisfactory and acceptable to the Department. The Subgrantee shall not
incur nor be reimbursed for any new obligations after the effective date of termination.
1_1iiCy���#f►F�����CP►[�T����C�I�L
A. The Department arid, when federal funds are involved, the USDOT, or any of their authorized
representatives, have the right at all reasonable times to inspect or otherwise evaluate the work
performed or being performed under this agreement and the premises in which it is being performed.
B. If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor, the
Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and
assistance for the safety and convenience of the inspectors in the performance of their duties. All
inspections and evaluations shall be performed in a manner that will not unduly delay the work.
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ARTICLE 13. AUDIT
The state auditor may conduct an audit or investigation of any entity receiving funds from the state
directly under this agreement or indirectly through a subcontract under this agreement. Acceptance
of funds directly under this agreement or indirectly through a subcontract under this agreement acts
as acceptance of the authority of the State Auditor, under the direction of the legislative audit
committee, to conduct an audit or investigation in connection with those funds. An entity that is the
subject of an audit or investigation must provide the state auditor with access to any information the
state auditor considers relevant to the investigation or audit.
ARTICLE 14. SUBCONTRACTS
A subcontract in excess of $25,000 may not be executed by the Subgrantee without prior written
concurrence by the Department. Subcontracts in excess of $25,000 shall contain all applicable
terms and conditions of this agreement_ No subcontract will relieve the Subgrantee of its
responsibility under this agreement.
ARTICLE 16. GRATUITIES
A_ Texas Transportation Commission policy mandates that employees of the Department shall not
accept any benefit, gift, or favor from any person doing business with or who, reasonably speaking,
may do business with the Department under this agreement. The only exceptions allowed are
ordinary business lunches and items that have received the advanced written approval of the
Department's Executive Director.
B. Any person doing business with or who reasonably speaking may do business with the
Department under this agreement may not make any offer of benefits, gifts, or favors to Department
employees, except as mentioned here above. Failure on the part of the Subgrantee to adhere to this
policy may result in termination of this agreement.
ARTICLE 16. NONCOLLUSION
The Subgrantee warrants that it has not employed or retained any company or person, other than a
bona fide employee working solely for the Subgrantee, to solicit or secure this agreement, and that it
has not paid or agreed to pay any company or person, other than a bona fide employee, any fee,
commission, percentage, brokerage fee, gift, or any other consideration contingent upon or resulting
from the award or making of this agreement_ If the Suhgrantee breaches or violates this warranty,
the Department shall have the right to annul this agreement without liability or, in its discretion, to
deduct from the agreement price or consideration, or otherwise recover the full amount of such fee,
commission, brokerage fee, contingent fee, or gift.
ARTICLE 17. CONFLICT OF INTEREST
The Subgrantee represents that it or its employees have no conflict of interest that would in any way
interfere with its or its employees' performance or which in any way conflicts with the interests of the
Department. The Subgrantee shall exercise reasonable care and diligence to prevent any actions or
conditions that could result in a conflict with the Department's interests.
ARTICLE 18. SUBGRANTEE'S RESOURCES
A_ The Subgrantee certifies that it presently has adequate qualified personnel in its employment to
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perform the work required under this agreement, or will be able to obtain such personnel from
sources other than the Department.
B. All employees of the Subgrantee shall have the knowledge and experience that will enable them to
perform the duties assigned to them. Any employee of the Subgrantee who, in the opinion of the
Department, is incompetent or whose conduct becomes detrimental to the work, shall immediately
be removed from association with the project.
C. Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies, and
other resources required to perform the work.
ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT
The Subgrantee shall establish and administer a system to procure, control, protect, preserve, use,
maintain, and dispose of any property furnished to it by the Department or purchased pursuant to
this agreement in accordance with its own procurement and property management procedures,
provided that the procedures are not in conflict with (1) the Department's procurement and property
management standards and (2) the federal procurement and property management standards
provided by 2 CFR §§ 200.310-.316, 200.318-.324.
ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Upon completion or termination of this Grant Agreement, whether for cause or at the convenience of
the parties, all finished or unfinished documents, data, studies, surveys, reports, maps, drawings,
models, photographs, etc. prepared by the Subgrantee, and equipment and supplies purchased with
grant funds shall, at the option of the Department, become the property of the Department_ All
sketches, photographs, calculations, and other data prepared under this agreement shall be made
available, upon request, to the Department without restriction or limitation of their further use.
A. Intellectual property consists of copyrights, patents, and any other form of intellectual property
rights covering any databases, software, inventions, training manuals, systems design, or other
proprietary information in any form or medium.
B. All rights to Department. The Department shall own all of the rights (including copyrights,
copyright applications, copyright renewals, and copyright extensions), title and interests in and to all
data, and other information developed under this contract and versions thereof unless otherwise
agreed to in writing that there will be joint ownership.
C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any
type of funding or resource assistance from the Department remain the Subgrantee's intellectual
property_ For these classes and materials, the Department payment is limited to payment for
attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itself, its successors, executors, assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns, and
administrators of the other party in respect to all covenants of this agreement. The Subgrantee shall
not assign, sublet, or transfer interest and obligations in this agreement without written consent of
the Department through eGrants.
ARTICLE 22. CIVIL RIGHTS COMPLIANCE
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A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally -assisted programs of the United States Department of Transportation
(USDOT). 49 CFR, Part 21; 23 CFR, Part 200 and 41 CFR, Parts 60-74, as they may be amended
periodically (called the "Regulations"). The Subgrantee agrees to comply with Executive Order
11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 and as
supplemented by the U.S. Department of Labor regulations (41 CFR, Part 60)_
B. Nondiscrimination: (applies to subrecipients as well as States) The State highway safety agency
will comply with all Federal statutes and implementing regulations relating to nondiscrimination
("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973 , (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit
discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973 , (29 U.S-C. 794 et seq_), as amended,
(prohibits discrimination on the basis of disability) and 49 CFR part 27,
• The Age Discrimination Act of 1975 , as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975
and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal aid recipients,
subrecipients and contractors, whether such programs or activities are Federally -funded or
not);
• Titles II and III of the Americans with Disabilities Act (42 U.S_C. 12131-12.189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing) and 49 CFR
parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations (prevents discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited
English Proficiency (guards against Title VI national origin discrimination/discrimination
because of limited English proficiency (LEP) by ensuring that funding recipients take
reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR
74087-74100).
The State highway safety agency -
Will take all measures necessary to ensure that no person in the United States shall, on the
grounds of race, color, national origin, disability, sex, age, limited English proficiency, or
membership in any other class protected by Federal Nondiscrimination Authorities, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any of its programs or activities, so long as any portion of the program is
Federally -assisted;
Will administer the program in a manner that reasonably ensures that any of its subrecipients,
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program will comply with all requirements of the Non -Discrimination Authorities identified in
this Assurance;
Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants
to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's
access to records, accounts, docurnents, information, facilities, and staff, and to cooperate
and comply with any program or compliance reviews, and/or complaint investigations
conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority;
Acknowledges that the United States has a right to seek judicial enforcement with regard to
any matter arising under these Non -Discrimination Authorities and this Assurance;
Agrees to insert in all contracts and funding agreements with other State or private entities the
following clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees
a_ To comply with all Federal nondiscrimination laws and regulations, as may be amended from time
to time;
b_ Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities
as required by the State highway safety office, US DOT or NHTSA;
d_ That, in event a contractor/finding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding recipient under the contract/agreement until the
contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or
funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and
subagreement and in every solicitation for a subcontract or sub -agreement, that receives Federal
funds under this program.
