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R2020-154 2020-08-24RESOLUTION NO. R2020-154 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to enter into election services agreements with Brazoria County, Fort Bend County, and Harris County for the November 3, 2020 General Election and Special Election. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain election services agreements by and between the City of Pearland and Brazoria County, Fort Bend County, and Harris County, copies of which are attached hereto as Exhibit "A", Exhibit "B", and Exhibit "C" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest election services agreements with Brazoria County, Fort Bend County, and Harris County. PASSED, APPROVED and ADOPTED this the 24th day of August, A.D., 2020. ATT APPROVED AS TO FORM: DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR QESAN ••............. JOINT CONTRACT FOR ELECTION SERVICES THIS CONTRACT (this "Agreement") is made effective as of the Effective Date (as defined below), by and between the CITY OF PEARLAND, TEXAS, acting by and through its governing body, hereinafter referred to as " Political Subdivision," and County Clerk of Brazoria County, Texas, hereinafter referred to as "County," and by authority of Section 31.092(a), Texas Election Code, and Chapter 791, Texas Local Government Code, for the conduct and supervision of the Political Subdivision's election to be held on November 3, 2020. Political Subdivision and County may be referred to individually as a "Party" and collectively as "the Parties." The Parties herein agree to hold a November 3, 2020 Joint Election with all participating Political Subdivisions in accordance with, and under the authority of, Chapter 271 of the Texas Election Code, Governor Greg Abbott's Proclamation dated March 18,2020, Joint Election Agreement (duly entered into by and between the parties and in correlation with the subject matter herein) and this Agreement. This Agreement, including its attachments, shall govern the subject matter to which it relates, and shall replace and supersede any Election Services Agreement, including all attachments thereto, previously entered into by the parties in relations to the May 2, 2020 Joint Election. This Agreement is entered into in consideration of the mutual covenants and promises hereinafter set out: This contract is made by and between the CITY OF PEARLAND, TEXAS, acting by and through its governing body, hereinafter referred to as "Political Subdivision," and the County Election Officer of Brazoria County, defined by statute as the County Clerk through the authority set forth in Texas Election Code §§31.091 and 31.092. The purpose of this contract is for the performance of election services as authorized by statute. This contract shall serve as the general contract for each election for which the Political Subdivision requests the assistance of the County Clerk. Provisions specific to each particular election will be included as an attachment to the original contract. Political Subdivision and County Clerk may be referred to individually as "Party" or collectively as "Parties." RECITALS The County Clerk has care, custody, and control over the electronic voting system, the Hart InterCivic Verity Voting System (Version 2.4), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122, as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the electronic voting system and to compensate the County Clerk for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code. The parties acknowledge that Governor Abbott's Proclamation dated May 2, 2020, to move their general and special elections for 2020. Political Subdivision and the County Clerk have accordingly determined that it is in the public interest of Brazoria County voters that the following contact be made and entered into for the purpose of having the County Clerk furnish to Political Subdivision certain election services and equipment needed by Political Subdivision in connection with holding its November 3, 2020 Election. NOW, THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The Parties agree to hold a "Joint Election" in accordance with Chapter 271 of the Texas Election Code and this Agreement. The County Clerk shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this Agreement. Political Subdivision agrees to pay County Clerk for equipment, supplies, services, and administrative costs as provided in this Agreement. The County Clerk shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The County Clerk shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision. It is understood that other political subdivisions may wish to participate in the use of the electronic voting system and polling places, and it is agreed that the County Clerk may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions set forth in the Election Code. Political Subdivision agrees that County Clerk may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and, in such case, all parties sharing common territory shall share a joint ballot on the electronic voting system at the applicable polling places. In such cases, total costs shall be divided among the participants. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code or Political Subdivision's governing body, charter, or ordinances. With reference to publications, the County Clerk will publish the "Notice of Test of Automatic Tabulating Equipment" and the "Notice of Election." If a Political Subdivision is holding any type of Special Election, the Political Subdivision may have to publish their own "Notice of Election" in order to meet additional requirements. Please advise the County Clerk's Elections Office if the Political Subdivision must publish a separate notice so the Political Subdivision's notice is not included in the Notice published by the County Clerk. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the County Clerk's Election Department. 2 III. STATUTORY COMPLIANCE Political subdivisions shall follow all applicable State and Federal laws related to elections, including, but not limited to, Section 52.072 of the Election Code, which states in part, "A proposition shall be printed on the ballot in the form of a single statement..." Failure to do so may prohibit the political subdivision's participation in a Joint Election. IV. VOTING LOCATIONS The County Clerk's Election Office shall select and arrange for the use of and payment for all election day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by the county. The proposed voting locations are listed in Attachment "A" of this agreement. In the event a voting location is not available, the Elections Department will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Department shall notify the Political Subdivision of any changes from the locations listed in Attachment "A". If polling places for the joint election in Attachment "A" are different from the polling place(s) used by Political Subdivision in its most recent election, Political Subdivision agrees to post a notice no later than the date of the election described in Attachment "A", at the entrance to any previous polling places in the jurisdiction, stating that the polling location has changed, and stating the political subdivision's polling place name(s) and address(s) in effect for the election described in Attachment "A". Any changes in voting location from those that were used in the most recent COUNTYWIDE JOINT election will be posted by the County Clerk's Election Office. V. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL The Brazoria County Commissioners Court shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. In the event an emergency appointment is necessary, appointment shall be made in accordance with Election Code §32.007, which authorizes the presiding officer of the Brazoria County Commissioners Court to make an emergency appointment. Should that officer not be available, the County Clerk's office shall make emergency appointments of election officials. Upon request by the County Clerk, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). The County's Elections Department shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve. The County Clerk shall arrange for the training and compensation of all election judges and clerks. The Elections Department shall arrange for the date, time, and place for the presiding election judge to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Department notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. 3 Compensation for the election judge and clerks will be an amount approved by the Brazoria County Commissioners Court not to exceed $14 for election judges and $12.00 for election clerks. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. All judges and clerks who attend training will be compensated at an hourly rate of $8.00 as compensation for same. It is agreed by all Parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are temporary part-time employees subject only to those benefits available to such employees. VI. