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R2020-127 2020-07-13
RESOLUTION NO. R2020-127 A Resolution of the City Council of the City of Pearland, Texas, authorizing the City Manager or his designee to participate in an interlocal cooperative pricing arrangement with the Brazoria County, for the purchase of road materials from Century Asphalt, in the estimated amount of $1,000,000.00, for the period of July 20, 2020 through July 19, 2021. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That contract pricing has been obtained through interlocal cooperative partner Brazoria County for the purchase of road materials. Section 2. That the City Manager or his designee is hereby authorized to execute a contract with Century Asphalt, for the purchase of road materials in the estimated amount of $1,000,000.00. PASSED, APPROVED and ADOPTED this the 131h day of July, A.D., 0. T: O'R STAL ROAN, TRMC, CMC CITT SECRETARY APPROVED AS TO FORM: (/-), a., - L � DARRIN M. COKER CITY ATTORNEY TOM REID MAYOR CITY OF PEARLAND Police Department 2555 Cullen Parkway Pearland, Texas 77581 General Services Contract Amendment For Road Materials BID/RFP# Interlocal - Brazoria County Contract #16-33 Date of Issuance: 07/01/2021 Amendment No: # 1 Contractor: _Century Asphalt_ PO#: 2020-00001655z R2020-127 Explanation for Amendment: This Amendment encompasses the following: Contract expiration date changed from July 19, 2021 to September 2, 2021. Contract estimated amount of $1,000,000 will not be changed. Description of Work Cost Time 1. Provide Road Materials, as needed $0 45 Days Cost & Time Change Summary: Original Contract: Previous Amendment(s): Net increase (decrease) from this Amendment: Revised Contract: $ 0.00 $0 $ 1,000,000 Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: Jul 12, 2021 Purchasing Officer / Date Title` Date: *Signed by: f%ate: Al City Manager Assistant City Manager Director Superintendent/Manager Cost Time $1,000,000 365 Days 0 Days 45 Days 410 Days *Contract Signature Authority: Superintendent/Manager -$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ ** Contractor agrees to perform change(s) included in this Contract Amendment for the price, scope and/or time indicated The prices for changes include all costs associated with this Contract Amendment No work shall be performed until this Amendment is executed and a changed purchase order has been issued by the City Upon execution by all parties, the changes identified for the Contract Value and/or Contract Time shown, are made part of the Contract, and all other provisions of the original contract shall remain in full force and effect. GSA Amendment 1 of 1 4/2019 Extension_001 (003) Final Audit Report 2021-07-12 Created: 2021-07-12 By: Julie Blackmore (jblackmore@pearlandtx.gov) Status: Signed Transaction ID: CBJCHBCAABAA-uTmquLeZViN7_NwP3_Gxg-Ejiemljos "Extension_001 (003)" History t Document created by Julie Blackmore (jblackmore@pearlandtx.gov) 2021-07-12 - 7:23:55 PM GMT- IP address: 170.76.141.2 E. Document emailed to Kim Baker (kbaker@pearlandtx.gov) for signature 2021-07-12 - 7:24:26 PM GMT ,t Email viewed by Kim Baker (kbaker@pearlandtx.gov) 2021-07-12 - 7:51:08 PM GMT- IP address: 170.76.141.2 d© Document e-signed by Kim Baker (kbaker@pearlandtx.gov) Signature Date: 2021-07-12 - 7:52:08 PM GMT - Time Source: server- IP address: 170.76.141.2 © Agreement completed. 2021-07-12 - 7:52:08 PM GMT es Adobe Sign FY21 White Paper To: Clay Pearson, City Manager From: Clarence Wittwer, Director of Public Works CC: Trent Epperson, Assistant City Manager David Van Riper, Assistant Director of Public Works Eric Hammond, Assistant Director of Public Works Date: January 31, 2020 Re: Streets & Sidewalks Investment Exhibit A Background: The intent of this memo is to provide an update on the prior year Streets & Sidewalks Investment White Paper dated January 25, 2019. In FY19, the street and sidewalk maintenance budgets included the amount of $1,012,082 and $459,486 respectively. Budget dollars in FY19 were invested into the City's pavement network to improve mobility, maintain the pavement condition index and sustain commuter safety. Remaining unused funds were rolled over to FY20 to complete ongoing projects. FY19 street and sidewalk maintenance efforts were focused in the following areas. FY19 Streets: • 5 Miles of City asphalt streets were reclaimed and paved at a cost of $523,420 • 3,605 Potholes repaired. • 722 yds2 of concrete street panel replaced (Country Place intersection) at a cost of $136,276 FY19 Sidewalks: • 6,782 linear feet of sidewalk was removed and replaced at a cost of $117,004 • 413 Inch Foot (In -Ft) of sidewalks sliced to remove trip hazards at a cost of $49,845 • 27,709 ft2 of sidewalks mud raised at a cost of $293,645 • 500 Sidewalk work requests closed. FY 20 Shift in Strategy— Brazoria County Inter -local Agreement: To further maintain the pavement infrastructure, the City has partnered with Brazoria County to expand the services of the current Inter -local Agreement. The expansion includes revising the scope of