C. Solicitations for subcontracts, including procurement of materials and equipment: In all
solicitations either by competitive bidding or negotiation made by the Subgrantee for work to be
performed under a subcontract, including procurements of materials and leases of equipment, each
potential subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations
under this agreement and the regulations relative to nondiscrimination on the grounds of race, color,
sex, national origin, age, religion, or disability.
D. Information and reports: The Subgrantee shall provide all information and reports required by the
Regulations, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Department or
the USDOT to be pertinent to ascertain compliance with the Regulations or directives. Where any
information required of the Subgrantee is in the exclusive possession of another who fails or refuses
to furnish this information, the Subgrantee shall certify that to the Department or the USDOT,
whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the
requested information.
E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this agreement, the Department shall impose such sanctions as it or
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F. Incorporation of provisions: The Subgrantee shall include the provisions of paragraphs A_ through
E. in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the regulations or directives_ The Subgrantee shall take any action with respect to any
subcontract or procurement that the Department may direct as a means of enforcing those
provisions, including sanctions for noncompliance. However, in the event a Subgrantee becomes
involved in, or is threatened with litigation with a subcontractor or supplier as a result of such
direction, the Subgrantee may request the Department to enter into litigation to protect the interests
of the state, and in addition, the Subgrantee may request the United States to enter into such
litigation to protect the interests of the United States.
ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
A_ The parties shall comply with the DBE Program requirements established in 49 CFR Part 26-
B_ The Subgrantee shall adopt, in its totality, the Department's federally approved DBE program.
C. The Subgrantee shall set an appropriate DBE goal consistent with the Department's DBE
guidelines and in consideration of the local market, project size, and nature of the goods or services
to be acquired. The Subgrantee shall have final decision- making authority regarding the DBE goal
and shall be responsible for documenting its actions.
D_ The Subgrantee shall follow all other parts of the Department's DBE program referenced in
TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas
Department of Transportation's Federally -Approved Disadvantaged Business Enterprise by Entity
and attachments found at web address http://wk�nv.txdet.gov,'businessrpartnerships,tdbe.html
E. The Subgrantee shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of any USDOT-assisted contract or in the administration of its DBE
program or the requirements of 49 CFR Part 26. The Subgrantee shall take all necessary and
reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of
USDOT-assisted contracts. The Department's DBE program, as required by 49 CFR Part 26 and as
approved by USDOT, is incorporated by reference in this agreement. Implementation of this program
is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement.
Upon notification to the Subgrantee of its failure to carry out its approved program, the Department
may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer
the matter for enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of 1986
(31 USC 3801 et seq.).
F. Each contract the Subgrantee signs with a contractor (and each subcontract the prime contractor
signs with a sub -contractor) must include the following assurance: The contractor, sub -recipient, or
sub -contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part
26 in the award and administration of USDOT-assisted contracts. Failure by the contractor to carry
out these requirements is a material breach of this agreement, which may result in the termination of
this agreement or such other remedy as the recipient deems appropriate.
ARTICLE 24. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to
subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States
1 _ By signing and submitting this proposal, the prospective primary tier participant is providing the
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certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200-
2. The inability of a person to provide the certification required below will not necessarily result in
denial of participation in this covered transaction_ The prospective primary tier participant shall
submit an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination whether
to enter into this transaction. However, failure of the prospective primary tier participant to furnish a
certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed
when the department or agency determined to enter into this transaction. If it is later determined that
the prospective primary tier participant knowingly rendered an erroneous certification, in addition to
other remedies available to the Federal Government, the department or agency may terminate this
transaction for cause or default or may pursue suspension or debarment_
4. The prospective primary tier participant shall provide immediate written notice to the department or
agency to which this proposal is submitted if at any time the prospective primary tier participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200- You may contact the department or agency to which this proposal is being submitted for
assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4,
debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -Lower Tier Covered Transaction," provided by the department or agency entering into this
covered transaction, without modification , in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant is responsible for ensuring that its principals
are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify
the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System for Award Management Exclusions website
(https:lhvww.sam.govl).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
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covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or
default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier
Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and
its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract
under a public transaction, violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Have not within a three-year period preceding this applicationiproposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective pnmary participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal_
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into_ If it is later deterr-pined that the prospective lower tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may
Pursue available remedies, including suspension or debarment_
3. The prospective lower tier participant shall provide immediate written notice to the person to which
this proposal is submitted if at any time the prospective lower tier participant learns that its
certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant,
person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180
and 1200. You may contact the person to whom this proposal is submitted for assistance in
obtaining a copy of those regulations.