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The County Clerk Elections Department shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and all forms, signs and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The County Clerk Elections Department shall provide the necessary voter registration information, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. If special maps are needed for a particular Political Subdivision, the County Clerk Election Department will order the maps and pass that charge on to that particular Political Subdivision. Political Subdivision shall furnish the County Clerk a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). THE POLITICAL SUBDIVISION SHALL ALSO PROVIDE A COPY OF EACH CANDIDATE'S APPLICATION TO THE COUNTY CLERK ELECTIONS OFFICE. This list shall be delivered to the County Clerk Elections Department as soon as possible after ballot positions have been determined by each of the participating authorities. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. VII. EARLY VOTING The Parties agree to conduct joint early voting and to appoint the County Clerk as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Political Subdivision agrees to appoint the County Clerk's permanent county employees as deputy early voting clerks. The Parties further agree that each Early Voting Location will have an "Officer in Charge" who will receive compensation per an amount approved by the Brazoria County Commissioners Court not to exceed $14.00 and $12.00 for clerks. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this 4 document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. As Early Voting Clerk, the County Clerk shall receive applications for early voting ballots to be voted by mail in accordance with Chapter 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the Political Subdivision shall be forwarded immediately by fax or courier to the Elections Department for processing. The County Clerk Elections Department shall, upon request, provide the Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. VIII. EARLY VOTING BALLOT BOARD The County Clerk shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the County Clerk Elections Department, shall appoint two or more additional members to constitute the EVBB. The County Clerk Elections Department shall determine the number of EVBB members required to efficiently process the early voting ballots. IX. CENTRAL COUNTING STATION AND ELECTION RETURNS The County shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Alternate Counting Station Manager: Tabulation Supervisor: Alternate Tabulation Supervisor: Presiding Judge: Alternate Presiding Judge: Lisa Mujica Brandy Pena Susan Cunningham Johnathan Escamilla Tamara Reynolds Dottie Cornett The County Clerk Elections Department will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections. The County Clerk Elections Department shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. 5 The County Clerk Elections Department shall submit all Cities' precinct by precinct returns to the Texas Secretary of State's Office electronically. The County Clerk Elections Department shall post all election night results to County website on election night. http://www.Brazoriacountyvotes.com. X. ELECTION EXPENSES AND ALLOCATION OF COSTS The Parties agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared. The County participates in "Vote Centers," therefor all political subdivisions can vote at any location. It is agreed that the normal rental rate charged for the County's voting equipment used on Election Day shall be calculated per polling locations and among the participants utilizing each polling location. (See "Exhibit 1" for rental rates.) Total cost will be calculated, and then multiplied by the Political Subdivisions percentage number of registered voters or with the minimum of $1500.00, for those with lesser amount. Costs for Early Voting by Personal Appearance will also be charge with the same formula as Election Day. Those political subdivisions with the percentage of registered voters less than amount equal to $1500.00 charged will be a minimum amount of $1500.00. Political Subdivision contracting for a runoff shall be responsible for all associated costs. XI. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code, or should it be later ruled that the election is not needed. Political Subdivision is fully liable for any expenses incurred by County Clerk on behalf of the Political Subdivision. Any monies deposited with the county by the withdrawing authority shall be refunded, minus the aforementioned expenses. XII. RECORDS OF THE ELECTION The County Clerk is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority, as well as to the public, in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the County Clerk or at an alternate facility used for storage of county records. The County Clerk Elections Department shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the County Clerk shall maintain R the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the County Clerk any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIII. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the County Clerk and that the County Clerk shall serve as Recount Supervisor and the Political Subdivision's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The County Clerk Elections Department agrees to provide advisory services to the Political Subdivision as necessary to conduct a proper recount and cost of the recount depends on the size of the election and number of precincts to be recounted. XIV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the election equipment and voting places; it is agreed that the County Clerk may contract with such other districts or political subdivisions for such purposes, and that in such event, there may be an adjustment of the pro -rata share to be paid to the County by the participating authorities. 2. The County Clerk shall file copies of this document with the County Treasurer and the County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. In the event that legal action is filed contesting the Political Subdivision's election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the County Clerk, and additional election personnel as necessary. 4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code; however, any action taken is subject to any immunity provided by statute or common law to governmental entities. For purposes of this contract, the County Clerk's office is acting as a governmental entity covered by any immunity available to Brazoria County. 5. The parties agree that under the Constitution and laws of the State of Texas, neither Brazoria County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted. 6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazoria County, Texas. 7 7. In the event of one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 8. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 10. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 11. Authorization of Agreement. This Agreement has been approved and authorized by the governing body of the Political Subdivision. 12. Purpose, Terms, Rights, and Duties of the Parties. The purpose, terms, rights, and duties of the Parties shall be as set forth in this Agreement. 13. Payments from Current Revenues. Each Party paying for the performance of governmental functions or services must make those payments from current revenues available to that paying Party. 14. Fair Compensation. The Parties acknowledge and agree that each of the payments contemplated by this Agreement fairly compensate the performing Party. 15.Termination. At any time and for any reason, either Party may terminate this Agreement by providing thirty (30) days' written notice of termination to the other Party. 16. Funding. The Parties understand and acknowledge that the funding of this Agreement is contained in each Party's annual budget and is subject to the approval of each Party in each fiscal year. The Parties further agree that should the governing body of any Party fail to approve a budget that includes sufficient funds for the continuation of this Agreement, or should the governing body of any Party fail to certify funds for any reason, then and upon the occurrence of such event, this Agreement shall automatically terminate as to that Party and that Party shall then have no further obligation to the other Party. When the funds budgeted or certified during any fiscal year by a Party to discharge its obligations under this Agreement are expended, the other Party's sole and exclusive remedy shall be to terminate this Agreement. 17. No Joint Enterprise. The Agreement is not intended to, and shall not be construed to, create any joint enterprise between or among the Parties. 18. Public Information. This Agreement is public information. To the extent, if any, that any provision of this Agreement is in conflict with Texas Government Code Chapter 552, et seq., as amended (the "Texas Public Information Act"), such provision shall be void and have no force or effect. 19. No Third -Party Beneficiaries. This Agreement is entered solely by and between, and may be enforced only by and among the Parties. Except as set forth herein, this Agreement shall not be deemed to create any rights in, or obligations to, any third parties. 20. No Personal Liability. Nothing in this Agreement shall be construed as creating any personal liability on the part of any employee, officer, or agent of any Party to this Agreement. 