joint pavement services. Support from the County was received in the form of asphalt overlay services on roads with staff completing necessary base repairs. Additionally, City staff provided all traffic control services throughout the duration of the overlay project. This method taxed staffing resources for an extended period before and through the duration of the project City staff met with the County paving operations team and County Engineer to review the status of the program and shift to County provided full depth reclamation with no assistance from the City except for funding and coordinating a contracted traffic control company to perform traffic control throughout the duration of the project. The strategy shift will allow City staff to focus on planned in-house paving, drainage maintenance and sidewalk repair work. The County agreed to provide full depth reclamation for asphalt roadways when needed at a rate of one third (1/3) the miles receiving asphalt overlay services, due to the added cost and time necessary to perform full -depth repair. It should be noted that 1/3 of the County operating and road/bridge millage comes from the City of Pearland, and it also receives 1/3 of the Brazoria County population and sales tax revenue from the City. As such, the City of Pearland currently receives more asphalt paving services than any other city within the county. On average the City receives three times the annual pavement services provided to other municipalities participating in inter -local agreements with the County. The average City receives two miles of asphalt overlay road paving services annually while the City of Pearland has normally received four to six (4 — 6) miles annually. In addition to the current inter -local agreement the County has indicated they will allow the City to utilize County paving equipment, free of charge, on City projects. Brazoria County is resourced with a robust asphalt services fleet and specialty tools that are oftentimes challenging for the City to acquire. A loan program under a modified interlocal agreement will provide these necessary resources to the City for in-house operations, without the initial purchase cost and long-term maintenance fees. The County is working on the interlocal agreement language to add the use of equipment to the agreement. FY20 Programmed Street Work: The FY20 budget was funded at $1,004,522 for street related activities. The following tables identify the street maintenance work planned for FY20 and programmed approach to invest back into the pavement infrastructure. The work planned for FY20 totals 8.44 miles. In-house planned work 3.40 Miles County Turnkey (full -depth) Reclamation and Paving PCI Length Width Laurie St Garden Rd O'Day Rd 37 2028 20 Lazy Bend Gardenia Broadway 36 1440 21 Thelma St Gardenia Broadway 62 1235 19 Gardenia O'Day Garden Rd 40 2019 18 Knapp Rd Dead End Main St. 33 2700 20 Alice St Profax Main St. 42 1403 28 Zychlinski Dr Grand Blvd Park Ave 305 30 S. Houston Ave Walnut Broadway 29 1230 18 Rayburn Dead End Dixie Farm Rd 32 872 14 Hawk Cullen Rd Norfolk 63 2629 22 Hillhouse Dead End Hughes Ranch Rd. 52 2086 20 3.40 Miles County Turnkey (full -depth) Reclamation and Paving Stone Rd. Hughes Ranch RdBrookside Dr 51 7800 20 Harke7�fy Bailey Rd:L Magnolia 58 4545 29 2.34 Miles III. Contracted Overlay 2.70 Miles • Total estimated cost of FY2021 asphalt work - $851,012 • Total estimated cost of FY2021 concrete street repairs - $153,510 The Streets & Drainage Division will be developing a curb repair and replacement program to address the increasing number of broken curbs in the city as well as the development of crack seal program to maintain current streets. Crack sealing is essential for preventing moisture from undermining the base of City streets. FY20 Programmed Sidewalk Work: The FY20 sidewalk budget was funded at $601,266. The City currently has the following sidewalk work planned for FY20 citywide: 11,123 LF of Sidewalk replacement at a cost of $200,205 14350 LFft of sidewalk mud raising at a cost of $330,000 10,543 31,4641n -ft of sidewalk slicing at a cost of $70,795 The plan of the Streets & Drainage Team via the above indicated work is to focus on addressing the multiple backlogged work orders submitted community wide with priority placed on life safety sidewalk needs then address requests based on work order age. This approach is intended to improve communitysafety and restore a level of customerservice to residents that in many cases have not received sidewalk services for several years following their submission. FY21 Proposed Streets Plan: In FY21 the Department will continue to expand and develop data collector for daily reporting of pothole tracking, drainage services, sidewalk tracking and other general division related tasks that can be enhanced by leveraging available technology and asset management, continue to develop crack and joint seal, curb repair/replacement, and base repair programs. The following is a list of streets proposed to be improved within FY21. FY 21 Proposed Streets to be Repaved (AII methods) Street From To Length Width PCI Total Cost Old Chocolate Bayou Cullen Pkwy Broadway St 1945 20 54 $ 40,940 Bardet St Harkey Rd Wagoond Trail 1127 19 49 $ 22,535 Becky Ln Harkey Rd Songbird PI 2066 18 57 $ 39,138 Berry Rd Bailey Rd Berry Rd 722 21 75 $ 15,957 Jerrycrest Dr Harkey Rd Wagoond Trail 1134 19 58 $ 22,675 Larrycrest Harkey Rd Wagon Trail Rd 1138 20 61 $ 23,953 Patridge Harkey Rd Aubrell Rd 2070 18 64 $ 39,214 Aubrell Rd South End Songbird PI 2166 19 66 $ 43,312 Cottonwood Harkey Rd East End 2574 20 68 $ 54,179 Raza Rd Harkey Rd East End 1280 21 44 $ 28,289 Terrell Dr West End Harkey Rd 1952 30 67 $ 61,631 Sharondale St West End Harkey Rd 1233 25 54 $ 32,441 Wagon Trail Bardet South End 6533 19 54 $ 130,636 Industrial Rd West End Main St 2808 21 42 $ 62,060 Industrial Rd Main St East End 1630 22 50 $ 37,740 Pear St Main St S. Houston Ave 794 21 62 $ 17,548 Hamm Rd Broadway Lazy Creek 2617 21 53 $ 57,839 Patricia Ln Broadway NE End 1009 19 61 $ 20,176 Country Club Broadway Mary's Creek 1547 30 52 $ 48,843 E. Circle Broadway Shad bend 2352 22 71 $ 54,457 Walnut Old Alvin Rd Barry Rose 1094 23 36 $ 26,481 E. Plum Old Alvin Rd Schlider 2071 18 64 $ 39,233 Old Alvin Rd E. Plum Broadway 2019 48 59 $ 101,994 Garden Rd Broadway City Limit 10314 21 67 $ 227,953 Veterans Walnut Mary's Creek 2030 20 79 $ 42,729 Old Alvin McHard Rd Hickory Slough 2,463 20 64 $ 51,843 S. Grand Blvd Broadway Walnut 1357 36 55 $ 51,414 E. Pear S. Main S. Galveston 1300 28 50 $ 38,308 S. Park Ave Broadway Walnut 1140 24 50 $ 28,794 Roy City Limits Broadway 9908 20 54 $ 208,552 Max City Limits Broadway 7188 20 49 $ 151,299 Total cost for streets listed above for full reclamation and overlay is $3,698,794. A combination of in-house, Brazoria County, and contracted work will be utilized to accomplish this list of priority streets. In preparation for the FY21 budget staff will develop an inventory and plan for addressing curb repairs, crack sealing, and panel raising that will determine the specific amounts to be allocated to those programs. In addition, we plan to allocate $200,000 to the concrete panel removal and replacement program. FY21 Proposed Sidewalk Plan In order to provide more services for street maintenance and to bolster our drainage services, increases will need to be made in annual funding, personnel and equipment. Contracting out with Project Management will also provide more efficient services. Fiscal Year 2021 Funding Streets Investment and Impacts: Presently, based on the ROW Assessment, the recommended annual funding over five years to maintain the overall system PCI at a value of 72 is $4.6 million for the street network, and $1.7 million for the sidewalk network. With the ever-present reality of competing priorities for scarce funding, the following funding options and pavement conditions impacts are presented for consideration: 1. $4.6 million annually: would maintain the average network PCI at 72 over 5 years. 2. $3 million annually: would reduce by 2 points and maintain the network average decline to a PCI of 70 over 5 years. 3. $2 million annually: would reduce the average network by 3 points, for a PCI of 69 over 5 years. 4. $1 million annually: would reduce the average network by 4 points, for a PCI of 68 over 5 years. 5. $450,000 annually: would reduce the average network by 4 points, for a PCI of 67.5 over 5 years. 6. Do Nothing: No spending for 5 years: a drop of 5 points, network PCI drops from 72 to 67. The chart shows the relationship between funding the maintenance or losing ground on the pavement condition. Ex�.ei1ent { 100', x -v C: O .a.:+ -p F_1ir C O 0 +-+ E CL Very Pca (20) Failed Deferred Funding Illustration 5 40t drip ,n quality 10 s t 00 t« ctfrontKx ma-Mier'dwe rwre 1 f) 20 Wi�tW $4,qt> to $5�rc *r Rare ke r(.ht,tat*n two Ipt ina Sarna ;14*0 tnt ton4tticn trorn ptewritrAe fin."tena wo Exhibit B RESOLUTION NO. R2005-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS, AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO ENTER INTO AN INTERLOCAL AGREEMENT WITH BRAZORIA COUNTY FOR COOPERATION IN THE PURCHASING OF VARIOUS COMMODITIES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PEARLAND, TEXAS: Section 1. That certain interlocal agreement by and between the City of Pearland and Brazoria County, a copy of which is attached hereto as Exhibit "A" and made a part hereof for all purposes, is hereby authorized and approved. Section 2. That the City Manager or his designee is hereby authorized to execute and the City Secretary to attest an interlocal agreement with Brazoria County, for cooperation in the purchasing of various commodities. PASSED, APPROVED and ADOPTED this the 23rd day of May , A.D., 2005. TOM REID MAYOR ATTEST: APPROVED AS TO FORM; DARRIN M. COKER CITY ATTORNEY Resolution 2005-59 INTERLOCAL AGREEMENT BETWEEN COUNTY OF BRAZORIA AND CITY OF PEARLAND, TEXAS This agreement is made this ti�,ri7 day of 2005 between the County of Brazoria, Texas and the City of Pearland, Texas. Pursuant to the authority granted by the "Texas Interlocal Cooperation