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5_ The prospective lower tier participant agrees by submitting this proposal that, should the proposed
covered transaction be entered into, it shall not knowingly enter into any lower tier covered
transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4,
debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
G. The prospective lower tier participant further agrees by submitting this proposal that it will include
the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts
180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it
knows that the certification is erroneous. A participant is responsible for ensuring that its principals
are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify
the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each
participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The knowledge and
information of a participant is not required to exceed that which is normally possessed by a prudent
person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to
the Federal government, the department or agency with which this transaction originated may
pursue available remedies, including suspension or debarment_
Certification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion - Lo►ver Tier
Covered Transactions. -
1 -
ransactions:1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
ARTICLE 25. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as
well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
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in connection with the awarding of any Federal contract, the making of any Federal grant, the making
of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions_
3_ The undersigned shall require that the language of this certification be included in the award
documents for all sub -awards at all tiers (including subcontracts, subgrants, and contracts under
grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly_
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code_ Any person who fails to
file the required certification shall be subject to a civil penalty of not less than $10,000 and not more
than $100,000 for each such failure.
ARTICLE 26_ CHILD SUPPORT CERTIFICATION
Under Section 231.000, Texas Family Code, the Subgrantee certifies that the individual or business
entity named in this agreement is not ineligible to receive the specified grant, loan, or payment and
acknowledges that this agreement may be terminated and payment may be withheld if this
certification is inaccurate. If the above certification is shown to be false, the Subgrantee is liable to
the state for attorney's fees and any other damages provided by law or the agreement. A child
support obligor or business entity ineligible to receive payments because of a payment delinquency
of more than thirty (30) days remains ineligible until: all arrearages have been paid, the obligor is in
compliance with a written repayment agreement or court order as to any existing delinquency; or the
court of continuing jurisdiction over the child support order has granted the obligor an exemption from
Subsection (a) of Section 231.006, Texas Family Code, as part of a court -supervised effort to
improve earnings and child support payments_
ARTICLE 27. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
REQUIREMENTS
A. Any recipient of funds under this agreement agrees to comply with the Federal Funding
Accountability and Transparency Act and implementing regulations at 2 CFR Part 170, including
Appendix A_ This agreement is subject to the following award terms:
http://edocket.access.gpo.clov/2010ipdV2010-22705.pdf and
http://edocket.access.gpo.gov/2010ipclf/2010-2270G pdf .
B. The Subgrantee agrees that it shall:
1. Obtain and provide to the State a System for Award Management (SAM) number (48 CFR subpt.
4.11) if this award provides for more than $25,000 in Federal funding_ The SAM number may be
obtained by visiting the SAM web -site at: https://%v%,vw-sam.gov
2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number, a unique
nine -character number that allows the Federal government to track the distribution of federal money -
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oney_
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The DUNS number may be requested free of charge for all businesses and entities required to do so
by visiting the Dun & Bradstreet (D&B) on-line registration website http:,'ifeclgov.dnb.com/�webform;
and
3. Report the total compensation and names of its top five (5) executives to the State if:
i. More than 80% of annual gross revenues are from the Federal government, and those revenues
are greater than $25,000,000; and
ii. The compensation information is not already available through reporting to the U.S. Securities and
Exchange Commission.