21. Nothing in this Agreement requires that either the Political Subdivision or County incur debt, assess or collect funds, or create a sinking fund. 22.Sovereign Immunity Acknowledged and Retained. THE PARTIES EXPRESSLY ACKNOWLEDGE AND AGREE THAT NO PROVISION OF THIS AGREEMENT IS IN ANY WAY INTENDED TO CONSTITUTE A WAIVER BY ANY PARTY OF ANY IMMUNITY FROM SUIT OR LIABILITY THAT A PARTY MAY HAVE BY OPERATION OF LAW. THE CITY AND THE COUNTY RETAIN ALL GOVERNMENTAL IMMUNITIES. XV. COST ESTIMATES AND DEPOSIT OF FUNDS It is estimated that the Political Subdivision's obligation under the terms of this agreement shall be DETERMINED AFTER THE ELECTION. Political Subdivision agrees to pay to County a deposit of $10,000.00. This deposit shall be paid to County within 10 business days after the final candidate filing deadline. The final candidate filing deadline was February 18, 2020. Therefore, new deposit date is due by Sept 14, 2020. The exact amount of the Political Subdivision's obligation under the terms of this Agreement shall be calculated after the NOVEMBER 3, 2020 election; and if the amount of the Political Subdivision's obligation exceeds the amount deposited, the Political Subdivision shall pay to County the balance due within thirty (30) days after receipt of the final invoice from the County's Election Department. However, if the amount of the Political Subdivision's obligation is less than the amount deposited, County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. I7 IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties. (1) On the day of , 2020 been executed on behalf of the County Clerk by the County Clerk pursuant to the Texas Election Code; (2) On the day of 020 been executed on behalf of the Political Subdivision by its Mayor or author ed representative, pursuant to an action of the Political Subdivision. ATTEST: By BRAZORIA COUNTY, COUNTY CLERK by Joyce Hudman, County Clerk CITY OF FEARLAND, TEXAS Presid(Fd Offi6er or Authorized Representative CITY OF PEAR AND 10 THE STATE OF TEXAS COUNTY OF FORT BEND JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT made by and between Fort Bend County, a body corporate and politic under the laws of the State of Texas, acting herein by and through the Fort Bend County Elections Administrator pursuant to Texas Election Code Section 31.092, hereinafter referred to as the "County", and the City of Pearland hereinafter referred to as "Political Subdivision," for a joint November 3, 2020 pursuant to Texas Election Code Section 271.002 . RECITAL The City of Pearland is holding a General Election on November 3, 2020 (at the expense of the Political Subdivision) for the purpose of electing municipal officers. The County owns the Election Systems & Software EVS 6020 Voting System consisting of the ExpressVote Ballot Marking Device, the ExpressTouch electronic tabulation device, the DS -200 Precinct Tabulator, and the DS -450 Central Scanner and tabulator, which have been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements set forth by Texas Election Code Section 61.012. Political Subdivision desires to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election" in accordance with Chapter 271 of the Texas Election Code and this agreement. The Fort Bend County Elections Administrator, hereinafter referred to as "Elections Administrator", shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Political Subdivision agrees to pay the County for equipment, supplies, services, and administrative costs as provided in this agreement. The Elections Administrator shall serve as the administrator for the Joint Election; however, the Political Subdivision shall remain responsible for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of the Political Subdivision. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the County may enter into other joint election agreements and contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. Political Subdivision agrees that the County may enter into joint election agreements with other political subdivisions that may have territory located partially or wholly within the boundaries of Political Subdivision, and in such case all parties sharing common territory shall share a joint ballot on the County's electronic voting system at the applicable polling places. In such cases, costs shall be pro -rated among the participants according to Section X of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. Page 1 of 7 IX9W0I 014111>L:64W Political Subdivision shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or Political Subdivision's governing body, charter, or ordinances. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of Political Subdivision, including translation to languages other than English. Political Subdivision shall provide a copy of their respective election orders and notices to the Elections Administrator. VOTING LOCATIONS The County has adopted a countywide polling place program. Voters from Political Subdivisions participating in this Joint Election may cast a ballot at any polling location open for this election. The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. The proposed voting locations are listed in Attachment A of this agreement. In the event a voting location is not available, the Elections Administrator will arrange for use of an alternate location with the approval of the Political Subdivision. The Elections Administrator shall notify the Political Subdivision of any changes from the locations listed in Attachment A. If polling places for the November 3, 2020 joint election are different from the polling place(s) used by Political Subdivision in its most recent election, Political Subdivision agrees to post a notice no later than November 3, 2020 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the polling place names and addresses in effect for the November 3, 2020 election. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL The County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location in accordance with Chapter 32 of the Texas Election Code. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, Political Subdivision agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying the person of the appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at an hourly rate established by the County pursuant to Texas Election Code Section 32.091. Judges and Clerks will be compensated for actual time working at a polling place, time spent preparing the polling location prior to Election Day, and time spent attending any training classes required to successfully conduct the election. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during Page 2 of 7 early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working in support of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the rate set by the County. It is agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are independent contractors and are not employees or agents of the County. No statement contained in this Agreement shall be construed so as to find any judge, clerk, or any other election personnel an employee or agent of the County, and no election personnel shall be entitled to the rights, privileges, or benefits of County employees except as otherwise stated herein, nor shall any election personnel hold himself out as an employee or agent of the County, unless considered a county employee as determined by the Fort Bend County Human Resources Department. It is further agreed by all parties that at all times and for all purposes hereunder, all election judges, clerks, and all other personnel involved in this election are independent contractors and are not employees or agents of Political Subdivision. No statement contained in this Agreement shall be construed so as to find any judge, clerk, or any other election personnel an employee or agent of Political Subdivision, and no election personnel shall be entitled to the rights, privileges, or benefits of Political Subdivision employees except as otherwise stated herein, nor shall any election personnel hold himself out as an employee or agent of Political Subdivision, unless considered an employee of the City of Pearland as determined by the Human Resources Department of the City of Pearland. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to official ballots, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. However, in no instance shall a voter be permitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Political Subdivision shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which Political Subdivision's ballot is to be printed). This list shall be delivered to the Elections Administrator prior to the deadlines as described in section XVI. Political Subdivision shall be responsible for proofreading and approving the ballot insofar as it pertains to Political Subdivision's candidates and/or propositions. VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. The participating authorities agree to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by the County pursuant to Section 83.052 of the Texas Election Code. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by Political Subdivision shall be forwarded immediately by fax or courier to the Elections Administrator for processing. Page 3 of 7 Upon request, the Elections Administrator shall provide Political Subdivision a copy of the early voting report on a daily basis and a cumulative final early voting report following the election. VII. EARLY VOTING BALLOT BOARD The County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge of Central Count, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials.- Counting fficials: Counting Station Manager: John Oldham, Elections Administrator Tabulation Supervisor: Robin Heiman, Assistant Elections Administrator Presiding Judge: Lisa Railsback, Equipment Technician The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central counting station and are tabulated. The manager shall be responsible for releasing cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies or electronic transmittals by facsimile (when so requested) and by posting to the Elections Administrator's web page located at "www.fortbendvotes.org". The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to the Political Subdivision as soon as possible after all returns have been tabulated. All participating authorities shall be responsible for the official canvass of their respective elections. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. RUNOFF ELECTION Political Subdivision shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the Political Subdivision notifies the Elections Administrator in writing within 10 days of the original election. Political Subdivision shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in any runoff election. X. ELECTION EXPENSES AND ALLOCATION OF COSTS Political Subdivision agrees to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared among the total number of political subdivisions. Costs for Page 4 of 7 polling places shared by the County, Political Subdivision, and other political subdivisions shall be pro -rated among the participants to this agreement. Any expenses incurred in the rental of polling place facilities shall be pro -rated among the participants to this agreement. It is agreed that the normal rental rate charged for the County's voting equipment used on Election Day shall be pro -rated among the participants to this agreement. Costs for Early Voting by Personal Appearance shall be allocated as shown in Attachment C of this document. Political Subdivision agrees to pay the County an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Political Subdivision may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. Political Subdivision is fully liable for any expenses incurred by the County on behalf of Political Subdivision plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the county by Political Subdivision shall be refunded, minus the aforementioned expenses and administrative fee if applicable. XII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of Political Subdivision to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with Political Subdivision. XIII. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. Political Subdivision agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and Political Subdivision's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. XIV. MISCELLANEOUS PROVISIONS It is understood that to the extent space is available, that other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes Page 5 of 7 and that in such event there may be an adjustment of the pro -rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Fort Bend County Treasurer and the Fort Bend County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. In the event that legal action is filed contesting Political Subdivision's election under Title 14 of the Texas Election Code, Political Subdivision shall choose and provide, at its own expense, legal counsel for the County, the Elections Administrator, and additional election personnel as necessary. 4. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 5. The parties agree that under the Constitution and laws of the State of Texas, neither the County nor Political Subdivision can enter into an agreement whereby either party agrees to indemnify or hold harmless another party; therefore, all references of any kind, if any, to indemnifying or holding or saving harmless for any reason are hereby deleted. 6. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Fort Bend or Harris Counties, Texas. 7. In the event of one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 8. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 9. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. XV. COST ESTIMATES AND DEPOSIT OF FUNDS It is estimated that Political Subdivision's obligation under the terms of this agreement shall be $5,184.00 The Political Subdivision agrees to pay to the County a deposit of $3,110.00 which is approximately sixty (60) percent of the total estimated obligation of Political Subdivision to the County under this agreement. This deposit shall be paid to the County within ten (10) days of the City's receipt of this agreement, authorized by the governing bodies of both parties and fully executed by both parties. The exact amount of the Political Subdivision's obligation under the terms of this agreement shall be calculated after the November 3, 2020 election (or runoff election, if applicable), and if the amount of the Political Subdivision's obligation exceeds the amount deposited, the Political Subdivision shall pay to the County the balance due within thirty (30) days after receipt of the final invoice from the Elections Administrator. However, if the amount of the Political Subdivision's obligation is less than the amount deposited, the County shall refund to the Political Subdivision the excess amount paid within thirty (30) days after final costs are calculated. XVI. RESULT OF NON-COMPLIANCE OF DEADLINES Page 6 of 7 The Political Subdivision agrees that it shall provide ballot details to the Elections Office not later than the 70th day (August 25, 2020) before the election. It is understood that if the ballot details are not provided to the Elections Office by the 72nd day before the election (August 28, 2020) that the Elections Office may impose a penalty fee of $1000.00 assessed to the total cost. It is also understood that if the ballot details are not provided to the Elections Office by the 63rd day before Election Day (September 2, 2020), this contract will be declared null and void and it will be the responsibility of the political entity to conduct a separate election. IN TESTIMONY HEREOF, this agreement, its multiple originals all of equal force, has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the 5th day of August , 2020 been executed on behalf of Fort Bend County by the Elections Administrator pursuant to the Texas Election Code Section 31.092 so authorizing; (2) It has on the I day of � DL .2020 been executed on behalf of the City of Pearland by its Presiding Officer or authorized representative, pursuant to an action by the Governing Body of the City of Pearland. FORT BEND COUNTY By John bldham Elections Administrator CITY OF PEARLAND: By'lie' . APPROVED AS TO FORM: By Assistant County Attorney Page 7 of 7 Fort Bend County November 3, 2020 Election Day Polling Places VOTING CENTER ADDRESS CITY ZIP Adams Junior High School 4141 Cross Creek Bend Lane FULSHEAR, TX 77441 Beasley City Hall 319 S. Third Street BEASLEY, TX 77417 Beck Junior High School 5200 S Fry Rd KATY, TX 77450 Beckendorf Jr High School 8200 South Fry Rd. KATY, TX 77494 Bowie Middle 700 Plantation Dr RICHMOND, TX 77406 Brazos Bend Home & Ranch 22930 FM 1462 Rd NEEDVILLE, TX 77461 Briarchase Missionary Baptist Church 16000 Blueridge Rd MISSOURI CITY, TX 77489 Briscoe Junior High School 4300 FM 723 Rd RICHMOND, TX 77406 Calvary Baptist Church 4111 Airport Ave ROSENBERG, TX 77471 Chasewood Clubhouse 7622 Chasewood Dr MISSOURI CITY, TX 77489 Cinco Ranch Branch Library 2620 Commercial Center Dr. KATY, TX 77494 Clements High School 4200 Elkins Rd SUGAR LAND, TX 77479 Commonwealth Clubhouse 4330 Knightsbridge Blvd SUGAR LAND, TX 77479 Crockett Middle School 19001 Beechnut RICHMOND, TX 77407 Dickenson Elementary School 7110 Greatwood Parkway SUGAR LAND, TX 77479 Elkins High School 7007 Knights Court MISSOURI CITY, TX 77469 Eagle Heights Church 16718 West Bellfort RICHMOND, TX 77407 Fairgrounds Bldg D 4310 Highway 36 S ROSENBERG, TX 77471 Firethorne Community Association 28800 S. Firethorne Rd KATY, TX 77494 Fort Bend ISD Admin Building 16431 Lexington Blvd SUGAR LAND, TX 77479 Four Corners Community Center 15700 Old Richmond Road SUGAR LAND, TX 77498 Fulshear High School 9302 Charger Way FULSHEAR, TX 77441 Gallery Furniture 7227 W Grand Parkway S RICHMOND, TX 77407 Garcia Middle 18550 Old Richmond Rd SUGAR LAND, TX 77478 George Bush High School 6707 FM 1464 RD RICHMOND, TX 77407 George Memorial Library 1001 Golfview Dr RICHMOND, TX 77469 Great Oaks Baptist Church 7101 FM 2759 Rd RICHMOND, TX 77469 Hightower High School 3333 Hurricane Ln MISSOURI CITY, TX 77459 Hunters Glen Elem. 695 Independence Blvd MISSOURI CITY, TX 77459 Imperial Park Recreation Center 234 Matlage Way SUGAR LAND, TX 77478 Jacks Conference Center 3232 Austin Pkwy SUGAR LAND, TX 77479 Jones Creek Ranch Park 7714 Farm to Market 359 Richmond, TX 77406 Joy