Act", Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the promises and mutual promises contained herein, agree as follows: WHEREAS, the contract is made under the authority of Section 791.001-791.029 of the Texas Government Code; and, WHEREAS, the parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; WHERAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the performance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract. Each party hereby makes, constitutes and appoints the other party its true and lawful purchasing agent for the purchase of various commodities using Annual Contracts (Bids). Each party will maintain a listing of Annual Contracts which are available for the other party's use. To utilize one or more of these contracts, each party must request authorization, in writing, to the other party. Upon receipt of request, the receiving party will forward a copy of the appropriate Annual Contract to the requesting entity. Each party agrees that the other party shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by the other party according to its usual bidding procedures and in accordance with applicable State statutes. Each party agrees that all specifications for selected items shall be as determined by the other party. Each party agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill each party directly for all items purchased and each party shall be responsible for vendor's compliance with all conditions of delivery and quality of the purchased items. IV. Bill Eisen, City Manager, is hereby designated as the official representative to act for the City of Pearland, Texas in all matters relating to this agreement. V. John Willy, County Judge, is hereby designated as the official representative to act for the County of Brazoria, Texas in all matters relating to this agreement. This agreement shall be in effect from the date of execution until terminated by either party to the agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. OVA NAME: JOHN WILLY TITLE: COUNTY JUDGE DATE: ;,el Q'0n L C)5 CITY OF PEARLAND, TEXAS BY: X- -� * - - (Signature) NAME: BILL EISEN TITLE: CITY MANAGER DATE: May 24, 2005 BRAZORIA COUNTY PURCHASING DEPARTMENT Susanne Brumley CPPB Procurement Officer Mr. Bill Eisen City Manager City of Pearland 3519 Liberty Drive Pearland, TX 77581 Charles Crook CPPB County Purchasing Agent May 2, 2005 Tracy Jackson CPPB Contract Specialist RE: Contract #05-59 Interlocal Agreement between City of Pearland, Texas and Brazoria County Dear Mr. Eisen: Enclosed are two copies of the agreement between the City of Pearland, Texas and Brazoria County, that have already been signed by the Brazoria County Judge. If you are in agreement with this contract, please sign both copies and return one of them back to Brazoria County Purchasing Department for our records. It should be addressed to the following: Charles Crook CPPB Brazoria County Purchasing Agent I I 1 E. Locust, Bldg. A-29, Suite 100 Angleton, TX 77515 Thant: you for your interest in Brazoria County. If you have any questions, please do not hesitate to contact me. Very truly yours, Charles Crook CPPB Brazoria County Purchasing Agent Enclosure(s) 1 I 1 E. Locust Street, Bldg. A-29, Suite 100, Angleton, Texas 77515 Telephone (979)864-1825 or(281)756-1825 Fax(979)864-1034 Exhibit C BRAZORIA COUNTY CONTRACT SHEETS TABLE OF CONTENTS ITB#16-33 ROAD MATERIALS - SURFACE COURSES RENEWAL TERM: 4/26/2020 — 4/25/2021 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) - TXDOT ITEM 340, TYPE D MIXED WITH AC -20 ..............2 PICKED UP & LOADED ONTO COUNTY TRUCKS................................................................................................................ 2 DELIVEREDTO JOBSITE AND IN PLACE...............................................................................................................................3 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) - TXDOT ITEM 340, TYPE B MIXED WITH AC -20 ..............4 PICK UP & LOADED ONTO COUNTY TRUCKS.....................................................................................................................4 HOT MIX ASPHALTIC CONCRETE PAVEMENT........................................................................................................................6 PICK UP & LOADED ONTO COUNTY TRUCKS..................................................................................................................... 6 DELIVEREDTO JOBSITE...........................................................................................................................................................7 MILEAGE...................................................................................................................................................................................... 