ARTICLE 28. SINGLE AUDIT REPORT
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502,
ensuring that the single audit report includes the coverage stipulated in 2 CFR Part 200.
B. If threshold expenditures of $750,000 or more are met during the Subgrantee's fiscal year, the
Subgrantee must submit a Single Audit Report and Management Letter (if applicable) to TxDOT's
Audit Office, 125 East 11th Street, Austin, TX 78701 or contact TxDOT's Audit Office at
singleauclits(cb.txdot.gov
C. If expenditures are less than $750,000 during the Subgrantee's fiscal year, the Subgrantee must
submit a statement to TxDOT's Audit Office as follows: "Vile did not meet the $750,000 expenditure
threshold and therefore, are not required to have a single audit performed for FY 11
D. For each year the project remains open for federal funding expenditures, the Subgrantee will be
responsible for filing a report or statement as described above. The required annual filing shall
extend throughout the life of the agreement, unless otherwise amended or the project has been
formally closed out and no charges have been incurred within the current fiscal year.
ARTICLE 29. BUY AMERICA ACT (applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S_C_ 313)
when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to
purchase with Federal funds only steel, iron and manufactured products produced in the United
States, unless the Secretary of Transportation determines that such domestically produced items
would be inconsistent with the public interest, that such materials are not reasonably available and of
a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall
project contract by more than 25 percent. In order to use Federal funds to purchase foreign
produced items, the State must submit a waiver request that provides an adequate basis and
justification for approval by the Secretary of Transportation.
ARTICLE 30. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or
influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal
pending before any State or local legislative body_ Such activities include both direct and indirect
(e.g_, "grassroots") lobbying activities, with one exception. This does not preclude a State official
whose salary is supported with NHTSA funds from engaging in direct communications with State or
local legislative officials, in accordance with customary State practice, even if such communications
urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal_
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City of Pearland Police Department
STEP CMV 2021
ARTICLE 31. NONGOVERNMENTAL ENTITY'S PUBLIC INFORMATION
(This article applies only to non-profit entities.)
The Subgrantee is required to make any information created or exchanged with the Department
pursuant to this Grant Agreement and not otherwise excepted from disclosure under the Texas
Public Information Act, available in a format that is accessible by the public at no additional charge to
the Department. [SB -1368, 83rd Texas Legislature, Regular Session, Effective 9/1/13]
ARTICLE 32. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U_S.C. Chapter 4 grant funds for programs to check
helmet usage or to create checkpoints that specifically target motorcyclists.
ARTICLE 33. INTERNAL ETHICS AND COMPLIANCE PROGRAM
Subgrantee shall comply with Title 43 Texas Administrative Code §25.906(b). Subgrantee certifies it
has adopted an internal ethics and compliance program that satisfies the requirements of Title 43
Texas Administrative Code §10.51 (relating to Internal Ethics and Compliance Program). Subgrantee
shall enforce compliance with that program.
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City of Pearland Police Department
STEP CMV 2021
FOR REVIEW ONLY - NOT A LEGAL DOCUMENT
RESPONSIBILITIES OF THE SUBGRANTEE
A_ Carry out all performance measures established in the grant, including fulfilling the law
enforcement objectives by implementing the Operational Plan contained in this Grant
Agreement.
B. Submit all required reports to the Department (TxDOT) fully completed with the most current
information, and within the required times, as defined in Article 3 and Article 7 of the General
Terms and Conditions of this Grant Agreement. This includes reporting to the Department on
progress, achievements, and problems in monthly Performance Reports and attaching
necessary source documentation to support all costs claimed in Requests for Reimbursement
(RFR).
C. Attend grant related training as requested by the Department
D_ Attend meetings according to the following:
l- -1 he Department will arrange for meetings with the Subgrantee to present status of activities
and to discuss problems and the schedule for grant related activities_
2. The project director or other appropriate qualified persons will be available to representthe
Subgrantee at meetings requested by the Department_
E_ Support grant enforcement efforts with public information and education (PI&E) activities_
Salaries being claimed for PI&E activities must be included in the budget.
F. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained the
written approval of the Department, through eGrants system messaging, prior to the beginning
of the trip_ Grant approval does not satisfy this requirement_.
G. Maintain verification that all expenses, including wages or salaries, for which reimbursement
is requested, is for work exclusively related to this project.
H. Ensure that this grant will in no way supplant (replace) funds from other sources.
Supplanting refers to the use of federal funds to support personnel or any activity already
supported by local or state funds_
I. Ensure that each officer working on the STEP project will complete an officer's daily activity
report form_ The form should include at a minimum: name, date, badge or identification
number, type of grant worked, Enforcement Zone identifier, mileage (including starting and
ending mileage), hours worked, type of warning or citation issued or arrest made, officer and
supervisor signatures_
J. All STEP agencies must provide the following provision in all daily activity report forms:
"I understand that this information is being submitted to support a claim against a federally-
frrnr nri nranfnrnnram FalcA cfmfAmAnfc nnfhic fnrm may ho nrncnrrrf�hIp rrnrior 1R I I-qr'
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City of Pearland Police Department
STEP CMV 2021
,u, , - - - Jiwn Ni..yi u,I I. I u.,- . I -I -.I — iii "1.- 1wn1 .11-1 v`. V1 v.+iu nw 1 vvv
1001. This information on this form is true, correct, and complete to the best of my knowledge
and ability_"
The above language should be added to the activity reports immediately above the signature
lines of the officer and supervisor.
K. Ensure that no officer above the rank of Lieutenant (or equivalent title) will be reimbursed for
enforcement duty unless the Subgrantee received specific written authorization from the
Department, through eGrants system messaging, prior to incurring costs_
L_ If an officer makes a STEP -related arrest during the shift, but does not complete the arrest
before the shift is scheduled to end, the officer can continue working under the grant to
complete that arrest.
M_ The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a
safety belt use policy in place, a policy should be implemented, and a copy maintained for
verification during the grant year.
N. Officers working DWI enforcement must be trained in the National Highway Traffic Safety
Administration/International Association of Chiefs of Police Standardized Field Sobriety
Testing (SFST). In the case of a first year subgrantee, the officers must be trained, or
scheduled to be SFST trained, by the end of the grant year_ For second or subsequent year
grants, all officers working DWI enforcement must be SFST trained.
0_ The Subgrantee should have aprocedure in place for contacting and using drug recognition
experts (DREs) when necessary_
P. The Subgrantee is encouraged to use the DWI On-line Reporting System available through
the Buckle Up Texas Web site at vrww.buckleuptexas.com_
Revised: 11/07/2017
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City of Pearland Police Department
STEP CMV 2021
FOR REVIEW ONLY - NOT A LEGAL DOCUNIENT
RESPONSIBILITIES OF THE DEPARTMENT
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitoring and
inspections, including but not limited to:
1. review of periodic reports
2. physical inspection of project records and supporting documentation
3_ telephone conversations
4. e-mails and letters
5. quarterly review meetings
6. eGrants
B_ Provide program management and technical assistance_
C. Attend appropriate meetings_
D_ Reimburse the Subgrantee for all eligible costs as defined in the project budget Requests
for Reimbursement will be processed up to the maximum amount payable as indicated in
the project budget_
E. Perform an administrative review of the project at the close of the grant period to:
1. Ascertain whether or not the project objectives were met
2. Review project accomplishments (performance measures completed, targets achieved)
3_ Account for any approved Program Income earned and expended
4. Identify exemplary performance or best practices
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City of Pearland Police Department
STEP CMV 2021
FOR RE17IEAV ONLY - NOT A LEGAL DOCUMENT
GOALS AND STRATEGIES
To reduce commercial motor vehicle crashes; it Juries, and fatalities invohring vehicles with a
Goal: vehicle body type of "Semi -Trailer" or "Truck -Tractor"
Strategies:
Increase public information and education on sharing the road with commercial motor vehicles
(c;vn-D.