Lutheran Church 717 FM 359 Rd RICHMOND, TX 77406 Kempner High School 14777 Voss Rd SUGAR LAND, TX 77498 Kendleton Church of God 619 FM 2919 Rd KENDLETON, TX 77417 Knights of Columbus (Needville) 13631 Highway 36 NEEDVILLE, TX 77461 Kroger's Riverstone 18861 University Blvd SUGAR LAND, TX 77479 Lake Olympia Club House 180 Island Blvd MISSOURI CITY, TX 77459 Lantern Lane Elem. 3323 Mission Valley Dr MISSOURI CITY, TX 77459 Lexington Creek Elem. 2335 Dulles Ave MISSOURI CITY, TX 77459 Living Word Lutheran Church 3700 South Mason Road KATY, TX 77450 Lost Creek Conference Center 3703 Lost Creek Blvd SUGAR LAND, TX 77478 M.R. Massey Admin. Bldg. 1570 W. Sycamore Rd FRESNO, TX 77545 Meadows Place City Hall 1 Troyan Dr MEADOWS PLACE, TX 77477 Merrell Center 16301 South Stadium Ln KATY, TX 77494 Mission Bend Library 18421 Addicks Clodine Rd HOUSTON, TX 77083 Revised 8/5/2020 Attachment A Fort Bend County November 3, 2020 Election Day Polling Places VOTING CENTER ADDRESS CITY ZIP Missouri City Baptist Church 16816 Quail Park Dr MISSOURI CITY, TX 77489 Missouri City Community Center 1522 Texas Parkway MISSOURI CITY, TX 77489 Missouri City Parks and Rec. 2701 Cypress Point Dr MISSOURI CITY, TX 77459 Museum of Natural Science 13016 University Blvd. SUGAR LAND, TX 77479 Mustang Community Center 4521 FM 521 Rd FRESNO, TX 77545 Oak Lake Baptist Church 15555 W. Airport Blvd SUGAR LAND, TX 77498 Orchard City Hall 9714 Kibler ORCHARD, TX 77464 Our Lady of Guadalupe Family Life Ctr 1600 Avenue D ROSENBERG, TX 77471 Pinnacle Senior Center 5525 Hobby St HOUSTON, TX 77053 Pioneer Community Center 6501 Rohan Road RICHMOND, TX 77469 Quail Valley Elementary 3500 Quail Village Dr MISSOURI CITY, TX 77459 Quail Valley Fund Office 3603 Glenn Lakes Ln MISSOURI CITY, TX 77459 Reese Technical Center 12300 University Blvd SUGAR LAND, TX 77479 Richmond Water Mnt. Facility 110 N 8th St RICHMOND, TX 77469 Ridge Point High School 500 Waters Lake Blvd. MISSOURI CITY, TX 77459 Ridgegate Community Ass'n 5855 West Ridgecreek Dr HOUSTON, TX 77489 Ridgemont Early Childhood Ctr 5353 Ridgecreek Circle HOUSTON, TX 77053 River Park Recreation Ctr. 5875 Summit Crk Drive SUGAR LAND, TX 77479 Rosenberg Annex Building 4520 Reading Rd ROSENBERG, TX 77471 Rosenberg City Hall 2110 Fourth Street ROSENBERG, TX 77471 Sartartia Middle School 8125 Homeward Way SUGAR LAND, TX 77479 Seven Lakes High School 9251 S Fry Rd KATY, TX 77494 Sienna Annex 5855 Sienna Springs Way MISSOURI CITY, TX 77459 Simonton City Hall 35011 FM 1093 SIMONTON, TX 77476 Stafford City Hall 2610 S Main St STAFFORD, TX 77477 Sugar Creek Country Club 420 Sugar Creek Blvd SUGAR LAND, TX 77478 Sugar Lakes Clubhouse 930 Sugar Lakes Dr SUGAR LAND, TX 77478 Sugar Land Branch Library 550 Eldridge Rd SUGAR LAND, TX 77478 Sugar Land Church of God 1715 Eldridge Rd SUGAR LAND, TX 77478 Sugar Land City Hall 2700 Town Center Blvd N SUGAR LAND, TX 77479 The Childhood Center 1711 Spring Green Blvd KATY, TX 77494 Thompsons City Hall 520 Thompson Oil Field Road THOMPSONS, TX 77481 Tompkins High School 4400 Falcon Landing Blvd KATY, TX 77494 Townewest Towne Hall 10322 Old Towne Ln SUGAR LAND, TX 77498 Travis Elementary School 2700 Avenue K ROSENBERG, TX 77471 University Branch Library 14010 University Blvd SUGAR LAND, TX 77479 Westlake Prepatory Academy 23300 Bellaire Blvd RICHMOND, TX 77406 Revised 8/5/2020 Fort Bend County Early Voting Schedule November 3, 2020 Presidential Election Programa de votaci6n anticipada del condado de Fort Bend Elecci6n presidential del3 de noviembre de 2020 Not Yet Approved by Commissioners Court Revised 7/29/2020 Attachment B Hours(Horas) Early Voting Location To•WY-S-,&y O..be 13-17.2020 Sundry 0ab., IF,2020 M. Wy -Frib y Ocmber 19-23,2020 SS.M y October 24, 2020 Soed�y O..ber 25, 2020 M.W. y-F.&Y October 26-30,2020 (Lugar de votaci6n anticipada) (warlei-Wemea) - ( rebm 13 -12, 2020) (d—mg) (wMbm 18.2020) (,i.au dMdn) (abbe 19- 23.2020) (d+.bgo) (xMbrs 24, 2020 (d—lno) (-"- 25.1020) (1-1- W —) (-.bre 26-30, 2020) 8:00 A.M. 8:00 A.M. 7:00M. 7:00 .M. Stafford City Hall CLOSED to to CLOSED toA 2610 Main Street, Stafford 5:00 5:00 P.M 7:00 P.M 7:00 P.M 7:00 P.M AI Rabbit World Food 5800 New Territory Blvd, Sugar Land Beasley City Hall 319 S. 3`d Street, Beasley Chasewood Clubhouse 7622 Chasewood Drive, Missouri City Cisco Ranch Library 2620 Commercial Center Drive, Katy Fort Bend County Road & Bridge 3743 School Street, Needville FortIle County Rosenberg Annex 4520 Reading Road, Rosenberg Fort Bend ISD Admin Bldg 16431 Lexington, Sugar Land Four Corners Community Center 15700 Old Richmond Road, Sugar Land Fulshear High School 9302 Charger Way, Fulshear Hightower High School 3333 Hurricane Lane, Missouri City Jack; Conference Center 3232 Austin Parkway, Sugar Land James Bowie Middle School 700 Plantation Dr, Richmond James Reese Career & Technical Center 12300 University Blvd, Sugar Land Jones Creek Ranch Park 7714 FM 359 Rd, Richmond, 8;00 A.M. 8:110 A.M. 7:00 A.M. 12 Noon 7:00 A.M. to CLOSED to to to to Kroger's Riventone (Community Room) 5:00 P.M 7:00 P.M 7:00 P.M 5:00 P.M. 7:00 P.M 18861 University Blvd, Sugar Land Lost Creek Park Conference Center 3703 Lost Creek Blvd, Sugar Land Meadows Place City Hall 1 Troyan Way, Meadows Place Missouri City Community Center 1522 Texas Pkwy, Missouri City Our Lady of Guadalupe Family Life Center 1600 Avenue D, Rosenberg Quail Valley Fund Office 3603 Glenn Lakes, Missouri City Richmond Water Maintenance Facility 110 N 81 Street, Richmond Sienna Annex Community Room 5855 Sienna Springs Way, Missouri City Sugar Land Branch Library 550 Eldridge, Sugar Land Sugar Land City Hall Town Center, Sugar Land The Childhood Center 1711 Spring Green Blvd, Katy Tompkins High School 4400 Falcon Landing Blvd, Katy University Branch Library 14010 University Blvd, Sugar Land Not Yet Approved by Commissioners Court Revised 7/29/2020 Attachment B Attachment C City of Pearland proposed Election Services Contract Estimate for the conduct of the May 2, 2020 Joint Election A. Statistical Information 1. Number of Registered Voters 2. Number of Precincts 3. Number of election day polling places (excluding early voting) 4. Number of polling places shared with another entity 5. Number of public buildings used as polling places 6. Number of early voting stations 7. Voting system: B. Cost of Election 1. Early Voting and Election Day personnel (TEC § 32.091, 32.092, 32.114, 83.052, 271.013) Clerks x Rate x Hours / Entities a. Early voting clerks 1 x $13 x 145 / 3 Early voting clerks 4 x $12 x 145 / 3 Pearland 3,355 1 85 85 42 29 Hybid Estimate Actual $628 1 Location(s) x Clerks x Rate x Hours / Entities b. Election day judges / clerks 1 x $13 x 15 / 3 $65 Election day judges / clerks 4 x $12 x 15 / 3 $240 2. Early Voting Ballot Board & central counting station personnel (TEC § 87.005, 127.006) a. Clerks and Judges 3. Election Day Field Techs and Other Temp workers 4. Elections Administration Dept. Staff overtime (TEC § 31.100(e)) 5. FICA & Workers Comp 6. Election supplies & equipment Early Voting a. Early Voting supply kits b. Early Voting laptop PC's c. Early Voting label printers d. Early Voting ExpressVotes e. Early Voting ExpressTouch f. Early Voting DS -200 g. Cell Phones - 9 days $100 $175 Subtotal of Labor Cost $3,528 11.45% x $3,528 = $404 Quant x Cost / Entities 0 x $35 / 2 0 x $125 / 2 0 x $35 / 2 0 x $175 / 2 0 x $150 / 2 0 $250 2 0 x $40 / 2 $0 $0 $0 $0 $0 $0 $0 Page 1 of 2 Printed 8/5/2020 at 2:28 PM Attachment C h. Ballot Stock 0 $0 2 7. Election Day h. Election Day supply kits 0 x $35 / 2 i. Election Day laptop PC's 0 x $125 / 2 j. Election Day label printers 0 x $50 / 2 K. Election Day ExpressVotes 0 x $175 / 2 I. Election Day ExpressTouch 0 x $150 / 2 m. Election Day DS -200 0 $250 2 n. Election Day Cell Phones 0 x $12 / 2 o. Ballot Stock 0 x $0 / 2 8. Delivery of Voting Equipment & Supplies a. Early Voting & Election Day 9. Polling Place Rental (TEC § 43.031, 43.033) a. Election (number of polling places rented) 10 Publication of electronic voting system notices ) (TEC § 127.096(a)) a. Election 11. Miscellaneous election expenses (itemize) a. Ger Ballot Layout & Coding Absentee Ballots -Printed & Mailed Ballots x $1 Mileage reimbursements Posting of Bond 0 Locations x $3 Printing of Notices 0 Pages x 0 Locations x $0.03 SUBTOTAL 12. Election Services Contract Administrative Fee (TEC § 31.100(d)) a. Election 13. Cost of Joint election 10% Pearland $0 $0 $0 $0 $0 $0 $0 $0 $0 $400 Elff $30 $300 $50 $0- $0- $4,712 0$0$4,712 $471 $5,184 Page 2 of 2 Printed 8/5/2020 at 2:28 PM AGREEMENT BETWEEN HARRIS COUNTY AND CITY OF PEARLAND, RELATING TO JOINT ELECTIONS TO BE HELD NOVEMBER 3, 2020 THE STATE OF TEXAS § COUNTY OF HARRIS § THIS AGREEMENT is made and entered into by and between Harris County, a body corporate and politic under the laws of the State of Texas (hereinafter the "County"), and City of Pearland, a body corporate and politic under the laws of the State of Texas (hereinafter referred to as the "Entity"). RECITALS: The County will be conducting a joint election on November 3, 2020 for multiple entities. The County will be using an electronic voting system, eSlate, (hereinafter "Voting System") that has been duly approved by the Secretary of State pursuant to Texas Election Code §§122.031- 