8 REV 4/24/2020 PAGE 1 OF 8 BRAZORIA COUNTY CONTRACT SHEETS RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) - TXDOT ITEM 340, TYPE D MIXED WITH AC -20 PICKED UP & LOADED ONTO COUNTY TRUCKS ITB #16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 2 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.1 RECYCLED ASPHALTIC CONCRETE PAVEMENT RACP) *Price Increae approved 4/23/2019 TxDot Item 340, Type D, mixed with AC -20 Price per ton 2.1.1 Price per ton bidder's plant / siding loaded onto County trucks 745-68 6780 $57.80 REV 4/24/2020 PAGE 2 OF 8 BRAZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITE AND IN PLACE ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 3 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.1 RECYCLED ASPHALTIC CONCRETE PAVEMENT RACP) TxDot Item 340, Type D, mixed with AC -20 Price per ton 2.1.3 Price per ton as delivered to jobsite 745-68 6780 $57.80 Hauling First Mile 7087 $3.00 Hauling Each Additional Mile 7088 $0.20 2.1.4 Price per ton in place 745-68 7759 $55.00 Hauling First Mile 7087 $3.00 Hauling Each Additional Mile 7088 $0.20 1.4 State mininum truckload if required 15 TONS REV 4/24/2020 PAGE 3 OF 8 BRAZORIA COUNTY CONTRACT SHEETS RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) — TXDOT ITEM 340, TYPE B MIXED WITH AC -20 PICK UP & LOADED ONTO COUNTY TRUCKS ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 4 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION COMM SURFACE COURSES CODE COUNTY ID # 2.2 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) TxDot Item 340, Tpe B, mixed with AC -20 Asphalt *Price increase approved 4/23/19 Price per ton 2.2.1 Price per ton bidder's plant/siding loaded onto County trucks 745-68 6781 $57.80 REV 4/24/2020 PAGE 4 OF 8 BRAZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITE and IN PLACE ITB# 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 5 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.2 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) TxDot Item 340, Tpe B, mixed with AC -20 Asphalt Price per ton 2.2.3 Price per ton as delivered to jobsite: 745-68 6781 $57.80 Hauling First Mile 7078 $3.00 Hauling Each Additional Mile 7079 $0.20 2.2.4 Price per ton in lace 745-68 7760 $55.00 Hauling First Mile 7078 $3.00 Hauling Each Additional Mile 7079 $0.20 2.4 State Minimum truckload if required I I I NO INFORMATION LISTED REV 4/24/2020 PAGE 5 OF 8 BRAZORIA COUNTY CONTRACT SHEETS HOT MIX ASPHALTIC CONCRETE PAVEMENT PICK UP & LOADED ONTO COUNTY TRUCKS ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 6 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # CENTURY ASPHALT LTD AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 5303 NAVIGATION BLVD 10126 CASH ROAD HOUSTON, TX 77011 STAFFORD, TX 77477 PHILLIP KING JERRY L. BERRY 713-292-2868 281-499-1551 713-292-2885 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # *Price increase approved 4/23/19 2.3 HOT MIX APAHALTIC CONCRETE PAVEMENT 2.4 ASPHALT MIX TYPE D 2.4.1 Price per ton bidder's plant / -siding loaded onto County trucks 745-21 6782 Price per ton Price per ton $52.00 $57.80 REV 4/24/2020 PAGE 6 OF 8 BRAZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITE ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 7 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # CENTURY ASPHALT LTD AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 5303 NAVIGATION BLVD 10126 CASH ROAD HOUSTON, TX 77011 STAFFORD, TX 77477 PHILLIP KING JERRY L. BERRY 713-292-2868 281-499-1551 713-292-2885 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # PLANT LOCATION PLANT LOCATION 2.3 HOT MIX APAHALTIC CONCRETE PAVEMENT 5303 NAVIGATION BLVD OR 9519 GALVESTON RD HOUSTON, TX 500 WARD STREET ANGLETON, TX 2.4 ASPHALT MIX TYPE D Price per ton Price per ton 2.4.3 Price per ton as delivered to jobsite 745-21 6782 $52.00 $57.80 Hauling First Mile 7494 $2.75 $3.00 Hauling Each Additional Mile 7495 $0.25 $0.20 3.1.3 State Minimum truckload if required 17 TONS 15 TONS REV 4/24/2020 PAGE 7 OF 8 BRAZORIA COUNTY CONTRACT SHEETS MILEAGE ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 8 OF 8 BIDDERS NAME QUOTED BY TELEPHONE# FAX # CENTURY ASPHALT LTD 5303 NAVIGATION BLVD HOUSTON, TX 77011 PHILLIP KING 713-292-2868 713-292-2885 AMERICAN MATERIALS, INC. 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID# Plant Location Plant Location 5303 NAVIGATION BLVD 9519 GALVESTON RD HOUSTON, TX 77011 HOUSTON, TX 77034 Plant Location 500 WARD STREET ANGLETON, TX 77515 County Facility mileage mileage County Facility mileage Airport 50 46 Airport 6 Alvin Svc Ctr 28 20 Alvin Svc Ctr 23 Angleton Svc Ctr 56 38 Angleton Svc Ctr 3 Camp Mohawk 33 25 Camp Mohawk 23 Clute Svc Ctr 44 43 Clute Svc Ctr 10 Hanson Park 59 57 Hanson Park 14 Manvel Svc Ctr 25 28 Manvel Svc Ctr 24 Mosquito Control 49 40 Mosquito Control 3 Quintana Cty Park 70 61 Quintana Cty Park 22 Resoft Park 26 13 Resoft Park 23 San Luis Cty Park 71 60 San Luis Cty Park 30 W. Columbia Svc 57 53 W. Columbia Svc 14 REV 4/24/2020 PAGE 8 OF 8 City of Pearland 3519 Liberty Drive Pearland, TX77581 General Services Contract This Contract (Contract) is made between the City of Pearland, Texas (City), and Contractor. The City and Contractor agree to the terms and conditions of this Contract, which consists of the following parts: I. Summary of Contract Terms II. Signatures