Increase public education and information campaigns regarding enforcement actM ies_
Increase and sustain high vistbility enforc.eme.nt of traffic safety-related laws.
X Agency agrees to the above goals and strategies.
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City of Pearland Police Department
STEP CMV 2021
FOR REVIE«' ONLY - NOT A LEGAL DOCUIXIENT
LAW ENFORCEI VENT OBJECTINT/PERFORIUANCE IIIEASURE
Objecfive/Performance Measure Target Number
Reduce the number of crashes that involve a Cl117 to
Number of Enforcement Hours
226
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that
a peace officer issue a specified or predetermined number of citations in pursuance of the
Subgrantee's obligations hereunder. Department and Subgrantee acknowledge that Texas
Transportation Code Section 720.002 prohibits using traffic -offense quotas and agree that
nothing in this Agreement is establishing an illegal quota.
In addition to the STEP enforcement activities, the subgrantee must maintain baseline non -
STEP funded citation and arrest activity- due to the prohibition of supplanting.
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City of Pearland Police Department
STEP CMV 2021
FOR REVIENV ONLY - NOT A LEGAL DOCUMENT
PI&E OBJECTIVE/PERFORMANCE MEASURE
Objectives/Performance Measure Target
Number
Support Grant efforts with a public information and education (PI&E)
program
a. Conduct presentations 5
b. Conduct media exposures (e -g- news conferences, news releases, and 5
interviews)
c. Conduct coinmunity events (e -g- health fairs, booths) 2
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City of Pearland Police Department
STEP CMV 2021
FOR REVIE11" ONLY - NOT A LEGAL DOC UT\rENT
OPERATIONAL PLAN
Zone Name: 2021 C_ -MV Grant Zone 1
SH35 between Sam Houston Toll Rd and CR128_ �Zykawa Rd between north city limits
Zone and Broadway_ Broadway between lllykasva and SH35. McHard between SH35 and
Location : Mykava_
Zone Hours :
Zone Heat
11Iap : httpsI/,wv«v_ dot- state_tx_us/apps.egxants.?_Upload!950002_337651-2021CTMVZonel_p df
(attach)
2021-pearlaPD-S-CMV-00019 Printed On: 7/30/2020 Page 26 of 27
City of Pearland Police Department
STEP CMV 2021
FOR REA71EW ONLY - NOT A LEGAL DOCUMENT
BUDGET SUMMARY
Budget Category I TxDOT Match I Total
Category I - Labor Costs
[(100) Salaries: $11,462.16 $406.80 $11,868.96
(200) Fringe Benefits: $0 ( $2,627.79 F $2,627.79
F—Is- ub-Total: $11,462.16 $3,034.59 $14,496.75
[Category II - Other Direct Costs
[(3 00) [1[Travel: __ $0 $0 I F-$0
(400) Equipment: $0 F $0 $0
(500) Supplies: _ $0 $0 $0
(600) Contractual $0 $p $0
Services: -F
700 Other
( ) Miscellaneous: $0 $0 $0
Sub -Total: $0 $0 $0
Total Direct Costs: r $11,462.16 $3,034.59 $14,496.75
Category III - Indirect Costs
[(800) Indirect Cost $0 $0 — $0
Rate: F
Summary
Total Labor
Costs: $11,462.16F- $3,034.59 $14,496.75
rcootsat,
l Direct
: $0 $0 $0
17Total Indirect $0 $0F $0
Costs:
Grand Total $11,462.16 '� $3,034.59 $14,496.75
Fund Sources —
(Percent 79.07% 20.93%
Share):
Salary and cost rates will be based on the rates submitted by the Subgrantee in its grant application in
Egrants.
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