122.039, §122.061, §122.091, as amended, and duly approved by the United States Justice Department for use in Harris County pursuant to Voting Rights Act of 1965. Part or all of the Entity lies within the boundaries of Harris County. The Entity desires to join the November 3, 2020 General and Special Elections (hereinafter referred to as the "November 3, 2020 Election") being conducted by the County. The County desires to provide certain election services to the Entity for its election to be held on November 3, 2020. TERMS: In consideration of the mutual covenants, agreements and benefits to the parties, IT IS AGREED as follows: I. Entity's Responsibilities The Entity agrees that it has furnished the County with a list of race titles and proposition titles and proposition language, if any, for the November 3, 2020 Election. All information must be provided in all four languages. The Entity agrees that it provided the County with a list of candidates' names and ballot positions for the November 3, 2020 Election. Further, the Entity agrees that it has verified its current jurisdictional boundaries and the total number ofHarris County precincts required by those jurisdictional boundaries by August 14, 2020. If the Entity failed to provide the County with this information by this stated deadline, then the County is hereby authorized to adopt the current jurisdictional boundaries and total number of Harris County precincts for tie non-performing Entity that are provided to the County by the Harris Joint Election Agreement November 2020 County Voter Registrar's Office, and the non-performing Entity hereby agrees to the County's use of that information to fulfill the requirements of this paragraph. The Entity shall agree to appoint positions as the Harris County Commissioners Court, Election Board and the Early Voting Clerk have appointed for positions such as all Election Day Presiding and Alternate Judges, Early Voting Judges and Clerks, Early Voting Ballot Board and Central Count Presiding and Alternate Judges, Central Count Manager and Tabulation Supervisor pursuant to the Texas Election Code. The Entity agrees to accept the Early Voting and Election Day polling places accepted by the Harris County Commissioners Court and the hours designated by Harris County for Early Voting. The Entity agrees to prepare, post and publish any and all notices required of the Entity by state law for the November 3, 2020 Election. Unless otherwise expressly provided herein, the Entity agrees to do all things that may be required of it in connection with the November 3, 2020 Election. The Entity is responsible for the preparation of election orders, resolutions, notices and other pertinent documents for adoption or execution by the appropriate officer of the Entity with regard to the November 3, 2020 Election. The County shall not have any responsibility or duty in connection with such preparations by the Entity. The Entity is responsible for making their own submissions, if any is required or desired, to the United States Justice Department and the County shall have no responsibility or duty in connection with such submission relating to the November 3, 2020 Election. If an entity is conducting a Bond/Debt Obligation Election, the entity is required to provide a copy of the Bond Order(s) for each polling location. The instruction for the Order(s) are set forth in Exhibit C "Instructions for Bond/Debt Obligation Orders" attached hereto and incorporated herein. The Entity accepts the responsibility to ensure that the order of the election is posted at each polling location where its precincts will be voting on Election Day. The Entity will provide packets to be used for Early Voting and Election Day to the County by September 1, 2020. Documents for the voters will be in four (4) languages: English, Spanish, Vietnamese and Chinese. H. County's Responsibilities The County agrees to follow the Texas Election Code in the conduct of the November 3, 2020 General and Special Elections. The County agrees to provide mail ballots to all voters who request a ballot in the Entity's jurisdictions. The County shall provide space on the ballot sufficient to encompass all candidate races and issues of the Entity. The County will provide the Entity with all dates and times for Early Voting no later than the 21' day before Election Day. The County agrees to provide polling locations for use during Early Voting. The County will arrange for the delivery of the Voting System equipment and other equipment and supplies for use in Early Voting by personal appearance in the November 3, 2020 Election. The County Clerk shall select election officers for the main Early Voting location, as well as any branch Early Voting location, pursuant to the Texas Election Code §85.009. The County agrees to provide all equipment and supplies for use in Early Voting by mail in the November 3, 2020 Election. The County is authorized to employ or use such personnel, as it deems necessary or desirable, to prepare and conduct Early Voting by mail. Joint Election Agreement November 2020 2 Further, the County agrees to provide all the Election Day polling places, Voting System equipment, and other equipment as it deems necessary or desirable for the holding of the November 3, 2020 Election and cause same to be delivered to the polling places. The Joint Election shall be conducted utilizing county -wide polling places pursuant to Section 43.007(a) (5) of the Texas Election Code. The County agrees to provide the Voting System to all polling places at least one (1) hour before the time set for opening the polls. The County shall determine the amount of voting equipment available for the November 3, 2020 Election and its decision shall be fmal. The County will employ or use such personnel as it deems necessary to program and operate the automatic tabulating equipment in accordance with Texas Election Code. The Harris County Commissioners Court shall appoint the Presiding and Alternate Election Judges for each county election precinct and the Central Counting Station, the Early Voting Ballot Board, Central Count Manager and Tabulation Supervisor according the Texas Election Code. Necessary additional appointments shall be made under the Texas Election Code. The County agrees to pay the Presiding Judges of the County and their clerks, pursuant to Texas Election Code §§32.091-32.093 and §271.013, as amended, for their services in connection with the November 3, 2020 Election at the expense of the Entity. The County agrees to pay the Presiding Judge and clerks of the Early Voting Ballot Board to process Early Voting results pursuant to Texas Election Code §§87.001-87.025, §87.101, and §87.103, as amended at the expense of the Entity. The County shall require all poll workers to adhere to safety protocols outlined by the County including but not limited to wearing masks at all times, utilizing Personal Protective Equipment (PPE), and social distancing. The County shall have the authority to remove any poll worker from employment if they do not follow safety protocols outlined by the County. The County agrees to perform its obligations under this Agreement in accordance with all applicable federal and state laws, rules and regulations. Regarding the posting of Debt Obligation Election Orders, Harris County, as a courtesy, will post a copy of all Debt Obligation Election Orders in four (4) languages in a notebook on the qualifying table of every Early Voting and Election Day location for this election. A notice, approved by the Secretary of State, will be posted on the wall stating that information regarding the Debt Obligation Election Orders is available. Harris County will train judges on the importance of making this information available. However, it is still the responsibility of the entity to ensure that the judge received the order and that the order was posted at each polling location within the jurisdiction. M. Compensation The fair and reasonable compensation for use of the County's Voting System, equipment, supplies, and staff and for other services provided for administration of the election is detailed in the itemized list of estimated election expenses under Exhibit A, attached hereto and incorporated herein. The Entity agrees to pay its pro rata share of costs to the County for the Voting System, equipment, furniture, telephones, election kits, Early Voting Ballot by Mail, printing, supplies, delivery and transportation services, personnel, polling places, technical support, training, Joint Election Agreement November 2020 administrative costs and any other costs incurred by the Entity under this Agreement for the November 3, 2020 Election held by the County and the Entity and to share the cost of the November 3, 2020 Election in accordance with the terms of this Agreement. The Entity's pro rata shares will be computed by attributing the total number of registered voters in each of the Entity's precincts that will be serviced by the County in the November 3, 2020 Election. The Voter Registry of the Entity, as of seventy (70) days before the November 3, 2020 Election, will be used to determine the total number of registered voters in each of the Entity's precincts. An estimate of the Entity's total cost is attached and incorporated herein