III. Standard Contractual Provisions N. Special Terms and Conditions V. Additional Contract Attachments I. Summary of Contract Terms. Contractor: Century Asphalt PO Box 187 Houston, TX 77001 Description of Services: Contractor will provide unit supply contract for road materials, for the City of Pearland, as needed, per the specifications of Brazoria County Contract #16-33, R2020-127. Contract Type: Unit Price Contract, Estimated Amount of $1,000,000.00. Effective Date: July 20,2020 Termination Date: July 19,2021 Renewal: No renewal options available II. Signatures. By signing below, the parties agree to the terms of this Contract: CITY OF PEARLAND: Rhonda Daugherty DigiRhaartyDaugherty 0803.2020 Assistant Finance Director Date 1ARy y: Date: Manager 1 Assistant City Mana r Director Superintendent/Manager *Contract Signature Authority: Superintendent/Manager-$5,999 or less Director - $6,000 to $30,000 City Manager/Assistant City Managers - $30,001 to $50,000 City Council Resolution - $50,000+ Page 1 of 4 III. Standard Contractual Provisions. A. Definitions. Contract means this Standard Services Contract. Services means the services for which the City solicited bids or received proposals as described in Exhibit A, attached hereto. B. Services and Payment. Contractor will furnish Services to the City in accordance with the terms and conditions specified in this Contract. Contractor will bill the City for the Services provided at intervals of at least 30 days, except for the final billing. The City shall pay Contractor for the Services in accordance with the terms of this Contract, but all payments to be made by the City to Contractor, including the time of payment and the payment of interest on overdue amounts, are subject to the applicable provisions of Chapter 2251 of the Government Code. C. Termination Provisions. (1) City Termination for Convenience. Under this paragraph, the City may terminate this Contract during its term at any time for the City's own convenience where the Contractor is not in default by giving written notice to Contractor. If the City terminates this Contract under this paragraph, the City will pay the Contractor for all services rendered in accordance with this Contract to the date of termination. (2) Termination for Default. Either party to this Contract may terminate this Contract as provided in this paragraph if the other party fails to comply with its terms. The party alleging the default will give the other party notice of the default in writing citing the terms of the Contract that have been breached and what action the defaulting party must take to cure the default. If the party in default fails to cure the default as specified in the notice, the party giving the notice of default may terminate this Contract by written notice to the other party, specifying the date of termination. Termination of this Contract under this paragraph does not affect the right of either party to seek remedies for breach of the Contract as allowed by law, including any damages or costs suffered by either party. (3) Multi -Year Contracts and Funding. Ifthis Contract extends beyond the City's fiscal year in which it becomes effective or provides for the City to make any payment during any of the City's fiscal years following the City's fiscal year in which this Contract becomes effective and the City fails to appropriate funds to make any required Contract payment for that successive fiscal yearand there are no fundsfromthe City's sale of debt instruments to make the required payment, then this Contract automatically terminates atthe beginning ofthefirstday ofthe City's successive fiscal year of the Contract for which the City has not appropriated funds or otherwise provided for funds to make a required payment under the Contract. D. Liability and Indemnity. Any provision of any attached contract document that limits the Contractor's liability to the City or releases the Contractor from liability to the City for actual or compensatory damages, loss, or costs arising from the performance of this Contract or that provides for contractual indemnity by one party to the other party to this Contract is not applicable or effective under this Contract. Except where an Additional Contract Document provided by the City provides otherwise, each party to this Contract is responsible for defending against and liable for paying any claim, suit, or judgment for damages, loss, or costs arising from that party's negligent acts or omissions in the performance of this Contract in accordance with applicable law. This provision does not affect the right of either party to this Contract who issued by a third party for acts or omissions arising from this Contract to bring in the other party to this Contract as a third -party defendant as allowed bylaw. E. Assignment. The Contractor shall not assign this Contract without the prior written consent of the City. F. Law Governing and Venue. This Contract is governed by the law of the State of Texas and a lawsuit may only be prosecuted on this Contract in a court of competent