as Exhibit B. The final determination of the Entity's pro rata share of the costs incurred by the County for November 3, 2020 Election necessary for the purposes contemplated by this Agreement shall be made by the County and its decision shall be final. The fair and reasonable value of the general overall supervision and advisory services of the County in connection with decisions to be made and actions to be taken by officers of the Entity is ten percent (10%) of the total amount of the Agreement for the Entity, in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. The Entity agrees to pay the County this ten percent (10%) fee for advisory services for its November 3, 2020 Election. It is understood that the fees paid for these advisory services shall be deposited in a separate fund in the County treasury, in accordance with Texas Election Code §31.100, as amended. The Entity agrees to deliver sixty percent (60%) of their respective total estimated cost for its share of the November 3, 2020 Election to the County within ten (10) days of the execution of this Agreement. The County agrees to furnish a final accounting of the November 3, 2020 Election expenses actually incurred within ninety (90) days after the November 3, 2020 Election. The Entity agrees to pay the County's invoice for the balance of its November 3, 2020 Election expenses within thirty (30) days of receipt of the invoice. Payments, in the name of Harris County, must be submitted to Chris Hollins, Harris County Clerk, Attn: Elections Division, P.O. Box 1148, Houston, TX 77251-1148. Copies of all related invoices, records or documentation used in calculating the total cost of the elections will be made available as soon as practicable by the County upon written request to the County at the address above. Within ten (10) days of execution of this Agreement, the County will provide the Entity with a Personal Entity I.D. ("PEID") number assigned by the County Auditor. Each payment by the Entity to the County shall reference and include their respective PEID number. If an entity has a proposition that is longer than 500 characters for one language or if there are more than five (5) contests, the entity may incur additional coding and supply fees to accommodate the additional costs. The additional amount will represent the additional time to code the ballot, the additional space on the sample ballot, additional costs for ballot by mail and postage, and any other associated costs. Waiver of any penalty fees imposed upon the Entity under this Agreement is at the discretion of the County. Joint Election Agreement November 2020 4 IV. Additional Entities It is understood that other political subdivisions may wish to participate in the November 3, 2020 Election and request the use of the above-mentioned election equipment, voting places and personnel, etc. It is agreed that the County may contract with other political subdivisions for such purposes. It is understood and agreed that the County will use the same formula for determining a pro rata share for each entity as described in this Agreement. V. Cancellation of Election In the event the Entity's November 3, 2020 Election is enjoined or canceled, or if for any reason whatsoever the Entity shall decide not to proceed with its November 3, 2020 Election, the Entity agrees that it shall be responsible for its share of any costs and expenses incurred by the County up to the cancellation date. VI. Presiding Judges and Clerks Presiding Judges and clerks shall be selected pursuant to the Texas Election Code Chapter 32. Regarding powers and duties, the Presiding Judge is in charge of and responsible for the conduct of the election at the polling place ofthe election precinct that the judge serves. See Texas Election Code §32.071. VII. Notice Any notices permitted or required to be given under this Agreement must be made by certified mail, return receipt requested or hand -delivered to the parties at the following addresses: Harris County: Entity: Harris County Clerk 1001 Preston, 4t' Floor Houston, TX 77002 Attention: Maureen Fisbeck «Entity_Name» Firm» «Address» «Address2» «City», Texas «Zip» Attention: «Contact» VIII. Termination Each party may terminate this agreement upon thirty days (30) notice as provided in this agreement. Should the Entity terminate this contract, the Entity shall be responsible for its pro rata share of expenses incurred up unto the time of termination or as described herein specifically. Joint Election Agreement November 2020 5 IX. Miscellaneous Third Party Beneficiaries. The County is not obligated or liable to any party other than the Entity for the performance of this Agreement. Nothing in the Agreement is intended or shall be deemed or construed to create or increase any additional rights or remedies in any third party, or the duties or responsibilities of the County with respect to any third party. Successors and Assigns. The County and Entity bind themselves and their successors, executors, administrators, and assigns to the other party of this Agreement and to the successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a Party hereto. Applicable Law and Venue. This Agreement is governed by the laws of the State of Texas. The Agreement is subject to Texas state and federal laws, orders, rules, and regulations. Each Party shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations concerning the performance of this Agreement. Entire Agreement. This instrument contains the entire agreement between the parties. Any oral or written representations or modifications concerning this instrument shall be of no force and effect excepting a subsequent modification in writing signed by both parties to this Agreement. Severability. If any provision of this Agreement is construed to be illegal or invalid, this will not affect the legality or validity of any of the other provisions hereof. The illegal or invalid provisions will be deemed stricken and deleted here from to the same extent and effect as if never incorporated herein. Subtitles. The subtitles in this Agreement are provided for organizational purposes only and do not provide substantive meaning to the Agreement. Multiple Counterparts. This Agreement will be executed in several counterparts, each of which shall be an original and all of which shall constitute but one instrument. EXECUTED on this the day of , 2020. ATTEST: APPROVED AS TO FORM: HARRIS COUNTY VINCE RYAN County Attorney CHRIS HOLLINS County Clerk Joint Election Agreement November 2020 By DOUGLAS P. RAY Assistant County Attorney ATTEST/SEAL: Name: Title: City of Pearland Signer' '- Name Title: COUNTE Name: Title: DATE COUNTERSIGNED: 7-3, aaaa APPROVED AS TO FORM: Naix Attorney for City of Pearland Joint Election Agreement November 2020 7 EXHIBIT A — Cost Estimate Joint Election Agreement November 2020 EXHIBIT A - COST ESTIMATE November 3, 2020 General and Special Elections Item Qty. Cost Total Qty. Cost Total Early Voting/AbsenteePersonnel EARLY VOTING $10,897,015.50 Ballot Board $25,000.00 Early Voting Polling Places $200,000.00 Sheriff/Constables (security) $20,000.00 Ballot by Mail Postage $730,000.00 Absentee/Early Print & Supply $428,430.00 $12,300,445.50 Equipment -100 EV locations JBC 307 $129.75 $39,833.25 DAU 257 $156.24 $40,153.68 eSlate 2600 $132.49 $344,474.00 Caddy 390 $29.25 $11,407.50 $435,868.43 ELECTION DAY Judge/Clerk Payroll, ADA & Procedures training, Judge Supply Pickup Judge/Clerk Payroll, eSlate Training, Judge Supply Pickup, Law School, ePoll $2,217,248.00 Training Sites $10,000.00 Technical Support $240,000.00 Polling Places 800 $312,500.00 Election Day Print & Supplies 800 $120,000.00 $2,899,748.00 Equipment - 800 ED locations JBC 1600 $129.75 $207,600.00 DAU 1600 $156.24 $249,984.00 eSlate 6782 $132.49 $898,547.18 Caddy 1240 $29.251 $36,270.00 1,392,401.18 ELECTION NIGHT Sheriff/Constables (security) $5,000.00 Election Night Drop Off site (usage) $15,000.00 SERVICES Coding fee 1 $1,800.00 $1,800.00 Tally Equipment 1 $220.00 $220.00 Delivery Early Voting 57 $20,600.00 Election Day 800 $105,000.00 ETC Pickup and Deliveries 30 $2,250.00 $149,870.00 Miscellaneous $50,000.00 Base Contract Total $17,228,333.11 10% Fee [TEC Sect. 31.100 d $1,722,833.31 Estimated TOTAL $18,951,166.42 Page 1 EXHIBIT B — Cost Estimate Joint Election Agreement November 2020 EXHIBIT B - COST ESTIMATE November 3, 2020 Joint General and Special Elections % Share Base Cost Admin 10% Total Deposit 100.00% $17,228,333.11 $1,722,833.31 $18,951,166.42 % Share $0.00 $0.00 $0.00 HARRIS COUNTY 64.60% $11,129,503.19 $1,112,950.32 $12,242,453.51 $7,345,472.10 Lone Star College System 11.41% $1,965,752.81 $196,575.28 $2,162,328.09 $1,297,396.85 North Harris County Regional Water Authority 4.45% $766,660.82 $76,666.08 $843,326.91 $505,996.14 Harris County ESD No. 9 3.28% $565,089.33 $56,508.93 $621,598.26 $372,958.96 Katy Independent School District 2.22% $382,469.00 $38,246.90 $420,715.89 $252,429.54 Klein Independent School District 1.43% $246,365.16 $24,636.52 $271,001.68 $162,601.01 Clear Creek Independent School District 1.10% $189,511.66 $18,951.17 $208,462.83 $125,077.70 Spring Independent School District 1.08% $186,066.00 $18,606.60 $204,672.60 $122,803.56 Harris County ESD No. 16 0.81% $139,549.50 $13,954.95 $153,504.45 $92,102.67 Galena Park Independent School District 0.74% $127,489.67 $12,748.97 $140,238.63 $84,143.18 Clear Lake City Water Authority 0.64% $110,261.33 $11,026.13 $121,287.47 $72,772.48 Harris County ESD No. 46 0.61% $105,092.83 $10,509.28 $115,602.12 $69,361.27 Tomball Independent School District 0.42% $72,359.00 $7,235.90 $79,594.90 $47,756.94 Baytown Crime Control and Prevention District 0.42% $72,359.00 $7,235.90 $79,594.90 $47,756.94 Baytown Fire Control, Prevention and ESD 0.42% $72,359.00 $7,235.90 $79,594.90 $47,756.94 Harris County ESD No. 20 0.42% $72,359.00 $7,235.90 $79,594.90 $47,756.94 City of Deer Park 0.41% $70,636.17 $7,063.62 $77,699.78 $46,619.87 LaPorte Independent School District 0.37% $63,744.83 $6,374.48 $70,119.32 $42,071.59 Channelview Independent School District 0.34% $58,576.33 $5,857.63 $64,433.97 $38,660.38 City of LaPorte 0.28% $48,239.33 $4,823.93 $53,063.27 $31,837.96 City of Bellaire 0.27% $46,516.50 $4,651.65 $51,168.15 $30,700.89 Huffman Independent School District 0.23% $39,625.17 $3,962.52 $43,587.68 $26,152.61 Sheldon Independent School District 0.22% $37,902.33 $3,790.23 $41,692.57 $25,015.54 Crosby Independent School District 0.21% $36,179.50 $3,617.95 $39,797.45 $23,878.47 Harris County ESD No. 80 0.20% $34,456.67 $3,445.67 $37,902.33 $22,741.40 City of Seabrook 0.19% $32,733.83 $3,273.38 $36,007.22 $21,604.33 City of Baytown 0.17% $29,288.17 $2,928.82 $32,216.98 $19,330.19 Sunbelt Fresh Water Supply District 0.17% $29,288.17 $2,928.82 $32,216.98 $19,330.19 Memorial Villages Water Authority 0.16% $27,565.33 $2,756.53 $30,321.87 $18,193.12 City of Friendswood 0.14%1 $24,119.67 $2,411.97 $26,531.63 $15,918.98 Harris County MUD No. 165 0.13% $22,396.83 $2,239.68 $24,636.52 $14,781.91 City of Humble 0.11% $18,951.17 $1,895.12 $20,846.28 $12,507.77 City of Katy 0.10% $17,228.33 $1,722.83 $18,951.17 $11,370.70 Harris County WCID No. 89 0.10% $17,228.33 $1,722.83 $18,951.17 $11,370.70 Waller -Harris ESD No. 200 0.10% $17,228.33 $1,722.83 $18,951.17 $11,370.70 Bridgestone MUD 0.09% $15,505.50 $1,550.55 $17,056.05 $10,233.63 Harris County MUD No. 81 0.09% $15,505.50 $1,550.55 $17,056.05 $10,233.63 City of Pearland 0.08% $13,782.67 $1,378.27 $15,160.93 $9,096.56 Harris County MUD No. 26 0.08% $13,782.67 $1,378.27 $15,160.93 $9,096.56 City of Webster 0.07% $12,059.83 $1,205.98 $13,265.82 $7,959.49 Newport MUD 0.07% $12,059.83 $1,205.98 $13,265.82 $7,959.49 City of Missouri City 0.07% $12,059.83 $1,205.98 $13,265.82 $7,959.49 Lake MUD 0.07% $12,059.83 $1,205.98 $13,265.82 $7,959.49 City of Galena Park 0.06% $10,337.00 $1,033.70 $11,370.70 $6,822.42 Harris County ESD No. 15 0.06% $10,337.00 $1,033.70 $11,370.70 $6,822.42 The Woodlands Township 0.06% $10,337.00 $1,033.70 $11,370.70 $6,822.42 City of Nassau Bay 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 Harris County MUD No. 24 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 EXHIBIT B - COST ESTIMATE November 3, 2020 Joint General and Special Elections Harris County MUD No. 278 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 Harris County MUD No. 400 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 Harris County MUD No. 419 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 Harris County WCID No. 157 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 West Keegans Bayou ID 0.05% $8,614.17 $861.42 $9,475.58 $5,685.35 Harris County MUD No. 150 0.04% $6,891.33 $689.13 $7,580.47 $4,548.28 Harris County MUD No. 196 0.04% $6,891.33 $689.13 $7,580.47 $4,548.28 Lake Forest Utility District 0.04% $6,891.33 $689.13 $7,580.47 $4,548.28 Malcolmson Road Utility District 0.04% $6,891.33 $689.13 $7,580.47 $4,548.28 Harris County MUD No. 119 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Bilma Public Utility District 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County FWSD No. 1A 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 127 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 148 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 230 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 304 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 372 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 359 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 364 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 64 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County WCID No. 74 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Kirkmont Municipal Utility District 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 West Harris County MUD No. 2 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Westlake MUD No. 1 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Willow Fork Drainage District 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 City of League City 0.03% $5,168.50 $516.85 $5,685.35 $3,411.21 Harris County MUD No. 180 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County Utility District No. 15 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County WCID No. 133 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Beechnut MUD 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Brazoria County MUD No. 18 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Cypress Creek Utility District 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Encanto Real Utility District 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County FWSD No. 58 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County MUD No. 136 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County MUD No. 50 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Northwest Freeway MUD 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Pearland Independent School District 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Rolling Fork Public Utility District 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Harris County MUD No. 11 0.02% $3,445.67 $344.57 $3,790.23 $2,274.14 Southwest Harris County MUD No. 1 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Harris County MUD No. 248 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Harris County MUD No. 399 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Harris County WCID No. 132 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Harris County WCID No. 99 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Inverness Forest ID 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 New Caney Independent School District 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Northwest Harris County MUD No. 23 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Harris County MUD No. 504 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Northwest Harris County MUD No. 24 0.01% $1,722.83 $172.28 $1,895.12 $1,137.07 Pine Village Public Utility District 1 0.01%1 $1,722.83 $172.28 $1,895.12 $1,137.07 EXHIBIT B - COST ESTIMATE November 3, 2020 Joint General and Special Elections The Woodlands Road Utility District No. 1 0.00% $900.00 $90.00 $990.00 $594.00 Green Tree Park MUD 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 405 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 489 0.00% $900.00 $90.00 $990.00 $594.00 Harris County ID No. 27 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 165 - Defined Area 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 534 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 559 0.00% $900.00 $90.00 $990.00 $594.00 Harris County MUD No. 572 0.00% $900.00 $90.00 $990.00 $594.00 Harris -Waller County MUD No. 4 0.00% $900.00 $90.00 $990.00 $594.00 Harris -Waller County MUD No. 5 0.00%1 $900.00 $90.00 $990.00 $594.00 Old Town Spring ID 0.00%1 $900.00 $90.00 $990.00 $594.00 EXHIBIT C Instructions for Bond/Debt Obli!ation Orders For the November 2020 General and Special Elections It is required that an Entity conducting a Bond/Debt Obligation Election must provide a copy of the Bond Order(s) for each polling location. Please follow the guidelines below when preparing Bond Orders for distribution for the Early Voting and Election Day period: • Supply our office with an electronic version of the Bond Orders in PDF or Microsoft Word by September 1 ' o Bond Order must be translated into all required languages (English, Spanish, Chinese & Vietnamese) o Do not include Early Voting or Election Day locations list(s). Bond Order format requirements: o 8 %2 X 11 in. page size o Page margins no larger than 0.75 inch o All text single spaced o All text 12 pt. font (excluding titles) Submissions will need to be transmitted via FTP o Confirmation of successful transmission and correct format will be provided by Maureen Fisbeck within 48 hours (excluding weekends). o Insert FTP instructions once IT sets up Harris County Elections Division will print copies of the Bond/Debt Obligation Orders and prepare them for distribution to all Early Voting and Election Day locations. Copies will be printed on 8 %2 X 1 I white copy paper, duplex, and 3 hole punched. A copy of all Early Voting and Election Day locations will be added to the binder for voter use. In the event our office receives a call from a voter requesting more information regarding the Bond/Debt Obligation Orders on your ballot, please provide a contact name and phone number for your Entity that we may share with the voter. Joint Election Agreement November 2020 10