jurisdiction located in or having jurisdiction in Brazoria County, Texas. G. Entire Contract. This Contract represents the entire Contract between the City and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This Contract may be amended only by written instrument signed by both parties. H. Independent Contractor. Contractor shall perform the work under this Contract as an independent contractor and not as an employee of the City. The City has no right to supervise, direct, or control the Contractor or Contractor's officers or employees in the means, methods, or details of the work to be performed by Contractor under this Contract The City and Contractor agree that the work performed u nder this Contract is not inherently dangerous, that Contractor will perform the work in a workmanlike manner, and that Contractor will take proper care and precautions to insure the safety of Contractor's officers and employees. I. Dispute Resolution Procedures. The Contractor and City desire an expeditious means to resolve any disputes that may arise between them regarding this Contract. If either party disputes any matter relating to this Contract, the parties agree to try in good faith, before bringing any legal action, to settle the dispute by submitting the matter to mediation before a third party who will be selected by agreement of the parties. The parties will each pay one- half of the mediator's fees. J. Attorney's Fees. Should either party to this Contract bring suit against the other party for breach of contract or for any other cause relating to this Contract, neither party will seek or be entitled to an award of attorney's fees or other costs relating to the suit. K. Severability. If a court finds or rules that any part of this Contract is invalid or unlawful, the remainder of the Contract continues to be binding on the parties. IV. Special Terms or Conditions. None. V. Additional Contract Documents. The following specified documents attached to this Contract are part of this Contract. Any provision contained in the Contractor's Additional Contract Documents that conflicts with this Contract shall have no legal effect. A. Contractor's Additional Contract Documents: 1. The contractor's response to Brazoria County Contract #16-33 shall be construed as additional contract documents. 2. Executed Contractor Insurance Requirements & Agreement (required insurance certificate[s] shall be in possession of City at actual commencement of work). B. City's Additional Contract Documents: 1. Scope of Services as listed on the attached. EXHIBIT A CONTRACTOR'S SCOPE OF SERVICES Scope of services shall consist of the contractor providing unit supply contract for road materials for the City of Pearland, as needed, per the specifications of Brazoria County Contract #16-33. Pricing is as follows per contractor's response to the same, as listed on the attached pages: BRAZORIA COUNTY CONTRACT SHEETS TABLE OF CONTENTS ITB#16-33 ROAD MATERIALS - SURFACE COURSES RENEWAL TERM: 4/26/2020 - 4/25/2021 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) - TXDOT ITEM 340, TYPE D MIXED WITH AC -20 ..............2 PICKED UP & LOADED ONTO COUNTY TRUCKS................................................................................................................ 2 DELIVERED TO JOBSITE AND IN PLACE............................................................................................................................... 3 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) - TXDOT ITEM 340, TYPE B MIXED WITH AC -20 .............. 4 PICK UP & LOADED ONTO COUNTY TRUCKS.....................................................................................................................4 HOT MDC ASPHALTIC CONCRETE PAVEMENT........................................................................................................................6 PICK UP & LOADED ONTO COUNTY TRUCKS.....................................................................................................................6 DELIVEREDTO JOBSITE...........................................................................................................................................................7 MILEAGE...................................................................................................................................................................................... 8 REV 4/24/2020 PAGE 1 OF 8 BRAZORIA COUNTY CONTRACT SHEETS RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) — TXDOT ITEM 340, TYPE D MIXED WITH AC -20 PICKED UP & LOADED ONTO COUNTY TRUCKS ITB #16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 2 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.1 RECYCLED ASPHALTIC CONCRETE PAVEMENT RACP) *Price Increae approved 4/23/2019 TxDot Item 340, Type D, mixed with AC -20 Price per ton 2.1.1 Price per ton bidder's plant/ siding loaded onto County trucks 1 745-68 1 6780 $57.80 REV 4/24/2020 PAGE 2 OF 8 BRAZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITE AND IN PLACE ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 3 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11.00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.1 RECYCLED ASPHALTIC CONCRETE PAVEMENT RACP) TxDot Item 340, Type D, mixed with AC -20 Price per ton 2.1.3 Price per ton as delivered to 'obsite 745-68 6780 557.80 Hauling First Mile 7087 $3.00 Hauling Each Additional Mile 7088 $0.20 2.1.4 Price per ton in place 745-68 7759 $55.00 Hauling First Mile 7087 $3.00 Hauling Each Additional Mile 7088 $0.20 1.4 State mininum truckload if required 15 TONS REV 4/24/2020 PAGE 3 OF 8 BRAZORIA COUNTY CONTRACT SHEETS RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) — TXDOT ITEM 340, TYPE B MIXED WITH AC -20 PICK UP & LOADED ONTO COUNTY TRUCKS ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 4 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION COMM SURFACE COURSES CODE COUNTY ID 0 2.2 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) TxDot Item 340, T e B, mixed with AC -20 Asphalt *Price increase approved 4123119 Price per ton 2.2.1 Price per ton bidder's plant/siding loaded onto County trucks 745-68 6781 $57.80 REV 4/24/2020 PAGE 4 OF 8 BR.AZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITF. and IN PLACE ITS# 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 5 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX # AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:00 A.M. 11:00 A.M., Local Time 10126 CASH ROAD STAFFORD, TX 77477 JERRY L. BERRY 281-499-1551 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # 2.2 RECYCLED ASPHALTIC CONCRETE PAVEMENT (RACP) TxDot Item 340, Tpe B, mixed with AC -20 Asphalt Price per ton 2.2.3 Price per ton as delivered to "obsite: 745-68 6781 $57.80 Hauling First Mile 7078 $3.00 Hauling Each Additional Mile 7079 $0.20 2.2.4 Price per ton in place 745-68 7760 $55.00 Hauling First Mile 7078 $3.00 Hauling Each Additional Mile 1 1 7079 1 $0.20 2.4 State Minimum truckload if required NO INFORMATION LISTED REV 4/24/2020 PAGE 5 OF 8 BRAZORIA COUNTY CONTRACT SHEETS HOT MIX ASPHALTIC CONCRETE PAVEMENT PICK UP & LOADED ONTO COUNTY TRUCKS ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 6 OF 8 BIDDERS NAME QUOTED BY TELEPHONE# FAX# CENTURY ASPHALT LTD AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11 00 A M 11:00 A.M., Local Time 5303 NAVIGATION BLVD 10126 CASH ROAD HOUSTON, TX 77011 STAFFORD, TX 77477 PHILLIP KING JERRY L. BERRY 713-292-2868 281-499-1551 713-292-2885 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281499-1551 DESCRIPTION SURFACE COURSES COMM CODE I COUNTY ID# "Price increase approved 4123119 2.3 HOT MIX APAHALTIC CONCRETE PAVEMENT 2.4 ASPHALT MIX TYPE D 2.4.1 Price per ton bidder's plant/ siding loaded onto Countv trucks 745-21 6782 Price per ton Price Per ton $52.00 $57.80 REV 4/24/2020 PAGE 6 OF 8 BRAZORIA COUNTY CONTRACT SHEETS DELIVERED TO JOBSITE ITB # 1633 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 7 OF 8 BIDDERS NAME QUOTED BY TELEPHONE # FAX# CENTURY ASPHALT LTD AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11 00 A.M. 11:00 A.M., Local Time 5303 NAVIGATION BLVD 10126 CASH ROAD HOUSTON, TX 77011 STAFFORD, TX 77477 PHILLIP KING JERRY L. BERRY 713-292-2868 281-499-1551 713-292-2885 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281-499-1551 DESCRIPTION SURFACE COURSES COMM CODE COUNTY ID # PLANT LOCATION PLANT LOCATION 2.3 HOT MIX APAHALTIC CONCRETE PAVEMENT 5303 NAVIGATION BLVD OR 9519 GALVESTON RD HOUSTON, TX 500 WARD STREET ANGLETON, TX 2.4 ASPHALT MIX TYPE D Price per ton Price per ton 2.4,3 Price per ton as delivered to obs ite 746-21 6782 S52.00 $57.80 Haulino First Mile 7494 $2.75 $3.00 Hauling Each Additional Mile 7495 $0.2$ $0.20 3.1.3 State Minimum truckload if required 17 17 TONS 15 TONS REV 4/24/2020 PAGE 7 OF 8 BRAZORIA COUNTY CONTRACT SHEETS MILEAGE ITB # 16-33 ROAD MATERIALS - SURFACE COURSES REV 4/24/2020 PAGE 8 OF 8 BIDDERS NAME QUOTED BY TELEPHONEAI FAX# CENTURY ASPHALT LTD AMERICAN MATERIALS, INC. DATE OF BID OPENING THURSDAY, MARCH 31, 2016 AT 11:0 A.M 11:00 A.M., Local Time 5303 NAVIGATION BLVD 10126 CASH ROAD HOUSTON, TX 77011 STAFFORD, TX 77477 PHILLIP KING JERRY L. BERRY 713-292-2868 281-499-1551 713-292-2885 281-499-1525 PERSON TO CONTACT FOR PLACING ORDERS DAVID VANEK-713-923-1988 JERRY L. BERRY -281-499-1551 PERSON TO CONTACT FOR BILLING ISSUES KIM BYFORD - 713-292-2868 JERRY L. BERRY -281.499-1551 SURFACE COURSES COMM CODE COUNTY IDM Plant Location Plant Location Plant Location 5303 NAVIGATION BLVD 9519 GALVESTON RD 500 WARD STREET HOUSTON TX 77011 HOUSTON. TX 77034 ANGLETON Tx 77515 County Faclli -4a a CgUnty Fa Cilf_ .11—si. Airport 50 46 Ai rport 6 Alvin Svc Ctr 28 20 Alvin Svc Ctr 23 Angleton Svc Gtr 56 38 An laton Svc Gtr 3 Camp Mohawk 33 25 Camp Mohawk 23 Clute Svc Ctr 44 43 Clute Svc Ctr 10 Hanson Park 59 57 Hanson Park 14 Manvel Svc Ctr 25 20 Manvel Svc Ctr 24 Mosquito Control 49 40 Mosquito Control 3 Quintana Cty Park 70 51 Quintana City Park 22 Resoft Park 26 13 lResoft Park 1 23 San Luis Cty Park 1 71 60 San Luis Ct Park 30 W. Columbia Svc 1 57 53 . Columbia Svc 1 14 REV 4/24/2020 PAGE 8 OF 8